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Planning Your Contests. Area Governor Training June 22, 2013. Area Contest 101. Two contests per year Fall – Humorous Speech and Table Topics Usually held late September or early October Spring – Evaluation and International Speech Usually held in March Utilize the District 36 website

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planning your contests

Planning Your Contests

Area Governor Training

June 22, 2013

area contest 101
Area Contest 101
  • Two contests per year
    • Fall – Humorous Speech and Table Topics
      • Usually held late September or early October
    • Spring – Evaluation and International Speech
      • Usually held in March
    • Utilize the District 36 website
      • Contest forms
      • Budget forms
      • Lots of good information
get started
Get Started!
  • Pick your date
    • Weeknight
    • Saturday morning
    • Sunday afternoon
    • Thursday evening worked for me!
  • Send your date to the District to include on the calendar
  • Find Your Venue
    • Which of your clubs could host it?
details details
Details, Details
  • Assign jobs to your team
    • Registration
    • Signs
    • Food
    • Set-up/Clean-up
    • Don’t forget the timing equipment!
  • Get Your Flyer Out
    • Send to all your clubs, other Area Governors
    • Send to the District
    • Send it out again
  • Check in with clubs about their own contests and encourage them to send a contestant
  • With you club visits, you may end up being there while they are doing their contest.
important people
Important People
  • Find your Contest Master & Chief Judge
    • Shouldn’t be within your area
    • Utilize the other Area Governors—work together
    • “Contest Master Tips”
    • “How to Be a Contest Chief Judge”
  • Search for Judges
    • Need one judge from each club
    • Use Division Governor and other Area Governors
    • Keep it balanced so that one contestant is not favored
plan your budget
Plan Your Budget
  • Plan your Budget
    • Estimate 30 people will attend
    • Charge $5 ($150 total to work with)
    • EVERYBODY PAYS!
  • Food (Subway, pizza, salad or fruit, cookies)
  • Drinks (2 liter bottles and cups)
    • Don’t forget the ice!
  • Paper Products (plates, cups, napkins, forks..)
  • Gifts for Contest Master and Chief Judge (candle, lotion, gift card, flowers)
week of the contest
Week of the Contest
  • Program
  • Finalize the details with your team
    • What is each person responsible for
    • What time is everyone expected to arrive
    • Check in with the Contest Master and Chief Judge
    • Copies of judging forms and Certificates
  • Raffle Tickets
    • Division D had tickets
    • Use for 50/50 and Door Prizes
  • Remind each club that they need to bring a door prize
    • $10 dollar limit
contest time
Contest Time!
  • Run a tight ship
    • Contest will probably run about 2 hours
  • Money
  • Plan enough time for set-up
  • Recognize your Dignitaries
  • Have a great time!
after the contest
After the Contest
  • Submit your contest winners to the Division Governor
  • Submit your contest winners to the District
  • Submit your budget to the District Treasurer
  • Make sure you save money to pay your contestants’ entry fees to the Division contest
  • Do a quick lessons-learned to make sure you are aware of what may need to be fixed for your next contest
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