1 / 37

New Directors Seminar Compliance

New Directors Seminar Compliance. Private Licensed Schools. Contents. Foundations – Statute, Regs, and Memos Electronic sites Secure Website Access Annual Statistical Report Board Approvals Required Notifications Required License Renewal. Contents Continued. Contents of Public Website

Download Presentation

New Directors Seminar Compliance

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. New Directors SeminarCompliance Private Licensed Schools

  2. Contents • Foundations – Statute, Regs, and Memos • Electronic sites • Secure Website Access • Annual Statistical Report • Board Approvals Required • Notifications Required • License Renewal

  3. Contents Continued • Contents of Public Website • Program Changes • Site Visits • Admissions Representatives • Student Records - transcripts • Records Repository

  4. Contents Continued • Complaints • Enforcement Action • Possible Sanctions • Common Pitfalls • Rigid Deadlines • Closing Procedures

  5. Handout • Web resources • NOTE: Today’s PowerPoints are on the public website.

  6. Legal Authority • Statute • Regulations • Board Policy Memos

  7. Internet Resources • Public Website http://www.pde.state.pa.us/ • Secure Website – via PaPowerport https://www.epdeportal.ed.state.pa.us/WEBPortal_Intro.asp • Financial Forms - ftp://ftp.state.pa.us/pub/PDE_PUBLIC/PLS Financial/

  8. Accessing Secure Website Steps: • Obtain user name and password for ePDE Web Portal – do this on-line at https://www.epdeportal.ed.state.pa.us/WEBPortal_Intro.asp • Prepare excel spreadsheet to name users • Submit spreadsheet as e-mail attachment to ra-pdetech@state.pa.us • Receive confirmation that account is ready • Logon to Web Portal • Access PLS Application

  9. Annual Statistical Report • MUST be submitted between July 1 and September 30 each year. • Submitted electronically • Failure to submit is a violation punishable by a fine of at least $500 or revocation.

  10. Board Approvals Required • Relocation • Expansion • Remote Location • New Branch • All Require site visit ($500 fee), certificate of occupancy • Scholarship • Change of Ownership • Name Change

  11. Notifications Required • Change in Director – PDE-340 • Change in Acting Director – PDE-340 • Program Changes – PDE 3744

  12. Reportable Events • Material change in financial condition • Lapse in surety • School files for bankruptcy • Building code violation • Environmental hazard • Title IV audit

  13. Additional Information Needed • Change in e-mail account • Change in phone number

  14. License Renewal • First is due one year from first licensure • Subsequent due every two years • MUST be renewed prior to expiration • Reminder will be sent, but school is responsible • Renewal form PDE-3123

  15. Components of Renewal App • Form PDE-3123 with signature • Fee ($500 - $4,400) • Financial Statement (PDE-2006 or audited) • Evidence of surety • Ethics statement • Records Repository • Enrollment Agreement • Catalog • Changes to PDE-3808 • Confirmations

  16. Program Changes • Submitted on PDE-3744 • Must be less than 25% change in clock hours • Cannot be a substantive change to objectives • Approval required PRIOR to implementation • Also required for tuition changes

  17. Site Visits • Expansion of instructional space • Remote location • Branch location • Relocation • All requested in writing by school - $500 fee • All require Board approval • Compliance Visit • Scheduled by staff, no fee

  18. Admission Representatives • Required if students will be asked to sign enrollment agreement anyplace off the school property • Not required for marketing – education fairs, etc – if students do not enroll • PDE-5006 • $300 Fee • Must be renewed annually

  19. Transcripts • Must be maintained for 50 years • Must be placed with a repository when the school closes • Must contain 7 items • Student Name • Student ID Number • Program Name • Grades for all Subjects • Date of Entrance • Date of Graduation or Withdrawal • Award received (diploma, certificate, or AST/ASB degree

  20. Records Repository • Must be maintained at all times • Must be submitted with each renewal • No fee can be required after closure • Service fees may be charged to students • Should be with another PLS

  21. Complaints • We encourage complainants to try to resolve the situation with the school director first • Complaint is submitted to PLS – with signature • Complaint is sent to school for response • 30 days to respond in writing

  22. Complaints Con’t • Complaint will be investigated • Conversations with complainant • Conversations with school • Possible Visit to School • A resolution may be proposed • Complaint will be closed OR • Complaint will be referred to RRP

  23. Enforcement Action • Complaint or potential violation is referred to RRP by staff • RRP may order a Notice of Violation • 14 days to respond • RRP may direct an Order to Show Cause • 20 days to respond • School can request a hearing • Full Board votes on final adjudication

  24. Possible Sanctions • $500 fine for first violation • $750 fine for second violation • $1000 fine for third violation • $1500 fine for unlicensed activity • Suspension of license • Revocation of license

  25. Common Pitfalls • Late Annual Report • Late Renewal • Late Quarterly Reporting • Failure to make timely refunds • Failure to make accurate refunds • Instructor reads from book • Students stepping in as instructors • Instructor cancels or shortens classes

  26. Common Pitfalls Con’t • Textbooks late or unavailable • Retroactive tuition increase • Using an unapproved school name • Advertising • In employment column • Blind • Salaries

  27. Deadlines • Renewal Application • 7th of month before expiration • $500 fine possible • New Program Applications • 10 weeks before Board Meeting as published • Quarterly Reporting • 3 weeks before Board meeting – see letter • Annual Statistical Report • Before September 30

  28. Closing Procedures • Notify staff in writing 30 days prior • Teach out all students • Place records with repository

  29. Additional Closing Steps If Students Still Enrolled • Notify all current students in writing • Identify teach out institutions for all students • Provide PLS with name and contact information for all students • Provide PLS with current transcript for all current students • Provide PLS with current account card for all current students

  30. Note Re Closure • A closed school can be fined for failure to comply with closure requirements.

More Related