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TRAVEL AUTHORIZATION CORRECTIONS. VE6 Documents. RTA CORRECTION. “RTA” = R EQUEST FOR T RAVEL A UTHORIZATION Change approved BEFORE travel Approved by supervisor or by someone over the traveler’s position (appointment). RTA CORRECTION.

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TRAVEL AUTHORIZATIONCORRECTIONS

VE6 Documents


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RTA CORRECTION

  • “RTA” = REQUEST FOR TRAVEL AUTHORIZATION

  • Change approved BEFORE travel

  • Approved by supervisor or by someone over the traveler’s position (appointment)


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RTA CORRECTION

  • PRIMARY PURPOSE: APPROVES ABSENCE FROM HEADQUARTERS

    • Change in Travel Dates (outside original dates)

    • Change in Destinations, Purposes, etc

    • Even change in Travelers for same trip

  • ROUTES TO PRIMARY ACADEMICAPPOINTMENT FOR APPROVAL


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RTA CORRECTION

  • SECONDARY PURPOSE: CHANGE ANY ENCUMBRANCES

    • Add or Delete Accounts

    • Increase or Reduce Encumbrance Amounts

  • ROUTES TO ACCOUNT FOR APPROVAL

  • SPECIAL NOTE: Faculty Travel Grants should NEVER be encumbered!


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RTA CORRECTION – VE6

CREATE WITH “NEW” ACTION

+ “01” FORMAT

+ RTA NUMBER (from original VE5)


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RTA CORRECTION – VE6

>>CREATION OF DOCUMENT S0VE6999987 SUCCESSFULLY COMPLETED; CONTINUE<<

*DEFINE CORRECTION DOCUMENT FOR THE RTA - VE6 Year 05 06

Command: VE6 Account: __________ Misc: _______________ Month: JUL

==============================================================================

Status: CREATED -- COVER SHEET -- Document ID: S0VE6999987

Action: ___ Summary: DOCUMENT IN PROGRESS______________________________

Created: 07/12/06 by ACGEM - MARTT, GARY E

Format: 01___ Template: Process Date:

Travel Dates: Begin: 080706 End: 081206 Voucher Date: 071206 DTN: _______

RTA Nbr: TV05001980 Designated HQ: UT AUSTIN_____________________

VID Number: 24000016666000 Name: EINSTEIN, ALBERT

Traveler Type: E Title: PROFESSOR EMERITIS_____

SECTIONS:

X _ 1 Destination Code Locale Description

DCWAS O WASHINGTON, DC

UKLON F LONDON, UK

_ 2 Purpose of Travel: 01 Attend meeting, conference, etc. >

Benefits to UT: 02 Help fulfill contract provisions. >

Disposition of Duties: 03 Duties require travel. +

X _ W Washington DC Travel: 43 Agency visit (general). +

X _ 3 Account Information No Cost to UT: _

_ 4 Define Codes (Optional)

-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/12/06 02:03 PM --

The RTA number fills in all of the information from the most recently approved RTA document.


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RTA CORRECTION – VE6

>>CREATION OF DOCUMENT S0VE6999987 SUCCESSFULLY COMPLETED; CONTINUE<<

*DEFINE CORRECTION DOCUMENT FOR THE RTA - VE6 Year 05 06

Command: VE6 Account: __________ Misc: _______________ Month: JUL

==============================================================================

Status: CREATED -- COVER SHEET -- Document ID: S0VE6999987

Action: ___ Summary: DOCUMENT IN PROGRESS______________________________

Created: 07/12/06 by ACGEM - MARTT, GARY E

Format: 01___ Template: Process Date:

Travel Dates: Begin: 080706 End: 081206 Voucher Date: 071206 DTN: _______

RTA Nbr: TV05001980 Designated HQ: UT AUSTIN_____________________

VID Number: 24000016666000 Name: EINSTEIN, ALBERT

Traveler Type: E Title: PROFESSOR EMERITIS_____

SECTIONS:

