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MAILBOX MANAGEMENT. UPON COMPLETION OF THIS COURSE, THE STUDENT WILL BE ABLE TO: DESCRIBE VARIOUS MAILBOXES USED BY NALCOMIS OIMA. MAILBOX MANAGEMENT. Mailboxes are used in the Maintenance and Supply subsystems in

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mailbox management

MAILBOX MANAGEMENT

UPON COMPLETION OF THIS COURSE, THE STUDENT WILL BE ABLE TO:

DESCRIBE VARIOUS MAILBOXES USED BY

NALCOMIS OIMA

mailbox management2

MAILBOX MANAGEMENT

Mailboxes are used in the Maintenance and Supply subsystems in

Optimized IMA to notify the appropriate authority of pending actions.

This table lists all the mailboxes and the system code representing the mailbox.

PATH: From the Administration menu of the System subsystem, click

System Tables. The System Table List appears. Click CDA Validation

Table. Click OK. Click “MASTER MAILBOX NAMES”. Click View.

This will take you to the window. A list of master mailbox names that

are used in Optimized IMA appears.

mailbox management3

MAILBOX MANAGEMENT

SUPPLY MAILBOXES

mailbox management4

MAILBOX MANAGEMENT

As users complete various maintenance and supply processes, the system automatically posts a message to the applicable supply mailbox, providing supply managers with status information for requisitions, completed supply actions, and AWP material requirements. From the mailboxes, you can perform certain supply functions on requisition records with a message posted. If you are authorized to do so, you can also delete invalid messages from certain supply mailboxes.

mailbox management5

MAILBOX MANAGEMENT

OFFTR - Offline for Technical Review. (items will be placed here when the cage part number information on the requisition is incorrect etc.)

OFVAL - Offline for Validation Review. (items will be placed here when the qty is at or above what is set in MRF, item is a Pre-Ex item, the unit of issue is incorrect, or if the requisition reached the high money value on the requisition)

OFFAR - Offline for Alternate NIIN Review. (this allows the SK to verify alternate NIINs before filling a document)

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MAILBOX MANAGEMENT

INPRO - Consumable Material requirement being processed. (items require checking for available stock)

MRIRQ - Material request (consumable pre-post).

OFFMP - Offline for Manual Processing. (Items build in OFFMP when they are problematic (site data values, cog) or nor record exists in NALCOMIS but the information coming from customer is valid)

mailbox management7

MAILBOX MANAGEMENT

ISSIP - Issue in Process.

STKROB - Receipt On Board of a Stock Asset (as a result of stock replenishment, basically a reminder that it needs to be stowed)

Completed Repair Action - work action on a component inducted for repair that has received CDI /Wk Sup/ PC approval on the MAF.

mailbox management8

MAILBOX MANAGEMENT

AMSU Induction Discrepancy - Incorrect data entered for a component inducted for repair as compared to the issue data.

DTO ROB - Receipt on board of a RFI asset marked for other than stock. (items that were passed off station and are for the customer)

mailbox management9

MAILBOX MANAGEMENT

REQ Action - (when requests for follow-up or cancellation is made from maintenance or squadron)

Material Contingency - related to system downtime and the processing of requirements that were processed manually and later entered in NALCOMIS via MAF contingency.

AWP Component Pending Release - Repair cycle component for which no justification to remain in an awaiting parts condition.

mailbox management10

MAILBOX MANAGEMENT

NIS - Item not in stock (no quantity on hand but has a location on file).

NC - Item not carried. (allowance type code 8, and no location on file)

SE CAGE / PN Discrepancy - CAGE / PN needs to loaded into the system

mailbox management11

MAILBOX MANAGEMENT

You can configure the window to view only the mailboxes that you are authorized access to or to view all mailboxes. However, you cannot approve, reject or otherwise make changes to mailboxes that you do not have authorization to. Because maintenance and supply actions are an ongoing process, the message counts for each mailbox are constantly changing. To update the counts, click Refresh Count.

mailbox management12

MAILBOX MANAGEMENT

By double-clicking a mailbox name, you can view the list of messages for that mailbox in the Mailbox Message Details group box.

