Records management standard for the new zealand public sector
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Records Management Standard for the New Zealand Public Sector PowerPoint PPT Presentation


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Records Management Standard for the New Zealand Public Sector. Derek Clear, Senior Archives Advisor Recordkeeping Capability Team Archives New Zealand. Key messages. Combining 4 mandatory standards into 1 Evolution not revolution – most requirements unchanged Written in plain English

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Records Management Standard for the New Zealand Public Sector

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Records management standard for the new zealand public sector

Records Management Standard for the New Zealand Public Sector

Derek Clear, Senior Archives Advisor

Recordkeeping Capability Team

Archives New Zealand

Department of Internal Affairs


Key messages

Key messages

  • Combining 4 mandatory standards into 1

  • Evolution not revolution – most requirements unchanged

  • Written in plain English

  • Comes into force on 1 July 2014

  • Updated Audit process, but one that preserves continuity with previous framework

Department of Internal Affairs


Approach

Approach

  • Outcomes focused—leaves room for innovation, doing things in different ways

  • Flexible around management of lower-value records and data

Department of Internal Affairs


Changes

Changes

  • Omitted requirements for temperature and humidity controlled storage for inactive records of archival value and archives

  • Omitted requirements for mapping metadata schemas to the schema in our Technical Specifications and for extending schemas where necessary

Department of Internal Affairs


Benefits

Benefits

  • Easier to understand

  • More accessible and usable

  • Less intimidating for non-specialists

  • Greater impact

Department of Internal Affairs


Benefits1

Benefits

  • Easier to maintain over time

  • Faster review cycles

  • Easier to keep requirements consistent

  • More responsive to feedback

Department of Internal Affairs


Support

Support

  • Ongoing update of existing publications

  • Reuse of some of the detailed implementation guidance in the current standards

  • Current standards will remain accessible after they are revoked on 1 July 2014

Department of Internal Affairs


Records management standard for the new zealand public sector

Department of Internal Affairs


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