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Postdoctoral Researchers Policy & Procedures

Postdoctoral Researchers Policy & Procedures. Effective July 1, 2008. www.ovpr.uga.edu/forms/#pra. New Policy and Procedures for Postdoctoral Research Scholars. UGA has a new policy and procedures effective July 1, 2008

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Postdoctoral Researchers Policy & Procedures

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  1. Postdoctoral Researchers Policy & Procedures Effective July 1, 2008 www.ovpr.uga.edu/forms/#pra

  2. New Policy and Procedures for Postdoctoral Research Scholars • UGA has a new policy and procedures effective July 1, 2008 • Postdoctoral research scholars are no longer considered faculty; OVPR will take over from OFA on July 1 • Policy … • Was developed in consultation with faculty • Defines postdoctoral research as extension of training • Strongly encourages minimum compensation level • Sets a maximum time limit for occupying the position • Outlines the roles and responsibilities for the postdoctoral research scholar and the mentor • Details the differences between Postdoctoral Research Associates and Postdoctoral Research Fellows

  3. Definitions • Postdoctoral Research Scholars (generic term) • Appointee has received a Ph.D. or equivalent doctorate (e.g., D.V.M., Sc.D., M.D.), usually recently, in a field directly related to the postdoctoral research appointee’s assigned duties • Assigned responsibilities of the appointee are substantially research and/or scholarship • Appointment is full time, limited term • Appointment is viewed as preparatory for a full-time academic and/or research career • Term of Appointment • Five years maximum (one-year grace period for current fifth-year postdoctoral research scholars)

  4. Types of Postdoctoral Research Scholars • Postdoctoral Research Associate • Funded from UGA-administered awards; considered employees of UGA, salary paid for required services • Postdoctoral Research Fellow • Have primarily educational or training status; paid a stipend for which no service is required (no taxes withheld, no 1099 filed) • Stipend can be paid from outside source through UGA (e.g., a training grant stipend) or … • Postdoctoral Research Fellow Adjunct • … Stipend can be paid directly from outside source (e.g., foundation, agency) • Fellows and Adjuncts are appointed as employees at $0 for the purposes of UGA-related benefits

  5. Summary of Postdoctoral Research Positions Postdoctoral Postdoctoral Postdoctoral Research Associate Research Fellow Research Fellow Adj. Term of Appointment 5 years max. 5 years max. 5 years max. Compensation Salary Stipend Stipend Recommended Min. Salary $30,000/yr (set by sponsor) (set by sponsor) Income Tax Owed Yes Yes Yes Income Tax Withheld Yes No No 1099 Filed by UGA Yes No No UGA MyID Required Required Required UGA Card Required Required Required UGA Parking Eligible Yes Yes Yes UGA Services (library, etc.) Yes Yes Yes Background Investigation Required Required Required Right-to-Know Training Required Required Required Laboratory Safety Training Required Required Required Retirement Benefits TRS or ORP (none) (none) Health Insurance Employee Not currently offered Not currently offered Employer Contribution State (sponsor) (sponsor) Annual Leave (no accrual) 10 hours/month 10 hours/month 10 hours/month Sick Leave (no accrual) 8 hours/month 8 hours/month 8 hours/month

  6. Postdoctoral Research ScholarAppointment Package • Personnel packages should come to OVPR with Routing Form … • Signed letter of offer that includes annual compensation and terms of appointment • Official Transcript (English or Notarized Translation) • Curriculum vitae • Provost Approval (Request to Fill, if applicable) • e-Personnel Report, including all required assurances, etc. • Signed Intellectual Property Agreement form • Signed Security Questionnaire / Loyalty Oath • Completed Background Investigation • OVPR will now retain centralized records • Including an annual review of time in position for all postdoctoral research scholars

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