To view the details of the message, double-click the message. The appropriate supply window appears. At this point, you can review, change, approve, or reject the message. As messages are approved, the message disappears from the mailbox and the mailbox count is reduced. The following mailboxes are available:

mailbox management14

MAILBOX MANAGEMENT

MAINTENANCE MAILBOXES

mailbox management15

MAILBOX MANAGEMENT

As users complete various maintenance processes, the system automatically posts a message to the applicable mailbox, alerting the responsible person that an action is required. You can configure the window to view only the mailboxes that you are authorized access to or to view all mailboxes. However, you cannot approve, reject or otherwise make changes to mailboxes that you do not have authorization to. If you are authorized to do so, you can delete invalid messages from certain maintenance mailboxes. Because maintenance actions are an ongoing process, the message counts for each mailbox are constantly changing.

mailbox management16

MAILBOX MANAGEMENT

AMSU Approval - Requirements initiated by work center awaiting PC approval.

MAF Approval - An action which permits the requisitioning and performance of maintenance on a MAF relate component.

Direct Mat\'l Approval - An action performed by PC permitting the requisitioning of materials via a MAF, for an aircraft related component.

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MAILBOX MANAGEMENT

Direct Mat\'l Reject - The result of PC disapproving a Direct Matl Requirement.

Indirect Mat\'l Approval - The result of PC approving a requirement, thus permitting the requisitioning of materials not related to a specific aircraft.

Indirect Mat\'l Reject - The result of PC disapproving an Indirect Matl Requirement.

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MAILBOX MANAGEMENT

CDI - (Collateral Duty Inspector) completed maintenance action pending CDI (approval)

QA Inspection - Completed maintenance action pending Quality Assurance inspection (approval)

Supervisory - Work center MAF related maintenance actions requiring supervisor approval.

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MAILBOX MANAGEMENT

PC Review - Maintenance related actions requiring PC review.

Logs and Records - Maintenance related actions requiring Maintenance Administration review.

Analyst Review - Maintenance related actions requiring Maintenance Administration review as it relates to data analysis.

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MAILBOX MANAGEMENT

Analyst Reject - Maintenance related actions resulting from the disapproval or rejection of data reviewed by Maintenance Administration personnel.

ICRL Error - Action required as a result of the induction of a component for which the existing ICRL reflects no or incorrect repair capability data.

review and summary

REVIEW AND SUMMARY

  • DESCRIBED VARIOUS MAILBOXES USED BY
  • NALCOMIS OIMA
d official naval message

I exist solely to notify authority of pending action. What am I?

A. E-mail

D. Official Naval Message

B. NALCOMIS OIMA Mailboxes

B. NALCOMIS OIMA Mailboxes

C. Mailboxes

50/50

d official naval message26

I exists solely to notify authority of pending action. What am I?

D. Official Naval Message

B. NALCOMIS OIMA Mailboxes

B. NALCOMIS OIMA Mailboxes

d awp comp pending release mailbox

Within me, you will find items which are repair cycle components pending release, because of lack of justification for remaining in a supply location.

A. Req Action Mailbox

D. AWP Comp Pending Release Mailbox

B. Complete Repair Action Mailbox

C. ISSIP Mailbox

D. AWP Comp Pending Release Mailbox

50/50

d awp comp pending release mailbox28

Within me, you will find items which are repair cycle components pending release, because of lack of justification for remaining in a supply location.

D. AWP Comp Pending Release Mailbox

B. Complete Repair Action Mailbox

D. AWP Comp Pending Release Mailbox

d inpro

I contain those items for which a RFI asset has been received on board, and will eventually decrease the work load of one of the SRS work centers.

A. STKROB

D. INPRO

B. DTOROB

B. DTOROB

C. ISSIP

50/50

slide30

I contain those items for which a RFI asset has been received on board, and will eventually decrease the work load of one of the SRS work centers.

A. STKROB

B. DTOROB

B. DTOROB

d se cage pn discrepancy

Documents shown here are the result of incorrect data entered against a repair cycle component, and the issue demand.

A. OFFTR

D. SE CAGE/PN DISCREPANCY

B. AMSU Induction Discrepancy

B. AMSU Induction Discrepancy

C. OFFMP

50/50

d se cage pn discrepancy32

Documents shown here are the result of incorrect data entered against a repair cycle component and the issue demand.

D. SE CAGE/PN DISCREPANCY

B. AMSU Induction Discrepancy

B. AMSU Induction Discrepancy

d qa inspection

I contain those items inducted for repair, and for which CDI /Wk Sup/ PC approval has been received.

D. QA Inspection

A. AWP Component Pending Release

B. MAF APPROVAL

C. Completed Repair Action

C. Completed Repair Action

50/50

slide34

I contain those itemsinducted for repair and for which CDI /Wk Sup/ PC approval has been received.

A. AWP Component Pending Release

C. Completed Repair Action

C. Completed Repair Action

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