X _ 1 Destination Code Locale Description

DCWAS O WASHINGTON, DC

UKLON F LONDON, UK

_ 2 Purpose of Travel: 01 Attend meeting, conference, etc. >

Benefits to UT: 02 Help fulfill contract provisions. >

Disposition of Duties: 03 Duties require travel. +

X _ W Washington DC Travel: 43 Agency visit (general). +

X _ 3 Account Information No Cost to UT: _

_ 4 Define Codes (Optional)

-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/12/06 02:03 PM --

Just change what needs to be corrected!

The RTA number fills in all of the information from the most recently approved RTA document.


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RTA CORRECTION – VE6

>> Make updates or Press ENTER to return <<

ACCOUNT INFORMATION - ENCUMBERED ACCOUNTS

Document ID: S0VE6997549 Section: 3 of 04

---------------------------------------------------------------------------

No cost to UT: _

Object Last Amount

Account Code Transacted Amount

2075010051 325.00

1402200075 0510 100.00 100.00

1902200175 0510 200.00 200.00

__________ ___________

__________ ___________

TOTAL 625.00

---------------------------------------------------------------------------

OPTIONAL EXPENDITURE BREAKDOWN

Meals 200.00

Lodging 200.00

Transportation 200.00

Other 25.00

TOTAL 625.00


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RTA CORRECTION – VE6

>> Total of amounts by account must equal estimated amounts. <<

ACCOUNT INFORMATION - ENCUMBERED ACCOUNTS

Document ID: S0VE6997549 Section: 3 of 04

---------------------------------------------------------------------------

No cost to UT: _

Object Last Amount

Account Code Transacted Amount

2075010051 325.00

1402200075 0510 100.00 100.00

1902200175 0510 200.00 0.00

__________ ___________

__________ ___________

TOTAL 425.00

---------------------------------------------------------------------------

OPTIONAL EXPENDITURE BREAKDOWN

Meals 200.00

Lodging 200.00

Transportation 200.00

Other 25.00

TOTAL 625.00

<< ALSO

here

Change Amount to 0.00 to disencumber amount


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RTA CORRECTION – VE6

>> Total of amounts by account must equal estimated amounts. <<

ACCOUNT INFORMATION - ENCUMBERED ACCOUNTS

Document ID: S0VE6997549 Section: 3 of 04

---------------------------------------------------------------------------

No cost to UT: _

Object Last Amount

Account Code Transacted Amount

2075010051 325.00

1402200075 0510 100.00 100.00

1902200175 0510 200.00 0.00

__________ ___________

__________ ___________

TOTAL 425.00

---------------------------------------------------------------------------

OPTIONAL EXPENDITURE BREAKDOWN

Meals 200.00

Lodging 200.00

Transportation 200.00

Other 25.00

TOTAL 625.00

SPECIAL NOTE: All outstanding encumbrances will automatically be disencumbered 60 days beyond the travel end date!

<< ALSO

here

Change Amount to 0.00 to disencumber amount


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TRAVEL RESOURCES

  • ON-LINE HELP (in *DEFINE)

    • PF6 – per screen

    • “?” – per field

    • PF10 – glossary terms like “Travel” + “RTA Routing”

  • ON-LINE HELP (on the web)

    • Frequently Asked Questions

    • Handbook of Business Procedures

  • TRAVEL MANAGEMENT SERVICES: 471-6641

  • TRAVEL SERVICES DESK: 471-7821

  • OFFICE OF ACCOUNTING HELPLINE: 471-8802


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MORE TRAVEL RESOURCES

  • GG1 – State Funded Meals & Lodging Rates

  • Other Meals & Lodging Rates (on the web)

  • GG2 – Mileages from Headquarters

  • State Mileage Guide (on the web)

  • Foreign Travel Certification (on the web)

  • Administrative Travel Workshops

  • Class Handout (on the web)


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