Electronic Content/ Electronic Document Management System (EC/EDMS) Project Closeout Presentation December 15, 2010. Sandra Jaramillo, Director of State Records and Archives (SRCA) Joel Matek, CIO Tax and Revenue Department (TRD) Debra Saiz, ITPM Human Services Department (HSD). 2. History:.
Electronic Content/ Electronic Document Management System (EC/EDMS) ProjectCloseout PresentationDecember 15, 2010
Sandra Jaramillo, Director of State Records and Archives (SRCA)
Joel Matek, CIO Tax and Revenue Department (TRD)
Debra Saiz, ITPM Human Services Department (HSD)
C-3 Combined Multiagency
Subsection 6, Section 8, Chapter 114, Laws 2004, appropriation was approved for implementing a multi-agency system for imaging and archiving documents electronically to improve access, integration and accuracy of information.
HSD and TRD Goals
The HSD Electronic Document Management Systems (EDMS) project converts Child Support paper files into electronic formats.
Child Support Application
Acknowledgement of Paternity (AOP) Form
Faster and Accurate Workflow
CSED Staff can successfully reduce the time of access from a three to five day wait to a few minutes.
EDMS Project Planned To End
SRCA to Completed the Assessment
EDMS Project Planned Closeout
Agencies to Submitted Request for Funding
Agencies Submitted Request for Funding
Reconciliation of funds
Federal Review Delays Project Three Months
HSD and TRD Split Funds
SRCA Completed the Assessment
Remaining Funds Used for Production Expansion to Remaining Office.
Procurement Issues Delay Project Six Months
Goes Live in
The Structure of HSD’s EDMS
Integrated Document Archiving & Retrieval
Base Application Service
Data Base Service
Storage Device Drivers
Document Centric Collaboration
for Enterprise Content Management System
Digital Asset Management