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Partners in Preparedness Emergency Management / Discussion Base Exercises 101 and Functional Assessment Support Team (FAST). Outline. National Incident Response System (NIMS) Incident Command System Emergency Operations Centers Discussion Based Exercise Design and Participation

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Presentation Transcript
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Partners in Preparedness

Emergency Management / Discussion Base Exercises 101 and

Functional Assessment Support Team (FAST)

outline
Outline
  • National Incident Response System (NIMS)
  • Incident Command System
  • Emergency Operations Centers
  • Discussion Based Exercise Design and Participation
  • Functional Assessment Support Teams (FAST)
national incident management system
National Incident Management System

The System we are to use for the Management of Incidents.

5 Components

Preparedness

Communications and Information Management

Resource Management

Command and Management

Ongoing Maintenance and Management

command and management
Command and Management

Command and Control of Incidents.

3 Components

Incident Command System

Muliagency Coordination Systems

Public Information

incident command system
Incident Command System

Incident Commander

Public Information

Safety

Liaison

Finance and Admin

Plans

Logistics

Operations

multi agency coordination systems
Multi Agency Coordination Systems

Coordinate Support For Incidents

Emergency Operations Centers

Joint Field Offices

Multi Agency Coordination Centers

preparedness exercises
Preparedness Exercises

Test policies, plans, procedures, equipment and training/skills.

2 Basic Types of Exercises

Discussion Based talk about Policies Plans and Procedures

Operations based participants actually perform tasks and functions.

what are objectives
What Are Objectives?
  • As the cornerstone of design and development, objectives:
    • Provide a framework for scenario development
    • Drive a Master Scenario Events List (MSEL)
    • Guide development of individual organizational objectives
    • Provide evaluation criteria
  • Lessons Learned:
    • Limit the number of objectives to enable exercise conduct, facilitate reasonable scenario design, and adequately support successful completion of the exercise.
objectives for operations based exercises
Objectives for Operations-Based Exercises
  • Focus on integration of multiple entities at systems-level and tactical-level.

Example:

Evaluate the ability of Americana’s incident command to activate essential HazMat personnel during a chemical incident in Americana in accordance with existing SOPs.

objectives for discussion based exercises
Objectives for Discussion-Based Exercises
  • Focus on strategic, policy-oriented issues.

Example:

Evaluate the plans for Americana’s incident command activation of essential HazMat personnel during a chemical incident in Americana in accordance with existing standard operating procedures (SOPs).

what are the types of discussion based exercises
What are the types of Discussion-Based Exercises?
  • Seminars
  • Workshops
  • Tabletops
  • Games (will not discuss)
who is involved in discussion based exercises
Who Is Involved in Discussion-Based Exercises?
  • Evaluators
  • Facilitators
  • Recorders
  • Observers/VIPs
seminars
Seminars
  • Typically conducted in a lecture-based format
    • Limited feedback or interaction from participants
  • Content can vary, but may include existing or current:
    • Capabilities
    • Mutual aid agreements (MAAs), etc.
    • Disaster plans, SOPs, or EOPs
    • Real-world or exercise experiences and lessons learned
    • Agency/jurisdictional directions and goals
    • Discuss hazards threats and vulnerabilities
workshops
Workshops
  • Desired outcome/product should be clearly defined.
  • Begin with background and rationale of the workshop.
  • Presentation followed by facilitated breakout sessions.
  • Participants reconvene in a plenary session.
seminar style

Screen

Facilitator

Participants

Observers

Observers

Seminar Style
workshop style

Screen

Facilitator

Participants

Observers

Observers

Workshop Style
conference style

Screen

Facilitator

Observers

Observers

Participants

Conference Style
tabletop exercises
Tabletop Exercises
  • Two methodologies
    • Breakout
    • Plenary
breakout methodology
Breakout Methodology
  • Uses several breakout groups seated at various tables with a facilitator at each table
    • Table assignments may vary by function or jurisdiction
  • Scenario is presented to all at the same time
  • Individual groups consider probable actions
  • Each group reports back to large group
tabletop exercise style

Screen

Group 1

Group 6

Facilitator

Group 2

Group 5

Group 3

Group 4

Observers

Observers

Observers

Tabletop Exercise Style
plenary methodology
Plenary Methodology
  • Players grouped in a large room according to role
    • No periods set aside for small-group discussions
    • Requires active facilitation
    • Useful for exercises involving agencies without a traditional role in incident management
  • Can be done by a team of facilitators
conference style1

Screen

Facilitator

Observers

Observers

Participants

Conference Style
seminar style1

Screen

Facilitator

Participants

Observers

Observers

Seminar Style
wrap up activities
Wrap-Up Activities
  • Participants and observers complete feedback forms that should include:
    • Logistics evaluation
    • Improvements needed
    • Level of satisfaction
  • Conduct a debriefing or Hot Wash.
hot wash
Hot Wash
  • Purpose: Examine the issues identified during the exercise from exercise participants and facilitators.
  • Capture notes for the After Action Report (AAR).
  • Collect feedback forms and give them to the Exercise Planning Team Leader.
debrief
Debrief
  • Conduct immediately after the exercise with Exercise Planning Team to:
    • Discuss issues or concerns
    • Propose improvements to exercise design
  • Capture notes from debriefing for the AAR.
evaluation activities
Evaluation Activities
  • Evaluation occurs during all exercises.
  • Hot Wash is conducted with participants.
  • Participant feedback forms are distributed, completed, and collected for analysis after all exercises.
emergency management institute on line emergency management independent study is courses
Emergency Management InstituteOn Line Emergency Management Independent Study (IS) Courses

IS 700 National Incident Management System

IS100 Introduction to Incident Command System

IS 120.aAn Introduction to Exercises

IS 130 Exercise Evaluation

IS 139 Exercise Design

questions thank you
QuestionsThank You

Dan Varner

Arizona Division of Emergency Management

[email protected]

602 464-6444

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