The Scottish Government Information Day Malawi Funding Round (2015-18)

1. The Scottish GovernmentInformation DayMalawi Funding Round (2015-18)

2. Timetable 5th August 2014 – Malawi Funding Round 2015-18 officially opened. 3rd October 2014 – Call for applications closes (2 pm) January 2015 – Notification of outcome March 2015 - Awarding of grants/feedback to applicants 1st April 2015 – Project start date

3. Frequently Asked Questions Round 1 Questions to be submitted by cop 29th August 2014 (2 days after Information Day) Answers to be posted by cop 5th September 2014 Round 2 Questions to be submitted by cop 12th September 2014 Answers to be posted by cop 19th September 2014

4. Project Budgets 2015-18 • Projects now allocated up to Maximum £600,000 per year (as opposed to £400,000 in previous years). • Year 1 = 23.4% (max £140,400) • Year 2 = 38.3% (max £229,800) • Year 3 = 38.3% (max £229,800) • N.B. Year 1 = for building strong structures and effective partnerships. • Projects may last 1 or 2 years, but should fall within the latter two years of the Funding Round (i.e. 2016/17 and/or 2017/18).

5. Why Malawi? • Scotland/Malawi: special link, dating back to c19th work of Church of Scotland missionaries & Dr David Livingstone • 150 years of Scots working with Malawians, helping develop education & health systems • Benefit to both nations – spirit of partnership/reciprocity • 2005: Scotland/Malawi Governments signed historic Co-operation Agreement on ID

6. Malawi Key Facts: Population:16,777,547 (2013) (26M by 2030) Poverty: increased: now 40.4% population in severe multi-dimensional poverty; 20% at risk of multiple deprivations Serious challenges: water borne diseases (malaria), HIV/AIDs, (low) educational attainment, maternal health, infant/child mortality UN Human Development Index stats (2013): Malawi ranked 170 countries: (UK 26) – of 176 life expectancy 54.2 years: (UK 80.3) mean yrs schooling 4.2 years; (UK 9.4) GNI per capita 753 (PPP$) 9% electrification rate (UK 99.7%)

7. The Scottish Government’s approach to development • To harness the people-to-people links that Scots have forged with Malawians over more than 150 years as a catalyst for development • To use Scottish expertise to address Malawian priorities • To put gender equality, sustainability, and world-class M and E at the heart of our development work

8. The Scottish Government’s current work in Malawi • 2012-15 Malawi Funding Round (19 projects) • 2013-16 Malawi Funding Round (24 projects) • Small Grants Programme (7 grants awarded) • MREAP (The Malawi Renewables Acceleration Programme)

9. Malawi Development Programme • Scottish Government committed to spend at least £3m per year • Malawi Development Programme worth a total of approximately £34m since 2005 • Currently spend approximately £5m p.a. to support 40+ projects in Malawi under the 4 strands of the 2005 Cooperation Agreement • New Malawi Funding Round 2015-18 worth nearly £14m

10. Malawi Development Programme Essential Eligibility Criteria • Legal Person – Legally constituted and can enter into contracts in their own right • Presence in Scotland: - Scottish Charitable Organisation or - Company registered (under the Companies Act 2006) with their Head Office in Scotland or - Charity registered in Scotland or - Occupy offices or premises in Scotland (in connection to the project)

11. The Four Cooperation Strands (2005 Cooperation Agreement SG/GoM) Health - Dr RabsonKachalambewekachala@gmail.com Education - Rebecca Phwitiko- rebeccaphwitiko@gmail.com; Civic governance - Ms Grace Varela grace.varela@democracy.mw Economic development - Mr AdwellZembele zembeleadwell@yahoo.com

12. About our Strands • The four strands have been agreed upon by the Government of Malawi and the Scottish Government in the 2005 Co-op Agreement. • The Government of Malawi identifies their development priorities according to need. • The Scottish Government identifies areas where we can offer Scottish expertise.

