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e – licitatie.ro - The Romanian eProcurement experience -


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Agency for Information Society Services. e – licitatie.ro - The Romanian eProcurement experience -. Ion Marcu eGovernment Services Director. “The New Public Procurement Procedures and Instruments” Ankara, Turkey – 5-6 February 2008. Overview. Public Procurement Setup Facts & Figures

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e – licitatie.ro - The Romanian eProcurement experience -

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Agency for Information Society Services

e – licitatie.ro

- The Romanian eProcurement experience -

Ion Marcu

eGovernment Services Director

“The New Public Procurement Procedures and Instruments”

Ankara, Turkey – 5-6 February 2008


Overview l.jpg

Overview

  • Public Procurement Setup

  • Facts & Figures

  • E-Procedures & Notices

  • Technical Sheet

  • Revenue Model

  • What Others Are Saying

  • Success Factors & Pitfalls

  • ePP myths

  • Related Projects

  • Open Issues


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General Info

ASSI is an autonomous public institution dealing witheGovernmentissues under the coordination of Ministry of IT&C

ASSI is the operator of national eGovernment services such as:

www.e-guvernare.ro- The National Electronic System

www.e-licitatie.ro– The Electronic System for Public Procurement


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PP Institutional Setup

Agency for Information Society Services

  • Provides technical support for governmental eProcurement

    National Authority for Regulating and Monitoring Public Procurement

  • Regulatory authority for public procurement

  • Monitoring and supervision body

  • Notice validation

    National Council for Complaints Solving

  • Complaints solving

    Court of Accounts

  • Performs financial audits


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Public eProcurement Setup

The Electronic System for Public Procurementis the web-based system used for awarding PP contracts by electronic means.

  • 2002 - e-Licitatie (pilot project)

  • 2006 – e-Licitatie extended version, in compliance with the new legal provisions for public procurement which have transposed Directives 2004/17/EC and 2004/18/EC

    • Law regarding the award of the public procurement contracts, public works concession contracts and services concession contracts

    • Application Norms for the provisions concerning the award of the public procurement contracts

    • Aplication Norms of the provisions concerning the award of the public procurement contracts by using electronic means


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e-Licitatie

International recognition:

  • good practice title at the European level (European Conference for e-Government, Como, 2003) and international level (International Conference for eGP, World Bank, Manila, 2004)

  • the International Golden Link 2005 Award of the Association for the Communications and Electronics of the Military Forces, USA

  • finalist at eEurope Awards 2005, Manchester, UK


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e-Licitatie Facts & Figures

  • Operating since March 2002

  • Deployment costs exceeding 7 million Turkish Lira

  • Monthly running costs around 100 000 Euro

  • 650 000 PP e-procedures for a total value of more than 1.8 billion Turkish Lira (2002-2007)

  • Estimated savings of 20 %

  • 9 500 suppliers and 9 300 contracting authorities

  • Managed by 30 people

  • Published notices: 160 000 (2007)

  • Notices sent to OJEU: 10 000 (2007)

  • Catalogue products: 26 000 (2007)


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PP e-procedures

  • Open

  • Restricted

  • Request for Quotation

  • E-auction (as final phase for open, restricted and RFQ procedures)

  • Direct purchase based on eCatalogues

  • Dynamic purchasing system (to be implemented by Q4 2008)


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Facilitatingtransparency

  • Simplified contract notice on a dynamic purchasing system

  • Public works concession

  • Design contest notice

  • Results of design contest

  • Notices:

    • Prior information notice

    • Contract notice

    • Contract award notice

    • Invitation to tender (request for quotation)

  • OJS eSender

    • Starting with 1st of January 2007 – e-licitatie.ro is the national single point for the transmission of PP notices to the EU Official Journal. Romania holds the first position in EU with 99.8% of all the notices sent by electronic means (XML).

      Mandatory publication of all types of notices on

      e-licitatie regardless of the thresholds


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Thresholds

  • Directives thresholds for notices

    +

    130 000 TRY (supply & services), 865 000 TRY (works) for RFQ

    17 000 TRY per year per CPV code for Direct Purchase


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Technicalsheet

  • Web-based system

  • Architected by ASSI

  • Developed by a Romanian consortium

  • Security based on digital certificates, digital signatures (optional), various encryption schemes, anti-robot protection

  • XML & Web Services


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Revenue model

  • Tenderers:

    >> free registration

    >> flat fee for participation / eProcurement procedure (maximum 10 TRY)

    - a limited number of participations / month is free of charge (currently 20)

    >> flat fee / eCatalogue position (maximum 1 TRY)

    - publication of the first 50 eCatalogue products is free of charge

  • Contracting Authorities:

    >> free registration

    >> free publication of notices

    >> flat fee / eProcurement procedure(min. 2.5 TRY - max. 40 TRY)


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e-Licitatie– What others are saying“Do you think that the e-Licitatie represents a way for fighting corruption?”

I don’t know/

Didn’t give an answer

1%

Very high

18%

Very low

13%

Low

13%

High

26%

Medium

27%


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e-Licitatie– What others are saying“How strong is the impact of e-Licitatie on reducing bureaucracy?”

I don’t know/Didn’t give answer

1%

Very low

12%

Very high

21%

Low

12%

High

32%

Medium

22%


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e-Licitatie– What others are saying“Do you think that e-Licitatie is financially effective compared with the other types of public procurement?”

I don’t know/Didn’t give an answer

1%

Very low

5%

Low

5%

Very high

27%

Medium

25%

High

37%


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Success factors

  • Strong political commitment

  • Gradual implementation

  • Mandatory use of electronic means for specific CPV codes during the first 4 years

  • Low tariffs

  • SMEs friendly (free participations)

  • Aggressive advertising campaigns

  • Countrywide training


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Pitfalls

  • Low quality of the tender dossier

  • Misconceptions related to the efficiency of electronic environments

  • Language barriers

  • Lack of PP strategies or rigid strategies with no action plans and improper resource allocation

  • Low wages for PP officers

  • Too much or too little focus on technical aspects

  • Lack of secure digital infrastructures


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Some ePP myths

  • It reduces corruption

  • It generates unemployment

  • Suppliers are eager to embrace ePP

  • You need high internet penetration rates

  • Digital signatures are a must

  • We should start doing ePP now or else…


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RelatedProjects

  • Classic vs. electronic procurement costs

  • Bridge Certification Authority

  • Disaster Recovery Center

  • Green procurement


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Open issues

Standardization / Interoperability (digital signatures, Virtual Company Dossier, NES – UBL, UN / CEFACT)

Language barriers


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Thank you!

www.e-licitatie.ro

contact@e-licitatie.ro