Records management standard for the new zealand public sector
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Records Management Standard for the New Zealand Public Sector PowerPoint PPT Presentation


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Records Management Standard for the New Zealand Public Sector. Derek Clear, Senior Archives Advisor Recordkeeping Capability Team Archives New Zealand. Key messages. Combining 4 mandatory standards into 1 Evolution not revolution – most requirements unchanged Written in plain English

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Records Management Standard for the New Zealand Public Sector

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Records Management Standard for the New Zealand Public Sector

Derek Clear, Senior Archives Advisor

Recordkeeping Capability Team

Archives New Zealand

Department of Internal Affairs


Key messages

  • Combining 4 mandatory standards into 1

  • Evolution not revolution – most requirements unchanged

  • Written in plain English

  • Comes into force on 1 July 2014

  • Updated Audit process, but one that preserves continuity with previous framework

Department of Internal Affairs


Approach

  • Outcomes focused—leaves room for innovation, doing things in different ways

  • Flexible around management of lower-value records and data

Department of Internal Affairs


Changes

  • Omitted requirements for temperature and humidity controlled storage for inactive records of archival value and archives

  • Omitted requirements for mapping metadata schemas to the schema in our Technical Specifications and for extending schemas where necessary

Department of Internal Affairs


Benefits

  • Easier to understand

  • More accessible and usable

  • Less intimidating for non-specialists

  • Greater impact

Department of Internal Affairs


Benefits

  • Easier to maintain over time

  • Faster review cycles

  • Easier to keep requirements consistent

  • More responsive to feedback

Department of Internal Affairs


Support

  • Ongoing update of existing publications

  • Reuse of some of the detailed implementation guidance in the current standards

  • Current standards will remain accessible after they are revoked on 1 July 2014

Department of Internal Affairs


Department of Internal Affairs


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