13. Overall GoM Priorities for 2015-18 • GoM expressed specific desire to see more ‘Sustainable Economic Development’ and ‘Civil Society and Governance’ projects. • At present there are 13 ‘Sustainable Economic Development’ and just 5 ‘Civil Society and Governance’ projects within the Malawi Development Programme (out of 41 projects). • MFR 2013-16 – no ‘Civic Society and Governance’ projects. • GoM have emphasised income generation. • For assessment purposes of applications received, all four strands remain equally weighted.

14. Overall GoM Priorities for 2015-18 • Ownership of ID Priorities rests with GoM • Potential applicants must communicate with GoM to ensure projects align with GoM priorities – at the design stage and during the life of the project Strand Leads are to be kept involved

15. Cooperation Agreement: Sustainable Economic Development • Initiate discussion on how best to stimulate enterprise by facilitating the exchange of skills and business expertise in relevant sectors; • Explore opportunities to stimulate tourism, including between the two countries, by encouraging links; • Investigate potential collaboration between agricultural bodies.

16. Priorities forSustainable Economic Development2015-18 • Agricultural Development & Value Addition • Tourism • Energy (Renewable Energy) • Environment & Natural Resources Management • Finance and Investment Promotion

17. Cooperation Agreement: Civil Society and Governance • Aim to strengthen governance by working with others to develop schemes for sharing parliamentary experience, and for sharing legal and financial expertise by engaging with national bodies and civil society; • Share experiences of addressing inequality and the needs of vulnerable groups in society by supporting mechanisms for exchanging expertise and mentoring initiatives; • Develop key mechanisms for strengthening the media by facilitating links between key partners; • Investigate innovative ways of developing and using technology, with particular reference to remote and rural communities.

18. Priorities forCivil Society and Governance2015-18 • Capacity building for the new Parliament i.e. Committee work etc. • Institutional capacity building for the Malawi Prison Service • Support towards the fight against Corruption • Support organisations advocating for good governance and human rights • Support organisations advocating for gender equality • Support for free Paralegal services

19. Cooperation Agreement:Health • Contribute to the improvement of maternal health by supporting the increase in the number of trained midwives and facilitating the exchange of knowledge and skills required for dealing with obstetric and gynaecological emergencies, as detailed above; • Increase the capacity of Health Colleges (GoMand CHAM) by developing in-country teaching support for trainee clinical officers, nurses, midwives, nurse technicians and allied health professionals; • Support the College of Medicine in the development of specialist medical training for health professionals and facilitate mechanisms for the exchange of medical and health management expertise; • Support HIV/ AIDS prevention, treatment and care by developing partnerships for sharing expertise (especially around health education) and assisting in addressing human resource capacity in services.

20. Priorities for Health 2015-18 • Human resources for health system strengthening • Universal coverage of essential health services • Addressing conventional and traditional determinants of health in Malawi • Quality Assurance and Quality Improvement of Essential Health Services

21. Cooperation Agreement:Education • Help build capacity in education by further developing teacher exchange programmes and supporting the development of training of trainers for local delivery; • Support theexchange of knowledge and skills by facilitating academic links and twinning initiatives between local government, schools and higher education institutions; • Explore how best to address access to and availability of quality education, with particular attention to remote and rural communities; • Initiate discussion on the provision of vocational education and training by encouraging the sharing of best practice and expertise and the development of links with further education; • Encourage equality intheparticipation of education by supporting the development of initiatives to empower vulnerable groups.

22. Priorities for Education 2015-18 General • Teacher training • Internal efficiency of the Primarily school structure • Decentralisation of education management • School infrastructure (new classrooms, teachers houses and latrines) • Provision of teaching and learning materials • Inclusive education • Curriculum strengthening at all levels • Bursaries to support vulnerable students (particularly Secondary school) • Up scaling of school feeding programme (particularly Primary school) • Upgrading of Community Day Secondary Schools • Introduction of more double shift schools

23. Priorities for Education 2015-18 Higher Education • Access to Higher education • Training of Higher education staff • Curriculum strengthening in Technical, Entrepreneurial and Vocational Education and Training (“TEVET”) institutions • Cost recovery mechanisms and finance mobilisation in public universities • Public Private Partnerships • Support for capacity to strengthen procurement, financial management, planning, budgeting and monitoring and evaluation systems.

