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Administrative Support for Large-Scale Funding Applications – Session 2: Communicating Project Goals and Objectives. Office of the Vice-President Research & Innovation. Sarah Whitaker, Sr. Research Officer August 22, 2012. Goals.

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Administrative Support for Large-Scale Funding Applications – Session 2: Communicating Project Goals and Objectives

Office of the Vice-President Research & Innovation

Sarah Whitaker, Sr. Research Officer

August 22, 2012


Goals
Goals – Session 2: Communicating Project Goals and Objectives

  • To offer professional development for research administrative staff, enabling continuous improvement in the quality of support for research funding applications.

  • To increase the number of research support personnel on campus who have the skills and knowledge needed to support the development of large-scale research applications.

  • To increase the University’s overall capacity to support a growing number of large-scale applications for external research funding.


Session 2 communicating project goals and objectives
Session 2 – Communicating Project Goals and Objectives – Session 2: Communicating Project Goals and Objectives

Topics to be addressed include:

  • Project Summary writing for large scale applications

  • KMb strategies and writing formats

  • Writing about outcomes/outputs/deliverables

  • Balancing partner/stakeholder interests

  • Effective communication of feedback to researchers

  • Common challenges and strategies for success


Project summary writing
Project Summary Writing – Session 2: Communicating Project Goals and Objectives

Be sure to address:

  • the need for the research

  • what is new, what is different, what is better?

  • why is it critically important to pursue the opportunity at this time?

  • the quality of the research, team, partners, etc.

  • the methodology

  • the expected project outputs

  • target audiences, policy, etc.

  • the objective – what will be different once this project is complete?

  • the benefits to Canada, as appropriate


Project summary writing con t
Project Summary Writing con’t – Session 2: Communicating Project Goals and Objectives

Other items may include:

  • alignment with institutional strategic research goals

  • how the proposal aligns federal and/or provincial research strategies

    • E.g., the Government of Canada’s Science & Technology Strategy four target areas.

    • E.g., the Ontario Innovation Agenda

  • alignment with funder mandates

  • governance structures, if significant to the funder

  • sustainability of the project and/or project outputs

  • information specifically requested in the guidelines


  • Kmb unit at york university
    KMb – Session 2: Communicating Project Goals and Objectives Unit at York University

    York University is a recognized leader in Knowledge Mobilization (KMb) in Canada and internationally. KMb is a suite of activities that enhances the two-way connection between researchers and research users. It provides services to maximize the impact of research and employs dedicated knowledge brokers to support:

    • Researchers in all disciplines by matching them with an organization to enable the impact of their work on policy or professional practice

    • External organizations in seeking research expertise and collaboration from York


    Kmb plan
    KMb Plan – Session 2: Communicating Project Goals and Objectives


    Writing about outcomes and deliverables
    Writing about outcomes and deliverables – Session 2: Communicating Project Goals and Objectives

    • What are the project outputs or deliverables? What format are they in?

    • What is the anticipated value of the research?

    • What are the anticipated impacts of the research?

      • On the filed of research?

      • On the policy community?

      • On the public?

      • On the private sector?

      • On the public sector?


    Writing about outcomes and deliverables1
    Writing about outcomes and deliverables – Session 2: Communicating Project Goals and Objectives

    Other considerations may include:

    • value of new knowledge

    • industrial application

    • potential for economic benefit

    • impact on society

    • impact on areas such as health or the environment

    • impact on the nation’s/province’s economy

    • enhanced global profile for York or for Canadian research


    Outputs
    Outputs – Session 2: Communicating Project Goals and Objectives

    What are possible project outputs?


    Milestones and deliverables
    Milestones and Deliverables – Session 2: Communicating Project Goals and Objectives

    Project Management Milestones

    • e.g. hire manager, refine governance structure, appoint advisory body

      Research Capacity Building Milestones

    • e.g. hire post-docs, engage graduate students, collaborative website live, etc.

      Research Milestones

    • e.g. literature reviews completed, data collection completed, data analysis completed, # of publications accepted, gray literature produced, etc.


    Milestones and deliverables con t
    Milestones and Deliverables con’t – Session 2: Communicating Project Goals and Objectives

    Commercialization Milestones

    • What is the commercialization potential of your research and when do you expect it to be achieved?

    • Identify the financial, social, environmental and/or ethical goals.

    • Outline your commercialization path, including strategy for achieving your project’s short and/or long-term commercialization potential and practical application to industry.

    • Address potential for knowledge transfer to the industry.

      Other Milestones

    • conferences, workshops, visiting faculty, youth outreach, other publications, exhibits, graduated students, website activity, films, policy forums, etc.


    Outcomes
    Outcomes – Session 2: Communicating Project Goals and Objectives

    • How will the research program lead to tangible benefits for society?

    • Appropriate measures are in place to transfer the research results and outputs to potential end users in a timely manner.

    • How will we measure outcomes? Is it possible to do so within the project timeframe?

    • Qualitative vs. quantitative


    Balancing stakeholder i nterests
    Balancing Stakeholder – Session 2: Communicating Project Goals and ObjectivesInterests

    • How do we balance the interests of large groups of scholars and/or partners?

    • How do we reconcile different timelines between organizations?

    • Activism vs. Scholarship

    • Industry driven vs. University driven

    • How do we balance information requested by funders vs. information teams wish to provide to a funder?


    Effective c ommunication of feedback to researchers
    Effective – Session 2: Communicating Project Goals and ObjectivesCommunication of Feedback to Researchers

    • provide examples from both successful and unsuccessful applications

    • refer to objectives and established assessment criteria for the program

    • refer to specific instructions. Has the researcher addressed the question directly? Have they answered all parts of the question?

    • investigate the differences between the project and the application for funding

    • offer “recommendations and comments” for consideration

    • reiterate information on the availability of services


    Common c hallenges and strategies for success
    Common – Session 2: Communicating Project Goals and ObjectivesChallenges and Strategies for Success

    • strike a balance between technical and non-technical language

    • use language of the funders/funding agency

    • can you name the project outputs and potential impacts?

    • can name the measures for success? And on what timeline?

    • after reading the draft, can you briefly summarize the research?

    • situate the project globally, nationally, etc.

    • encourage peer review from different disciplines or from outside the academy, if appropriate

    • engage support services on campus (e.g., KMb unit, Faculties, ORS, others)


    Feedback
    Feedback – Session 2: Communicating Project Goals and Objectives

    Please complete the feedback form in your kit as your recommendations will help us improve subsequent sessions.

    Thank you!


    Up next
    Up Next… – Session 2: Communicating Project Goals and Objectives

    Session 3 – Budgeting for Large-scale Projects

    August 23, 2012 from 10am – 12pm, 626 YRT


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