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DoD Title 40/CCA LSS Initiative. AoA Team Presentation October 7, 2008 William May ASD(NII)/Acquisition. AoA – Customers, Requirement and Impacts. “CCA Compliance” Customers: Congressional Defense Committees Milestone Decision Authority DoD (DCIO, PA&E, PM, PEO, CAE)

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DoD Title 40/CCA LSS Initiative

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DoD Title 40/CCA LSS Initiative

AoA Team Presentation

October 7, 2008

William May


AoA – Customers, Requirement and Impacts

  • “CCA Compliance” Customers:

    • Congressional Defense Committees

    • Milestone Decision Authority

    • DoD (DCIO, PA&E, PM, PEO, CAE)

  • Minimum Requirements - evidence of a “compliant” AoA:

    • AoA is completed before other planning activities begin

    • Compliance: Binary determination through D, PA&E assessment.

      • Either adequate or not adequate for compliance

    • Evidence:

      • D, PA&E analyst agrees with AoA document

      • D, PA&E formal review report (favorable)

  • Impact:

    • Other planning activities (e.g., EA, TDS, TES) will be more effectively and efficiently addressed during planning activities of the program

    • Reduction of negative impacts on cost, schedule and performance

Selection of the best alternative drives other program planning activities

AoA – Key Stakeholders

  • Key Stakeholders in the ACAT IAM AoA process:

    • Principal Staff Assistant

    • Functional Sponsor

    • Requirements Manager

    • PMO

    • System User organizations

    • D, PA&E

    • DCIO Analyst

    • MDA Analyst

Stakeholder involvement is simple: Do you agree with the

functional sponsor’s approach and selected alternative?

AoA Process for ACAT IAM Programs



Functional Sponsor


AoA Guidance

Functional Sponsor


AoA Plan

PA&E Provides

AoA Guidance







AoA Plan

Functional Sponsor











MDA Reviews

D, PA&E Provides

Independent AoA

Assessment to MDA




MDA Approves

By Certifying

CCA Compliance


Average ACAT IAM AoA

takes 15 months

AoA – Key Success Factors

  • What do “successful” ACAT IAM AoAs have in common?

    • Well-written ICD that defines requirements and solid metrics

    • Early D,PA&E involvement

    • Knowledgeable, trained professionals performing AoA under proactive functional sponsor leadership

    • Component PA&E organization supporting the AoA process

    • Delay other planning activities until preferred alternative selected

    • Components self-identify Pre-MAIS to OSD early in the process

    • Holding a Materiel Development Decision vice proceeding directly to Milestone B

    • Synchronize funding requirements with PPBE process

“Success” is an AoA that is completed and approved before

Beginning other planning activities

AoA – Critical Content Criteria

  • Top-level AoA contents (must be preceded by approved AoA Plan)

    • Introduction

    • Ground Rules

    • Alternatives

    • Determination of Effectiveness Measures

    • Effectiveness Analysis

    • Cost Analysis

    • Cost-Effectiveness Comparisons

    • Organization and Management

Source: Section 3.3, Defense Acquisition Guidebook

AoA – Key Lessons Learned

  • Key Lessons Learned in the AoA process:

    • Short, well thought out AoAs are preferred over lengthy “boilerplate” documents

      • Setting AoA page limits should be considered

    • Early Pre-MAIS self-identification to OSD is essential

    • Early D, PA&E involvement is key to good AoAs

    • Working on other planning documents before selecting a preferred alternative is counter productive

    • Knowledgeable, trained professionals are essential

      • Consider AoA team training early in the process

    • Proactive functional sponsor leadership

      • Consider requiring government people to complete DAU CLM 041 and RQM 101 courses

Example documents are good but … IT ALL DEPENDS!

AoA – Barriers/Obstacles/Problems

  • ACAT IA functional sponsor comes to OSD with:

    • Preferred alternative already identified

    • Most planning documents well along in planning process

    • OSD staff not previously part of the planning process

  • Functional sponsor views AoA as non-value added “paperwork exercise” vice a key planning element

    • “Alternative already selected – just let me buy it!”

  • Component seek entry into AMS at Milestone B without really thinking through the AoA and other key planning activities

    • Recent MITRE study showed a direct correlation between increased planning time and lower cost increases

AoA is in the critical path … must precede other planning documents

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