Pilot Instructor Currency Meeting the Challenge of Record Keeping and Regulatory Compliance. Wolfgang Becker│ CEO MINT MIDDLE EAST. Agenda Pilot Instrcutor Currency. Business Challenges. Compliance Monitoring Process. Currency Rules. Process Automation. Reporting and Auditing.
Meeting the Challenge of Record Keeping and Regulatory Compliance
Wolfgang Becker│CEO MINT MIDDLE EAST
Pilot Instrcutor Currency
Compliance Monitoring Process
Reporting and Auditing
Multiple methods for tracking the expiration of an instructors qualifications
Complexity of rules and their interaction
No clear assignment of responsibility and/or accountability to maintain instructor training records
These problems all contribute to instructors being assigned to train students on events for which they are not qualified.
Business Challenges of Compliance Monitoring
What are the Business problems to be solved to keep Instructors current?
Monetary fines from regulatory agencies
Instructors must “recertify” their qualifications, resulting in them being removed from the schedule
Students must be retrained
Operation is subject to additional rules and regulatory oversight
Importance of Compliance Monitoring
Update License / Qualification
Automated Currency /
Expiry Date Updates
Document the Rules for Currency Tracking
Identify the Roles & Responsibilities
Verify the Interpretation of Rules
Identify the Consequences of non-compliance
Setting up a Monitoring Process
Example of Instructor Currency Rule Set
Example Setupof Instructor Currency Rule Set
Planners and Schedulers drive the process by Scheduling Currency Events
Fleet Management Monitors Instructor Currency
Reports identify when/why Instructors’ Qualifications may Expire
How is the planning of training events involved? Currency Events
Identify Training Subjects which can be used
Associate Monitoring Items to Training subjects
Signing Instructor events
Update of Expiration Dates for Instructor Qualifications
Involvementof Event Planning and Day of OPS
How can automation improve this process? Currency Events
Consistent application of compliance rules
Common naming conventions & terminology
Transparent view into instructors’ qualifications and recurrent training requirements
Standard method for monitoring employees qualifications
Benefits of Automating the Monitoring Process
Full integration with qualifications, requirements, and scheduling tools. This prevents the assignment of instructors to events for which they are not qualified
Auto-management of record keeping for recurrent instructor training. This enables the accurate and effective maintenance of currency records which supports the automatic update of expiration dates for instructor qualifications
Support for the planning process through identification of recurrent training for instructors
Workflow with included Notification component
Benefits of Automating the Process in a TMS
What additional value is obtained by tracking currency in a Training Management System?
The dates are updated automatically, but … scheduling tools. This prevents the assignment of instructors to events for which they are not qualifiedbe prepared for Audits also…
When was his last QC?
Was the Evaluator qualified? Show me her records?
Did he conduct 4 LOE’s last year?
When is she due for the Standardization meeting?
Reporting and Auditing
[email protected] scheduling tools. This prevents the assignment of instructors to events for which they are not qualified
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