24. Renewable Energy-Related Projects Background on SG & RE • Renewable energy sits within the economic development strand under the 2005 Cooperation Agreement • Community Rural Electrification and Development (CRED) Project (2008-11): Strathclyde University: led a Scoping Study commissioned by SG: on Supporting Community Energy Development in Malawi • CRED Report outcomes pointed to different programme activities that SG might support • CRED recommendations taken forward through the Malawi Renewable Energy Acceleration Programme (MREAP), again partnered with Strathclyde University, to promote sustainable energy and providing access to reliable electricity in rural areas of Malawi.

25. MREAP £1.7M Malawi Renewable Energy Acceleration Programme (MREAP) (2011-14 + 2014-15): • seeks to improve energy access in Malawi through 4 inter-related workstreams: • institutional support • community energy development (PV solar; biomass; wind; microhydro; cookstoves) • wind energy preparation (wind masts) • renewable energy capacity building • single biggest ID programme ever funded by SG: shows importance we accredit to energy access in developing world • January 2014: 1 yr extension announced, to 2015. • MREAP funding sits outwith main Malawi Development Programme, but still funded from our ID Fund • SG has also funded some smaller RE projects within the MDP

26. RE Key Points for 2015-18: What’s new? • MREAP ends March 2015. • Monies projected by SG for the “MREAP successor” now wrapped into overall Malawi Round 2015-18. • This is new additional funding (£1m over 3 years) which is being added into the Malawi Development Programme pot for 2015-18. • In keeping with the UN’s Sustainable Energy for All global initiative, SG recognises that renewable energy access supports the four development strands of health, education, economic development and civic governance • Malawi Call doc: “we would be keen to see more innovative renewable energy projects, which link across the four strands”

27. RE 2015-18 key points contd • Priority - new energy access for off-grid communities, be it through mini-grids, or standalone systems such as solar panels or individual solar lanterns. Successful projects will be those that can be seen to provide energy at the level of the household, community or public institution. • We will particularly welcome applications from projects that support the theme of the first two years of the UN Decade of Sustainable Energy for All; Energy for Women and Children’s Health. • Long-term viability/sustainability absolutely crucial.

28. Renewable Energy-Related Projects

29. Role of Malawi Partner Organisations • To be fully involved in the planning and implementation of the Project • Have mutual accountability for the outcomes and results of the Project • Joint responsibility to keep Strand Leads informed and involved

30. Needs Assessments • Essential that applicants know what is needed on the ground prior to designing and submitting project proposals. • Needs Assessment to be used to produce a Baseline Report • Needs Assessment may reference published papers, partner organisations, or primary research in-country. • Vital that the Needs Assessment fully involves the Malawi partner organisation. • Must engage with the local context – i.e. local communities, stakeholders, other development projects in the area.

31. Final Key Points • SG funds are not to be paid direct to GoM • SG funds are not to be used to pay Per Diems or meet any costs associated with Strand Leads • Maximum grant - £600k • Consider budget profiles carefully (i.e. Year 1 partnership building, project proper Years 2 & 3)

32. PART 2 • IODPARC LED SESSION ON: APPLICATIONS, BUDGETING, LOGFRAMES & NEW REPORTING TEMPLATES

33. Sheelagh O’Reilly Kristin Olsen Laura McCall malawifund@iodparc.com Malawi 2015 Funding RoundKey Guidance for Applicants

34. Important Changes to Note • Three part application form: • Word application form • Excel budget • Excel logframe • NOTE: STRUCTURE HAS CHANGED • Applications by email only by 3rd October with any ‘hard copy only’ supporting documents for 6th October. • NO HARD COPY APPLICATIONS ACCEPTED • Letters of support from ALL partners required • Clarity on financial issues provided including capital, underspend process etc • Significant changes to the indicators to support IDF accountability and learning

