Integrated Hospital Management System

1. Integrated Hospital Management System

2. OVERVIEW IHMS is the only system that can meet the challenges of the 21st century. It is a multi-language, multi-hospital on-line data processing system for day to day management. Its modules comprise comprehensive management systems for all departments in a hospital. IHMS makes information instant, easy to access, easy to update and always available for those who need to know and support decision taking.

3. Modules Patient Appointment, Scheduling & OPD System Registration, Admission Discharge Transfer In-Patient Billing System Operation Theatre Scheduling Laboratory Management System Blood Bank Electronic Medical Records Materials Management System Pharmacy

4. PATIENT APPOINTMENT, SCHEDULING & OPD SYSTEM OPD Management Module maintains Out-Patients information and provides interface with Appointments, Investigation Centers, Pharmacy, etc. Every patient is given a Unique Hospital Registration Number for identifying various patient care services offered in the hospital including hospitalization details throughout his / her life. • Following are the functions of this module : • Fixing appointments for consultants • Generates cash receipt for consultations, investigations & procedures. • In case of Credit payment, generates bill for the services offered with Credit A/c code and name of beneficiary and reimbursing Company for the treatment expenses provided by the hospital. • Maintain record of collections shift-wise with cashier name • Generate cash collection and revenue summary reports for daily reconciliation and auto-posting in accounting records.

5. REGISTRATION, ADMISSION, DISCHARGE TRANSFER This system provides registration of In-patient, advance booking of beds, surgery & other facilities in the hospital. It automates ADT activities in the In-patient and Critical-care units. • Captures patients particulars, payment plan, pre admission clinical and allergy information and admit a patient. • Reservation and transfer booking can be viewed from the system in real time • Stores and prints patient data on bar-code labels and ID cards. • Provides real-time data on bed status and occupancy within the hospital. • Can organize spaces, categories of accommodation and pricing • Optimize in-patient accommodation by an optional rescheduling feature based on peak periods, Information on bed use • Covers emergency cases, new born admission, bed transfer and bed swapping • Used to discharge in-patient, also final diagnosis can be added .

6. IN-PATIENT BILLING SYSTEM This module covers extensively the complete billing functions involved from the date and time of admission of a patient till discharge from the hospital for the various facilities provided to the patient by the hospital.This Module facilitates following functions • Order management provides support for user in patient treatment area including nursing station and critical care. • Consultants patient visit entry. • Transfer and Discharge Advice • Calculate bed charges automatically. • Generate Receipt for deposits/advances for amount collected from patients and bill (interim) or bill (final ) for settlement. • Generate Deposits Exhaust List for collection of amount due from each patient on medical expenses incurred by the hospital. • Generation of In-Patient Register, Billing Register, Collections Record, etc. • Facilitates integration with Doctor Accounting and Financial Accounting System

7. LABORATORY MANAGEMENT SYSTEM Laboratory system helps manage the administrative and operational functions in a laboratory. Functions provided include order entry, order processing, progress reporting , worklist preparation, appointment booking and management system as well as result reporting. • In brief, IHMS laboratory • Provides processing of laboratory order entry and diagnosis result reporting • Provide charges for professional and technical fees according to patient’s financial category • Tracks both patients and order progress, including patient’s waiting time, procedures, start and end time, as well as material used for tests. • Lab module supports interface with lab hardware devices in two ways • Lab has integration with administration application like purchase requisition etc.

8. BLOOD BANK IHMS blood module covers every single minute detail, regarding blood transfers and storage. The core of this module is it consists of concise records, and the immediate information retrieval facilities that assists emergency cases. In brief, IHMS blood bank includes the following • Provides information on collection & availability of blood and its components • Maintains list of voluntary and other donors. • Online donor's information. • Easy tracking of blood units and stock out warning. • On every issue cross checking report is generated. • Discarded donors blood reports. • Reports on blood cross-matching, post transfusion reaction, plasma products converted from blood as per the approved FDA format.

9. OPERATION THEATRE SCHEDULING IHMS-Operation Theatre Scheduling is designed to assist in managing the hospital’s main operation rooms. IHMS surgery reporting provides online entry of the data via a terminal. Data is entered and stored in central patients’ database integrated with IHMS module. In brief, operation theatre scheduling module : • Maintains surgical and medical stock information. • links with Patient Appointment & Scheduling module for advance booking and fixing patient appointments for surgery. • Generates daily surgery schedule for necessary action by all concerned. • Facilitates recording of useful information about surgery performed • Generates Anesthesia Cum Surgery Register to be maintained in O.T. • Generates surgery billing through In-Patient Billing System.

10. MATERIAL MANAGEMENT SYSTEM This module tracks the vendor of, the charges for and current number of items in your inventory and generates purchase orders. • Inventory items can be assigned to any category desired • Multiple vendors and vendor numbers can be assigned to each inventory items. • List price, last cost and average cost is kept for each item • Maintain minimum and maximum stock levels • Maintain purchase history if desired • Multiple markup factors and customer receipts available for outside sales. • Barcode capable • Automatic disbursement entry upon patient charge post • C S S D Management System

11. PHARMACY Pharmacy is an on-line interactive database system integrated with IHMS, to provide drug inventory management and drug manufacture management. In brief • Support multiple pharmacies within the same hospital • Support multiple units of measurement • Gives complete control over drug inventory • Control restricted drugs at ordered time and dispensed time and check expired drugs • Supports alternative drugs and barcode labels • Allows the selection of drugs based on drug indication • Support drug to drug and drug to food interaction • Support financial analytical reports

12. ELECTRONIC MEDICAL RECORDS Electronic medical records is the inevitable next step in the continued progress of healthcare. Medicine may be the most information-intensive of all professions, and hence   making the transition to electronic medical records may be the most important project that a medical practice can undertake. • EMR is unique as it  • directly impacts the daily mission of medical practice: delivering patient care. • touches the lives of the health care providers, the administrative staff behind the scenes, and the patients themselves. As the impact of the electronic medical record reaches deep into the heart of the practice, the stakes are high. While a successful electronic medical records project has the potential of significantly improving the clinical and administrative efficiency of medical practices, as well as enhancing overall quality of care, an unsuccessful project can be frustrating and expensive.

13. HIGHLIGHTS • Flexibility : IHMS is designed to answer medical, administrative and financial issues, compatible with the magnitude of any hospital • Complies with latest international health standards : IHMS complies with international standards (ICD 910), (CPT), (HL7) and is designed to operate any health facility raging from local clinics to major hospitals. • Internet – intranet solutions : A complete internet – intranet solutions in accordance with the customer’s specific requirement • Build by object oriented tools with graphic user interface • Integration with smart card : A patients entire medical history could be stored on a smart card, allowing on-line availability of patient’s critical data • Interfacing with PACS for reviewing the complete medical records • Multiple security