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Preparing and Submitting Your Research Proposal

How Your Research Administration Team Supports You From Start to Finish Michelle Melin-Rogovin, Manager of Research Administration Research Administration Services. Preparing and Submitting Your Research Proposal . Your Team: Who Do You Ask for What Kind of Help?. Department Staff

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Preparing and Submitting Your Research Proposal

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  1. How Your Research Administration Team Supports You From Start to Finish Michelle Melin-Rogovin, Manager of Research Administration Research Administration Services Preparing and Submitting Your Research Proposal

  2. Your Team: Who Do You Ask for What Kind of Help? • Department Staff • The department staff who know your research idea, who will help you to assemble aspects of the proposal while you are on service. • Research Administration Services • The research administrators who will work with you and department staff to assemble and submit the proposal correctly and on time to OSR. • Office of Sponsored Research • The central office team who will review your proposal and approve it to be submitted on behalf of the university to the sponsor.

  3. The Process: Where Do You Begin and How Long Does It Take? • Submit and receive approval from EM Research Committee. • Approval should be received a minimum of 6-8 weeks prior to sponsor deadline if Federal sponsor, possibly longer if subcontracts are involved with proposal. • Research Administration Services is contacted about your proposal (Michelle Melin-Rogovin or CatieHor). • Recommend setting up a meeting to review your proposal idea, elements involved and timeline ASAP.

  4. The Process: Part 2 • The Plan • We set up a plan involving your staff and our team • Analyze the RFA, assign work and follow up • RAS manages the process • Anticipates complications early • Communicates with PI and staff often • Keeps on top of deadlines • Communicates with OSR and ensures timely submission • Bottom Line – You will be assigned an RA who will work with you from start to finish.

  5. Deadlines • What We’re Managing Together • Subcontracts from other universities or institutions require approvals from the institution of origin and NU – adds 1-2 weeks • OSR requires 5business days for approval of proposal material • Science has to be submitted 2 business days prior to due date. • The New InfoEd System adds a layer of uncertainty that is still being worked out. • Bottom line: Subtract 8-9 days from the due date of your proposal and that is when it needs to be finished; if you have a subcontract planned, identify it early.

  6. Our Ultimate Goal

  7. How Does it All Get Done? Investigator • Research Plan • Works with department staff to get information about program to formulate • Refine working budget with RA and continue to focus on research plan and supporting research documents • Checks in with Research Administrator with questions on research plan • Adds language to budget justification (or provides language) Research Administrator • Takes research plan and develops budget for PI to review and approve; can draft budget justification for PI to add language. • Develops administrative shell for application, uploads and requests initial review from OSR. Incorporates comments. • Follows the development of the research plan and adjusts budget accordingly • Provides input to PI about allowable costs and special conditions of RFA

  8. How Does it All Get Done? Investigator • Works with department staff to assemble required materials • Alerts RA to any changes in budget or scope as the research plan is finalized. • Asks questions regarding RFA to RA • Keeps on deadline and encourages department staff to as well RA • Provides boilerplate information to PI about application or reviews written material • Can ask OSR information or refer PI to OSR if there are questions about the application • Continues to remind PI about deadlines, all required scientific components

  9. How Does it All Get Done? Investigator • Reviews and approves final budget and budget justification. • Sends final documents to RA to be uploaded into application program. RA • Provides final budget for approval, receives comments and uploads final budget. • Finalizes justification based on final research plan. • Reviews all final documents for guideline specifications and format. • Upload all documents and send to OSR.

  10. How Does it All Get Done? Investigator • Reviews comments from OSR, approves changes, and OK’s to send to sponsor. • PI follows validation process in Commons and works with OSR to follow the process to receive a final validation. RA • Receives second round of comments from OSR, makes revisions and reviews with PI. • Uploads edited documents, provides PI’s OK, application is requested to send to sponsor and OSR sends. • RA receives validation and sends to PI.

  11. We’re Here To Help You Focus On Research & Clinical Care

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