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Working Toward Accreditation. Joan Ellison, Public Health Director Mary Margaret Stallone, Director Center for Preventive Services Livingston County Department of Health. Conference of Environmental Health Directors / NYSACHO Meeting December 18, 2012. Be A Part Of Achieving Excellence

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Working Toward Accreditation

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Working toward accreditation
Working Toward Accreditation

Joan Ellison, Public Health Director

Mary Margaret Stallone, Director Center for Preventive Services

Livingston County Department of Health

Conference of Environmental Health Directors / NYSACHO Meeting

December 18, 2012


Working toward accreditation

Be A Part Of

Achieving Excellence

Accreditation


Seven steps to accreditation
Seven Steps to Accreditation

  • Pre-application

  • Application

  • Documentation Selection and Submission

  • Site Visit

  • Accreditation Decision

  • Reports

  • Reaccreditation


Steps taken
Steps Taken…

  • Pre-application

    • Online Orientation

    • Assess Readiness

    • Inform PHAB- Statement of Intent to Apply

  • Application

  • Community Health Assessment

  • Community Health Improvement Plan

  • Agency Strategic Plan


Livingston county department of health accreditation timeline
Livingston County Department of Health Accreditation Timeline

Through November 2011

By November 16, 2011

January 2012-May 2012

Prerequisites

Documentation Selection and Submission to PHAB

Submit Application to PHAB

Pre-application

Self Assessment

Between June 2012

and November 2012

By February? 2013

Scheduled Site Visit- Could be 1-6 months after submission of all documentation

Accreditation

Decision


Steps taken1
Steps Taken… Timeline

  • Assemble Accreditation Team

  • Assign Domains to Domain Leader

  • Assemble Domain Teams


Steps taken2
Steps Taken… Timeline

  • Documentation Selection and Submission

  • Domain Team Meetings

    • Discussion

    • Gathering of materials/ documents


Steps taken3
Steps Taken… Timeline

  • Discussion of materials at Accreditation Team meeting


Steps taken4
Steps Taken… Timeline

  • Accreditation Coordinator attended Accreditation Training

    • Shared information with Accreditation Team

    • Discussed revision of process


Steps taken5
Steps Taken… Timeline

  • Public Health Director and Accreditation Coordinator met with Domain Leaders

    • Domain Leaders then met with their teams to discuss and revise information as needed


Steps taken6
Steps Taken… Timeline

  • Accreditation Team met again to discuss new information to determine if the standards were met



Getting ready to push the button
Getting Ready to TimelinePush the Button




Responding to questions
Responding To Questions Timeline

  • Two Sets of Questions

  • Related to dates and signatures on documents

  • More information requested from site team


Steps taken7
Steps Taken Timeline

  • Site Visit

11/29/12 and 11/30/12


Next steps
Next Steps Timeline

  • Accreditation Decision

  • Review Accreditation Site Visit Report- within 14 days of the site visit

  • LCDOH has 30 days to respond

  • Report is sent to the PHAB Board for their review

  • LCDOH to be contacted in approximately two months regarding Board decision

    • If LCDOH does not get accredited, LCDOH has 90 days to take corrective action


Next steps1
Next Steps Timeline

  • Accreditation Decision

  • Accreditation- good for five years

    • Site visit team recommends opportunities for improvement

  • Not Accredited

    • Must submit accreditation plan within 90 days

    • Must implement and provide proof of implementation of action plan with 12 months


Next steps2
Next Steps Timeline

  • Reports

  • Department reports progress annually

  • Reaccreditation

  • Application for reaccreditation after 5 years


Successes
Successes Timeline

  • Appointing an Accreditation Coordinator

  • Appointing Domain Leaders

  • Include Diverse Group of Staff

  • Ensure Adequate Time to Gather, Revise and Submit Information


Successes1
Successes Timeline

  • Staff Awareness and Involvement from the beginning

  • Staff Input – meeting the criteria

  • Creation of Several Policy and Procedures

  • Met Deadlines for Submission

  • Strive to Improve Various Areas

    • Strategic Plan


Working toward accreditation

Lessons Learned TimelineRegarding Required Documents

  • Comprehensive meeting minutes

  • Presentations to include date, time, place

  • Documentation of process

  • Proceed with Domain in Numerical Order


What are we doing differently
What Are We Doing Differently? Timeline

  • Performance Management

  • Quality Improvement

  • Minutes

    • Documentation of process

  • Tracking systems in place

  • Identify who, what and where presentations are made


Working toward accreditation

Accreditation is the beginning Timeline

Improve

Improve

Improve

Improve

Accreditation

Re-Accreditation

Improving the public’s health through continuous quality improvement

NACCHO

National Association of County & City Health Officials


Questions
Questions Timeline


Working toward accreditation

Livingston County Department of Health Timeline

2 Murray Hill Drive

Mt. Morris, NY 14510

585-243-7270

Dept-of-health@co.livingston.ny.us


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