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Identify benefits of using the computer to assist with planning and scheduling

Module 7 Planning and Scheduling with the Critical Path Method Session 7.3 The computer and project management. Instructional Objectives. Identify benefits of using the computer to assist with planning and scheduling Apply criteria for purchasing planning software Identify reporting options

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Identify benefits of using the computer to assist with planning and scheduling

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  1. Module 7Planning and Scheduling with the Critical Path MethodSession 7.3The computer and project management

  2. Instructional Objectives • Identify benefits of using the computer to assist with planning and scheduling • Apply criteria for purchasing planning software • Identify reporting options • Apply guidelines for setting up software • Describe implementation success factors • Discuss implications of emerging trends in technology

  3. Project management computer system Management CPM software package Project manager Project data Personal computer Printer Project team Plans and reports

  4. Benefits of computer use • Calculate automatically critical path and float • Store and communicate key project data instantly • Print time-scaled CPM precedence network diagrams • Update and print quickly • Analyze different scenarios • Print many different reports • Generate new project plans from existing templates • Save a series of baseline plans • Print original plan versus progress versus revised plan • Maintain history

  5. Criteria for selecting project management software • Cost • Capacity (number of activities) • Ease of learning and use • Compatibility • Report flexibility • Input alternatives • Automatic subnets • Connectivity/ integration • Technical support from vendor • Simplicity versus sophistication

  6. Different outputs • Bar chart (Gantt) • Precedence diagram (PERT chart) • Time-scaled precedence diagram • Tracking Gantt chart • List of critical activities • Calendar for resources • Milestone chart

  7. Bar chart (Gantt) Qtr 4, 1996 Qtr 1, 1997 Qtr 2, 1997 Qtr 3, 1997 Qtr 4, 1997 Qtr 1, 1998 Qtr 2, 1998 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May ID Task name START PROJECT 1 2 Planning component Produce plan 3 Final plan approved 4 5 Construction component Clear and excavate (all required areas) 6 Build pump foundation 7 Build headworks 8 Install pipeline and valves 9 Install electrical requirements 10 11 Pump procurement component Fabricate pump 12 Ship pump 13 Pump received at site 14 15 Installation and testing component Install pump 16 Test pumping system 17 PROJECT COMPLETED 18 19 20 21

  8. Precedence diagram (PERT chart) START PROJECT Produce pump Fabricate pump Ship pump Install pump Test pumpingsystem PROJECTCOMPLETED 1 0d 2 10w 8 30w 9 8w 10 4w 11 4w 12 0d Build pumpfoundation 4 6w Clear and excavate(all required areas) Build headworks 3 6w 5 20w Install pipelineand valves 6 16w Install electricalrequirements 7 10w

  9. Time-scaled precedence diagram Qtr 4, 1996 Qtr 1, 1997 Qtr 2, 1997 Qtr 3, 1997 Qtr 4, 1997 Qtr 1, 1998 Qtr 2, 1998 Q Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul ID Task name START PROJECT 1 2 Planning component Produce plan 3 Final plan approval 4 5 Construction component Clear and excavate (all required areas) 6 Build pump foundation 7 Build headworks 8 Install pipeline and valves 9 Install electrical requirements 10 11 Pump procurement component Fabricate pump 12 Ship pump 13 Pump received at site 14 15 Installation and testing component Install pump 16 Test pumping system 17 PROJECT COMPLETED 18 19 20 21 22 23 24 25 26 27 28 29

  10. Tracking Gantt chart r 4, 1996 Qtr 1, 1997 Qtr 2, 1997 Qtr 3, 1997 Qtr 4, 1997 Qtr 1, 1998 Qtr 2, 1998 Qtr 3, 19 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug ID Task name START PROJECT 1 START PROJECT 2 Planning component Produce plan 3 100% Final plan approval 4 Final plan approval 5 Construction Component Clear and excavate (all required areas) 6 100% Build pump foundation 7 100% Build headworks 8 60% Install pipeline and valves 9 70% Install electrical requirements 10 100% 11 Pump procurement component Fabricate pump 12 50% Ship pump 13 0% Pump received at site 14 Pump received at site 15 Installation and testing component Install pump 16 0% Test pumping system 17 0% PROJECT COMPLETED 18 PROJECT COMPLETED 19 20 21 22 23 24 25

  11. List of critical activities

  12. Calendar for resource Sunday Monday Tuesday Wednesday Thursday Friday Saturday 31 01 02 03 04 05 06 Clear and excavate (all required areas), 6w 07 08 09 10 11 12 13 Clear and excavate (all required areas), 6w 14 15 16 17 18 19 20 Clear and excavate (all required areas), 6w 21 22 23 24 25 26 27 Clear and excavate (all required areas), 6w Build pump foundation, 6w Build headworks, 20w Install pipeline and valves, 16w Install electrical requirements, 10w 28 29 30 01 02 03 04 Build pump foundation, 6w Build headworks, 20w Install pipeline and valves, 16w Install electrical requirements, 10w

  13. Milestone chart

  14. Setup tips (default configurations) • Change default settings • Time units (elapsed weeks) • Holiday calendar • Time scale • Numbering system • Resource titles

  15. Implementing PMS software systems • Treat software as a tool, not panacea • Keep perspective • Get training • Emphasize people, not mechanics • Reduce fear • Promote acceptance • Follow through • Give it effort required • Stay committed • Align with organization • Integrate with other systems • Cooperate to get data

  16. Trends • Technology • Wireless • Multimedia (voice, images, text, video) • Networked • Groupware (e-mail, the Web) • Access to information • Any time • Any place • Any team member • Organizations • Flat (less hierarchical) • Geographically distributed • Team based

  17. Module 7Planning and Scheduling with the Critical Path MethodSession 7.3Module Summary: The Benefits of CPM

  18. Instructional objective • Participants will be able to explain the benefits of the critical path method to their colleagues

  19. Key ideas in module • Planning is essential • Precedence network diagrams are recommended • Project management software is affordable and accessible • Consult with Information Technology specialists when purchasing software • Remember the human factor when using project management software

  20. Benefits of CPM • Definition • Allocation • Simulation • Focus • Control • Communication • Coordination • Commitment • Evaluation • Discipline

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