35. Application documentation

36. Eligibility IF YOU FAIL TO ADHERE TO ALL REQUIREMENTS YOUR APPLICATION WILL NOT BE READ. Two elements: • Are you eligible to apply e.g. Scottish presence? • Have you submitted all required documentation? Application form: page 2 Guidance document for more detailed explanation: page 9 – 11

37. Guidance • GUIDANCE AND FURTHER INFORMATION ON COMPLETING AN APPLICATION FORTHE MALAWI DEVELOPMENT PROGRAMME2015 – 2018 This will be supplemented by answers to any additional responses to Frequently Asked Questions. PLEASE READ ALL DOCUMENTATION CAREFULLY BEFORE BEGINNING APPLICATION PROCESS AND DURING COMPLETION AND A FINAL CHECK BEFORE PRESSING SEND.

38. Application form review

39. 1 – Re-ordering the Application Form More efficient for applicants and administrative purposes • A: Project & Application Information: • Key contact and administrative information • B: Project Narrative: • About the project: what, why, how, who (including women & the poorest), when (in line with logframe) • C: Project Delivery: • Partnerships, Communications, Climate Change • D: Monitoring, Evaluation and Learning: • More detail and new programme indicators • E: Budget: • More detail

40. 2 - Revised Programme Indicators To enable the Governments of Scotland and Malawi, and the Scottish Public to understand what the Malawi Development Programme has achieved, and how: • Poverty & Vulnerability Indicators (Compulsory) • Sector-level Indicators (Optional) • It is not necessary to address every indicator but to be realistic in what you can measure. • All monitoring and evaluation MUST be gender disaggregated (further disaggregation optional). • Programme indicators to be incorporated into logframe • Guidance provided to enable robust use of data (including avoidance of double counting & provision of methods) • No standard methodologies at this point

41. 2 - Revised Programme Indicators

42. 2 - Revised Programme Indicators

43. DESIGNING GOOD DEVELOPMENT PROJECTS

44. A good development project - 1 Relevant and Needed (Needs Analysis) • Scottish & National Governments • Alignment with Scotland –Malawi Co-operation Agreement, National Development Strategies for respective Governments and Scottish Government priority areas • Targeted at delivering MDGs • Addressing Cross-cutting Issues: Climate Change & Inclusion • Beneficiaries • Clear understanding of the context • Needs analysis

45. Strong Partnerships What does ‘ownership’ by local partners mean in the relationship between the Scottish organisation and their partners? Examples to demonstrate this include: Previous collaboration (evidence of this) Engagement of partners with project planning and development Clear roles and responsibilities in implementation (including engagement with stakeholders), M&E, communication and finance Opportunities for ongoing capacity building within the project itself A good development project - 2

46. A coherent project builds on knowledge and expertise – in country and in delivering development results Experience of partners and applicants Expertise of personnel Drawing on best practice – including Scottish expertise Knowledge of (and links with) other development initiatives A good development project - 3

47. Well-designed Clear how project intends to deliver development outcomes ‘Intervention logic’ reflected in planned activities, outputs and budget Realistic timeframe Roles of partners & stakeholders Inclusive – strategy for enabling women & the poorest to benefit Sensible risk assessment A good development project - 4

48. Focus on learning and development results Clear ‘monitoring and evaluation’ system integrated into project design – based on the logical framework Enables monitoring of progress – outputs and outcomes Enables learning and dissemination Clear roles and responsibilities Gender disaggregation Enables Scottish Government accountability A good development project - 5

49. Financially viable Budget and costs are realistic (and information presented clearly) Use of funds is efficient e.g. international travel requirements as opposed to use of national staff Applicants have capacity to manage the funds Consistency with logframe and the narrative text including staff costs, capital costs, flights and implementation costs. A good development project - 6

50. Sustainable – Exit Strategy describes: Sustainable outcomes Ownership and responsibility Financial sustainability Consideration of climate change Links to other national and local initiatives Long term management of any capital items A good development project - 7