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Title of presentation Name of presenter Title of presenter School / Faculty / Division xx Month 201x

Title of presentation Name of presenter Title of presenter School / Faculty / Division xx Month 201x. eBook cataloguing practice Arlene O'Sullivan/Alison Bates Monograph Team Leader / Collection Provision Manager La Trobe University Library 8 th August, 2013 DIG forum.

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Title of presentation Name of presenter Title of presenter School / Faculty / Division xx Month 201x

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  1. Title of presentation Name of presenter Title of presenter School / Faculty / Division xx Month 201x • eBook cataloguing practice • Arlene O'Sullivan/Alison Bates • Monograph Team Leader / Collection Provision Manager • La Trobe University Library • 8th August, 2013 DIG forum

  2. Cataloguing environment at La Trobe • Centralized Acquisitions and Cataloguing for 3 main campuses • One original cataloguer (who also does load tables, training & anything else we throw at her) • 90% + of our cataloguing is copy • Some cataloguing outsourced to CAVAL or vendors • Limited cataloguing energy still focused on print, despite it’s decline in strategic importance.

  3. eBook cataloguing workflows • What we are doing now – record sources • Loading records one by one from Libraries Australia • Loading records in bulk from Serials Solutions • Loading records in bulk from OCLC • Loading records in bulk from vendors

  4. eBook cataloguing workflows • Why it isn’t working so well • Loading records one by one from Libraries Australia • Record quality reasonably good, but variant staff practice. • We are not doing our bit by loading eBook records back up to Libraries Australia • Time consuming

  5. eBook cataloguing workflows • What isn’t working so well • Loading records in bulk from Serials Solutions • Quality of records • Duplication control

  6. Serials Solutions eBook record - sample

  7. OCLC record for the same book – available since 2008

  8. eBook cataloguing workflows • What isn’t working so well • Loading records in bulk from OCLC • Limited sets available • Clunky interface • Sudden cessation of record supply (we didn’t notice change in supply terms) • Ordering records is hard

  9. OCLC record loads

  10. Ordering OCLC records

  11. eBook cataloguing workflows • What we are doing now – record sources • Loading records in bulk from vendors • Quality varies – can be really bad quality machine generated records • Different file delivery methods (email, various interfaces) • File mapping issues mean sometimes good data is incorrectly mapped • Eg: LCSH mapped to non LSCH coding and not searchable.

  12. Vendor supplied record

  13. Vendor records • Vendor data In our catalogue

  14. eBook cataloguing workflows • So what are we going to do about it? • Sample eBook records loaded over the past 12 months to see where the worst problems are. • Consider matching the worst records on LA and upgrading them as a batch. • Reduce number of workflows? • Ask record suppliers to improve their services • Quality of records • Coverage of sets • Make interfaces easier to use • Outsource upgrades of worst records - again, retrospective solution. • Other suggestions – anyone?

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