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Pilot Instructor Currency Meeting the Challenge of Record Keeping and Regulatory Compliance. Wolfgang Becker│ CEO MINT MIDDLE EAST. Agenda Pilot Instrcutor Currency. Business Challenges. Compliance Monitoring Process. Currency Rules. Process Automation. Reporting and Auditing.

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Pilot Instructor Currency

Meeting the Challenge of Record Keeping and Regulatory Compliance



Pilot Instrcutor Currency

Business Challenges

Compliance Monitoring Process

Currency Rules

Process Automation

Reporting and Auditing

There are various interpretations of compliance rules

Multiple methods for tracking the expiration of an instructors qualifications

Complexity of rules and their interaction

No clear assignment of responsibility and/or accountability to maintain instructor training records

These problems all contribute to instructors being assigned to train students on events for which they are not qualified.

Business Challenges of Compliance Monitoring

What are the Business problems to be solved to keep Instructors current?

What are the consequences of non-compliance?

Monetary fines from regulatory agencies

Instructors must “recertify” their qualifications, resulting in them being removed from the schedule

Students must be retrained

Operation is subject to additional rules and regulatory oversight

Importance of Compliance Monitoring

Compliance Monitoring Process

Setup Rules



Update License / Qualification

Compliance Monitoring

Automated Currency /

Expiry Date Updates


Currency Queue

Renewal Workflow

Signoff /


Recurrent /



What are the steps to monitor compliance?

Document the Rules for Currency Tracking

Identify the Roles & Responsibilities

Verify the Interpretation of Rules

Identify the Consequences of non-compliance

Setting up a Monitoring Process

Example of Instructor Currency Rule Set

Example Setupof Instructor Currency Rule Set

Planners and Schedulers drive the process by Scheduling Currency Events

Fleet Management Monitors Instructor Currency

Reports identify when/why Instructors’ Qualifications may Expire

Involved Parties

How is the planning of training events involved? Currency Events

Identify Training Subjects which can be used

Associate Monitoring Items to Training subjects

Signing Instructor events

Update of Expiration Dates for Instructor Qualifications

Involvementof Event Planning and Day of OPS

How can automation improve this process? Currency Events

Consistent application of compliance rules

Common naming conventions & terminology

Transparent view into instructors’ qualifications and recurrent training requirements

Standard method for monitoring employees qualifications

Benefits of Automating the Monitoring Process

Full integration with qualifications, requirements, and scheduling tools. This prevents the assignment of instructors to events for which they are not qualified

Auto-management of record keeping for recurrent instructor training. This enables the accurate and effective maintenance of currency records which supports the automatic update of expiration dates for instructor qualifications

Support for the planning process through identification of recurrent training for instructors

Workflow with included Notification component

Benefits of Automating the Process in a TMS

What additional value is obtained by tracking currency in a Training Management System?

The dates are updated automatically, but … scheduling tools. This prevents the assignment of instructors to events for which they are not qualifiedbe prepared for Audits also…

When was his last QC?

Was the Evaluator qualified? Show me her records?

Did he conduct 4 LOE’s last year?

When is she due for the Standardization meeting?

Reporting and Auditing