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Community Partner On-boarding. FALL, 2012 SESSION. www. SprocketsSaintPaul.org. Database and Quality. 22 organizations Cityspan, managed by Wilder Tracks participation and demographic info Aggregate school data for organizations Foundational Skills workshops

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Community Partner On-boarding

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Community partner on boarding

Community Partner

On-boarding

FALL, 2012 SESSION


Www sprocketssaintpaul org

www. SprocketsSaintPaul.org


Database and quality

Database and Quality

  • 22 organizations

  • Cityspan, managed by Wilder

  • Tracks participation and demographic info

  • Aggregate school data for organizations

  • Foundational Skills workshops

  • Youth Program Quality Assessment

  • Quality Coaching

  • After-school cohort


Community partner on boarding

Office of Family Engagement

And Community Partnerships

Gayle J. Smaller, Special Projects Coordinator [email protected]


Community partner on boarding

What is a partnership?

A mutually beneficial relationshipbetween Saint Paul Public Schools and an external entity with the primary goal of improving learner success.


Why are partnerships important

Why are partnerships important?

  • Partnerships are essential to learner success:

  • They provide additional extracurricular activities for our students

  • They help the community participate in the education of our students

  • They provide students to culturally rich learning opportunities schools are unable to provide because of a lack of resources


Dat recommendations

DAT Recommendations

Recommendation 1

Recommendation 2

Superintendent as partnership champion:

  • A cultural shift creating accountability for partnerships, making them strategic and coordinated.

  • Commitment of financial resources

  • Establish a community advisory team

District-wide infrastructure that includes:

  • Staffing support

  • Infrastructure for organizing partnerships

  • Resources or toolkit to manage partnerships


Infrastructure includes

Infrastructure Includes:

  • Single point of entry for partnership Intake

  • New partner routing process

  • On-boarding process for all partners and internal stakeholders

  • Single district-wide partnership database (including online portfolios)

  • Registration process for ALL community partners


Infrastructure objectives

InfrastructureObjectives

  • New Partner routing process

  • On-boarding process for all partners and relevant internal staff

  • Single point of entry for partnership Intake

  • Single district-wide partnership database (including online portfolios)

  • Registration process for ALL community partners

  • Align Partners with Strong Schools, Strong Communities


Partnerships should

Partnerships should:

  • Align with SPPS goals

  • Assist with providing a more holistic education to our students

  • Support principals, teachers and families with student development


Becoming a partner

Becoming a partner

  • Fill out online registration form

  • Schedule informational interview with partnership team

  • Review and sign partnership agreement

  • Partnership team submits PA for superintendent approval

  • Partnership letter is sent to partnering organization leadership

  • Organization receives authorization letter within 10 days


Community partner on boarding

Communications, Marketing

& Development

Julie Schultz Brown, Director

[email protected]


Community partner on boarding

Our Role:

  • Grant development

  • Letters of support

  • Routing of MOU’s


Letters of support

Letters of Support

• Key Consideration for Letters of Support: TIME

- Please notify us at least 10 business days before due


To process a request for a letter of support you will need to submit

To process a request for a letter of support, you will need to submit:

  • A draft of the letter of support

  • A Request for Proposal (the application package for the grant you're applying for)

  • A draft of the grant

  • A draft of the budget


Our department will

Our Department Will:

  • Review and revise as necessary

  • Determine the signatures necessary and route paperwork

  • Return original signed letter according to your directions

  • Please contact [email protected] for help with these requests.


Lynn gallandat director lynn gallandat@spps org

Community Education

Lynn Gallandat, Director

[email protected]


Our approach

Our Approach

When we partner we think about:

  • The needs and wants of schools, families, students, teachers and community members

  • Assets and gaps in a community or attendance area

  • How an organization could enrich and extend programs/services

  • Specific program, license or grant requirements


Community education programs in st paul

Community Education Programs in St. Paul

Early learning and parent support programming

  • Early Childhood and Family Education (ECFE) for parents and their children ages birth to five.

    Youth development programming

  • School age childcare—Discovery Club

  • Service Learning (bringing classroom and community learning together)

  • 21st Century Community Learning Centers and Youth Enrichment (out-of-school time and summer programs)

    Adult Learning programming

  • Adult Basic Education (Adult Academics, ELL, Workforce preparation and GED testing)

  • Adults with Disabilities (SEED, CLEAR and Culture Club)

  • Adult Enrichment (educational, recreational and cultural activities/classes) and classes for senior citizens


Community ed contacts

Community Ed. Contacts

  • Adult Basic EducationKaren [email protected]

  • Adults with DisabilitiesFaye [email protected]

  • Adult EnrichmentKristin [email protected]

  • Discovery ClubPenny [email protected]

  • Early Childhood and Family EducationDonald Sysyn [email protected]

  • 21st Century Learning CentersDeb [email protected]

  • Youth EnrichmentShaun [email protected]


Community partner on boarding

Closing Remarks


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