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Purchase Orders. Student Activities Office. What is a purchase order?. It is proof of MIT’s commitment to pay an outside vendor A PO does not: Authorize checks. Separate vouchers are required for checks. The final and all invoices need to be signed/approved by a signatory.

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Purchase orders

Purchase Orders

Student Activities Office


What is a purchase order
What is a purchase order?

  • It is proof of MIT’s commitment to pay an outside vendor

  • A PO does not:

    • Authorize checks. Separate vouchers are required for checks.

    • The final and all invoices need to be signed/approved by a signatory.


When do you use a purchase order
When do you use a purchase order?

  • Purchase of any capital goods

  • Purchases over $5k

  • Purchases that go over a length of time where deposits are needed

  • Recurring orders with the same company


Types of purchase orders
Types of Purchase Orders

There are 2 types of Purchase Orders:

  • Standard: one time use for a specific event, program or purchase

  • Blanket: used repetitively during the academic year


What does sao need

Name of company

Address of company

Federal ID of company

Phone

Fax

Selection of Source over 5k

Description of Event (Amount people /food/ entertainment/event timing)

Itemized Quote

What does SAO Need?

This all goes on

the SAO Voucher


Selection of source
Selection of Source

Can be found at:

http://vpf.mit.edu/index.php/site/procurement/forms_and_templates


What do you do after event
What do you do after event?

  • Get Final Invoice

  • Initial the invoice

  • Complete a voucher

    • This tells us to pay on the Purchase order

      **IF YOU DO NOT OK THE INVOICE/SUBMIT IT TO US WE WILL NOT PAY IT**



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