Presentation Outline. What is an ETD?What are the benefits of ETD's?Which institutions currently use ETD's?What is Proquest/UMI?What is UB's anticipated plan for ETD's?Summary and next steps. What is an ETD?. A means for a graduate student to convey electronically the product of his/her research and scholarly activity.A master's thesis or doctoral dissertation in electronic, rather than paper, format.Can be identical to, or significantly different from, the
1. ELECTRONIC THESES AND DISSERTATIONS (ETD’S) Implementation of ETD’s
University at Buffalo
Myron A. Thompson, Ph.D.
The Graduate School
2. Presentation Outline What is an ETD?
What are the benefits of ETD’s?
Which institutions currently use ETD’s?
What is Proquest/UMI?
What is UB’s anticipated plan for ETD’s?
Summary and next steps
3. What is an ETD? A means for a graduate student to convey electronically the product of his/her research and scholarly activity.
A master’s thesis or doctoral dissertation in electronic, rather than paper, format.
Can be identical to, or significantly different from, the “look and feel” of traditional paper-based theses and dissertations.
4. WHAT ARE THE BENEFITS OF ETD’s? For Students:
Knowledge and skills for the Information Age
Richer tools for creative expression (multi-media)
Expansion of capabilities in the digital library field and its many advantages for students and scholars
For the World:
Global digital library – a growing array of useful works
Save time and money
Increased visibility for all associated with research
5. The UB Libraries’ thesis and dissertation stacks are “filled to the gills” and rarely accessed
6. UB’s Master’s Theses are “local only” Unlike many other institutions, UB’s master’s theses are not presently published by Proquest/UMI or any other outlet.
Scholars worldwide lack easy access to the research of our master’s students.
UB’s master’s students and their supervising faculty are denied the visibility and recognition they deserve.
Our reputation as a graduate institution is hampered by such underexposure.
7. Specific Advantages of ETD’s Expanded opportunities for creative expression of research and scholarship
Addition of multimedia files (audio, video, simulations, etc.)
More dynamic presentation of data/results
Spreadsheets and databases
Less expense to authors and universities
No paper or paper handling costs
No physical shelf space needed
Reduced cataloging costs
More access to research and its outcomes
Research is readily available on campus
Research can be made readily accessible worldwide
8. Many institutions worldwide already require ETD’s. U.S. examples include: California Institute of Technology
University of Florida
University of Georgia
East Tennessee State University
Georgia Institute of Technology
Louisiana State University
North Carolina State University
Ohio State University Texas A&M University
Texas Tech University
University of North Texas
University of South Florida
University of Texas at Austin
University of Texas Medical Branch
University of Virginia
West Virginia University
Western Kentucky University
Worcester Polytechnic University
9. What Options Are Available for Processing and Management of ETD’s? “Home-grown” software solutions that initially accommodate uploaded ETD’s at the campus level for subsequent forwarding to Proquest/UMI (a 2-step handling process).
Requires campus-based computer programming; robust and “mission-critical” local computer hardware for receipt, management and storage of ETD’s; substantial ongoing maintenance and operation costs.
Web-based student uploading of ETD’s directly to Proquest/UMI (1-step handling process).
More efficient and timely processing of ETD’s.
Campus controls the “look and feel” of its presence at Proquest/UMI.
Campus controls all steps in the management of its ETD’s once they arrive at Proquest/UMI.
Campus avoids the costs of establishing and maintaining its own technical systems and services.
10. What is Proquest/UMI and why are more and more institutions using it as their ETD agent? The world’s oldest (65 years) and largest provider of dissertation publishing services, global online access to dissertations, and the digital archiving and access program.
The company publishes, films, archives, indexes, and distributes doctoral dissertations and master’s theses from institutions across North America and around the world.
Over 99% of U.S. doctoral institutions already utilize Proquest/UMI for other services.
11. What is Proquest/UMI and why are more and more institutions using it as their ETD agent? Proquest/UMI is the designated digital dissertation archive for the U.S. Library of Congress.
First time the Library of Congress has recognized an external site as its repository for a key collection.
The Library of Congress uses Proquest as its access portal for dissertations.
If Proquest were ever to cease operation, it will contractually surrender all holdings to the Library of Congress, thereby assuring continued access and preservation.
Proquest is the exclusive publishing agent for the National Library of Canada.
12. What is UB’s anticipated plan for ETD’s? The Graduate School Executive Committee, the Academic Deans, the Dean of the Graduate School and the Provost have all approved the concept of ETD usage at UB.
Based on a careful analysis of alternative approaches and existing models, the Graduate School, in partnership with the UB Libraries, has developed a detailed institutional two-stage strategy to implement ETD’s.
13. What is UB’s anticipated plan for ETD’s? Given its proven experience and expertise, utilize Proquest/UMI as our ETD processing agent.
As early as feasible, require all theses and dissertations to be submitted electronically.
To avoid additional budget costs, administrative complexity and unnecessary administrative workload, do not maintain concurrent electronic and paper-based systems of submission.
Provide appropriate initial and ongoing ETD training and support for students, faculty and staff.
Use budget savings from ETD’s to support additional library holdings and services for the benefit of faculty and students alike.
14. What is UB’s anticipated plan for ETD’s? In essence, the submission of an ETD will simply consist of the student’s electronic “upload” of the final thesis or dissertation instead of his/her submission of a paper-based version to the Graduate School.
Should they choose to do so, students and faculty can follow existing patterns and modes of paper-based document preparation, sharing and review up until the concluding step of actual submission of the final document.
15. What is UB’s anticipated plan for ETD’s? UB currently processes approximately 300 dissertations and 350 theses annually.
Phase-in timetable for introduction of mandatory ETD’s at UB:
For doctoral dissertations, effective with those who will receive their degrees June 1, 2005
For masters theses, effective with those who will receive their degrees September 1, 2005
Little or no additional cost to students
16. What is UB’s anticipated plan for ETD’s? Roles and responsibilities of stakeholders
17. Summary and Next Steps Graduate School contracts with Proquest/UMI for appropriate ETD services and partnership arrangements.
UB Libraries prepare new methods and operating procedures for receipt and management of ETD’s.
Graduate School develops program of ETD training and consultation services for students and faculty.
18. Open Discussion Questions, comments and suggestions may be directed to:
The UB Graduate School
Dr. Myron A. Thompson
Associate Provost and Executive Director
Phone 645-6227 or e-mail to [email protected]
The UB Libraries
Mr. David J. Nuzzo
Head of Acquisitions Department and Acting Director of Central Technical Services
Phone 645-2305 or e-mail to [email protected]