Planning your contests
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Planning Your Contests. Area Governor Training June 22, 2013. Area Contest 101. Two contests per year Fall – Humorous Speech and Table Topics Usually held late September or early October Spring – Evaluation and International Speech Usually held in March Utilize the District 36 website

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Planning Your Contests

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Planning your contests

Planning Your Contests

Area Governor Training

June 22, 2013


Area contest 101

Area Contest 101

  • Two contests per year

    • Fall – Humorous Speech and Table Topics

      • Usually held late September or early October

    • Spring – Evaluation and International Speech

      • Usually held in March

    • Utilize the District 36 website

      • Contest forms

      • Budget forms

      • Lots of good information


Get started

Get Started!

  • Pick your date

    • Weeknight

    • Saturday morning

    • Sunday afternoon

    • Thursday evening worked for me!

  • Send your date to the District to include on the calendar

  • Find Your Venue

    • Which of your clubs could host it?


Details details

Details, Details

  • Assign jobs to your team

    • Registration

    • Signs

    • Food

    • Set-up/Clean-up

    • Don’t forget the timing equipment!

  • Get Your Flyer Out

    • Send to all your clubs, other Area Governors

    • Send to the District

    • Send it out again

  • Check in with clubs about their own contests and encourage them to send a contestant

  • With you club visits, you may end up being there while they are doing their contest.


Important people

Important People

  • Find your Contest Master & Chief Judge

    • Shouldn’t be within your area

    • Utilize the other Area Governors—work together

    • “Contest Master Tips”

    • “How to Be a Contest Chief Judge”

  • Search for Judges

    • Need one judge from each club

    • Use Division Governor and other Area Governors

    • Keep it balanced so that one contestant is not favored


Plan your budget

Plan Your Budget

  • Plan your Budget

    • Estimate 30 people will attend

    • Charge $5 ($150 total to work with)

    • EVERYBODY PAYS!

  • Food (Subway, pizza, salad or fruit, cookies)

  • Drinks (2 liter bottles and cups)

    • Don’t forget the ice!

  • Paper Products (plates, cups, napkins, forks..)

  • Gifts for Contest Master and Chief Judge (candle, lotion, gift card, flowers)


Week of the contest

Week of the Contest

  • Program

  • Finalize the details with your team

    • What is each person responsible for

    • What time is everyone expected to arrive

    • Check in with the Contest Master and Chief Judge

    • Copies of judging forms and Certificates

  • Raffle Tickets

    • Division D had tickets

    • Use for 50/50 and Door Prizes

  • Remind each club that they need to bring a door prize

    • $10 dollar limit


Contest time

Contest Time!

  • Run a tight ship

    • Contest will probably run about 2 hours

  • Money

  • Plan enough time for set-up

  • Recognize your Dignitaries

  • Have a great time!


After the contest

After the Contest

  • Submit your contest winners to the Division Governor

  • Submit your contest winners to the District

  • Submit your budget to the District Treasurer

  • Make sure you save money to pay your contestants’ entry fees to the Division contest

  • Do a quick lessons-learned to make sure you are aware of what may need to be fixed for your next contest


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