Professional certificate in leadership and management certificate in electoral processes
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Professional Certificate in Leadership and Management - Certificate in Electoral Processes. Guide to Planning for Electoral Management Bodies. Types of Planning. Strategic Plan Operational Plans Departmental Activity Plans Individual Activity Plans. The Strategic Plan.

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Professional certificate in leadership and management certificate in electoral processes

Professional Certificate in Leadership and Management -Certificate in Electoral Processes

Guide to Planning for Electoral Management Bodies


Types of planning

Types of Planning

  • Strategic Plan

  • Operational Plans

  • Departmental Activity Plans

  • Individual Activity Plans


The strategic plan

The Strategic Plan

  • Strategic planning is a systematic process to determine what an organization wants to be in the future and the methods to achieve that end.

  • Develops the future vision and the mission or purpose of EMB, identifies problems, and decides what goals, objectives and actions are required to resolve them.


Mission statement

MISSION STATEMENT

The Central Election Commission of Georgia is a public body; the mission of the CEC is to be an independent arbiter and conduct the elections in accordance with the law. The election administration is not to be involved in the political discussions.


Vision mission statements

VISION + MISSION STATEMENTS

  • Our vision is to be recognized for excellence in electoral administration.

  • Our mission is to maintain the integrity of Queensland’s electoral system.


Corporate values statement

CORPORATE VALUES STATEMENT

  • Our Corporate Values are committed to:

  • providing quality electoral services to clients throughout Queensland;

  • accuracy, efficiency, effectiveness and accountability in management, administration and delivery;

  • management practices and client services governed by the principles of social justice: equity, access, equality and participation;

  • maintaining a work environment which is safe, healthy and promotes innovation and excellence; and

  • regularly reviewing and evaluating our effectiveness using recorded performance data.


Mission statement1

MISSION STATEMENT

  • The National Electoral Commission (NEC) is a public institution, whose mission is to organize, conduct and supervise all public elections and referenda, register all eligible voters, demarcate constituency boundaries and make regulations for the efficient performance of its functions.


Mission statement2

MISSION STATEMENT

  • The NEC also seeks to impartially serve all stakeholders in the electoral process, and to undertake voter education programs for the citizens of Sierra Leone as a means of promoting and sustaining democracy and good governance.


Benefits of strategic planning

BENEFITS OF STRATEGIC PLANNING

  • Promotes strategic thought and action

  • Improve decision-making

  • Strengthen CEC’s organizational responsiveness and performance

  • Directly benefit policy makers

  • Allows CEC to develop comprehensive plans

  • Ensure a greater chance of organizational success


The strategic planning cycle

1.Organizing

Process

2.Gathering

Information

6.Monitoring and evaluation

3. Needs Assessment

Issue and Problem Analysis

5.Adopting and Implementing the Plan

4.Developing Mission Goals, Objectives

Actions

The Strategic Planning Cycle


The strategic planning cycle1

The Strategic Planning Cycle

  • 1. ORGANIZING THE PROCESS

  • Forming the Strategic Planning Team

  • Commissioners, Departmental Heads, others(?)

  • Organizational Framework

  • Team understands the SP process

  • Who will lead? Geographical area covered?


The strategic planning cycle2

The Strategic Planning Cycle

  • 2. GATHERING INFORMATION

  • Physical Environment – buildings owned and buildings used

  • Financial Environment – Healthy budget? Can all members of the team have access to it?

  • Social Environment - # voters, # staff, political parties, NGOs

  • Understanding the EMB– committees, resources


The strategic planning cycle3

The Strategic Planning Cycle

  • 3. NEEDS ASSESSMENT – ISSUE AND PROBLEM ANALYSIS

  • Analyze information collected above

  • Identify, analyze, and prioritize strategic issues or problems

  • KISS

  • SWOT Analysis


The strategic planning cycle4

The Strategic Planning Cycle

  • 4. DEVELOPING MISSION GOALS, OBJECTIVES AND ACTIONS

  • Identify overall goals – long term

  • Identify objectives – short term

  • Need to be SMART


The strategic planning cycle5

The Strategic Planning Cycle

  • S - Specific

  • M - Measurable

  • A - Achievable

  • R - Realistic

  • T – Timebound


The strategic planning cycle6

The Strategic Planning Cycle

  • 5. ADOPTING AND IMPLEMENTING THE PLAN

  • Draft for the Commission

  • Comments back to SPT

  • Adopting the Strategic Plan

  • Print and Publish

  • Implementing the plan

  • Live Document


The strategic planning cycle7

The Strategic Planning Cycle

  • 6. MONITORING AND EVALUATION

  • Responsibility

  • Feasibility

  • Resources – Key people

  • Timetable

  • Evaluation


Operational plans

Operational Plans

  • Specific to an event

  • Voter registration

  • Election

  • Out of Country Voting

  • Very detailed written internal document

  • Lead Department

  • All involved


Operational plans1

Operational Plans

  • Timing of Operational Plans?

  • Concept of Operations

  • Detailed written internal document

  • Timing of Concept document?


Activity plans

ACTIVITY PLANS

  • Departmental Activity Plans

  • Numerous activities

  • Deliverables

  • Results

  • Timescale

  • Who is responsible?

  • Examples


Activity plans1

ACTIVITY PLANS

  • Individual Activity Plans

  • Examination of Departmental Activity Plan

  • Head of Department and CEC employee

  • Departmental meetings

  • Structured meetings

  • Agenda

  • Includes Activity Plans

  • Minutes?


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