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ACCOUNTS PAYABLE Fall 2011 Business Procedures Workshop. VENDOR PAYMENT OPTIONS. University P- Card Banner Payment Authorization Wires Foreign. AP WIRES – OUTGOING. Foreign wires only BPA needs to reflect invoice currency Wire Transfer “form” Bank requirements for Outgoing Wires

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ACCOUNTS PAYABLEFall 2011 Business Procedures Workshop


Vendor payment options
VENDOR PAYMENT OPTIONS

  • University P- Card

  • Banner Payment Authorization

    • Wires Foreign


Ap wires outgoing
AP WIRES – OUTGOING

  • Foreign wires only

    • BPA needs to reflect invoice currency

      • Wire Transfer “form”

        • Bank requirements for Outgoing Wires

          • Physical address of banking institution

    • Physical address of vendor

    • “Complete” routing instructions


Tips tricks
TIPS & TRICKS

  • Pay from Original Invoices

    • Quotes, Estimates or Statements

  • Personal reimbursements

    • Consolidate receipts

    • Encourage ACH

  • BPA Assemble

  • Tape receipts (away from printing)

  • Multiple invoices should include calculator tape

  • Top of invoice facing right


  • Travel updates
    TRAVEL UPDATES

    • Expanded Travel Codes:

    • Employee In-State

    • Employee Out-of-State

    • Foreign (employee and non)

    • Non-Employee


    Travel reminders
    TRAVEL REMINDERS

    • UBS website forms

      • Current mileage and lodging rates

      • Up to date forms

  • Remittance Information

    • Where

    • Why

    • When

  • Proof of Travel Options

    *Boarding passes * Baggage Claim

    *Taxi * Hotel

    *P-card charges


  • Who does what
    WHO DOES WHAT?

    Accounts Payable

    Lynn Hendrickson, Supervisor 994-5739

    BPA, Special Checks, Foreign Wire Transfers, Automatic Deposits

    Carolyn Cashen-Spell 994-5531

    BPAs, Travel, P-card review N-Z, Special Checks

    Maggie Hall 994-5114

    BPAs, Credit Card Transfers, P-card review A-L


    Who does what1
    WHO DOES WHAT?

    JD 1 Expert JG 1

    Bill 994-7694 Office of Sponsored Programs 994-2381

    *********************************************************************************************

    Accounting

    Andrea 994-5727 P-card, Cashed Check Verification, COSTCO, Warrant Cancellation, Dept Journals

    Bonnie 994-7599 Banner to SAHBRS Recon

    Sheron 994-3653 Set up New Accounts, Plant Fund Investing

    Tom 994-1958 Inter unit Journals, Campus Credit Card


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