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PMI Baltimore Chapter’s Virtual Meeting, April 7, 2010 Tips & Tricks for PMs & Advanced Users of MS Project presented by David Hunsberger. Sponsored by Unisys Federal Systems. Agenda. 3:30 pm Call to Order/Housekeeping, Announcements & Introductions

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PMI Baltimore Chapter’s Virtual Meeting, April 7, 2010Tips & Tricks for PMs & Advanced Users of MS Project presented by David Hunsberger

Sponsored by Unisys Federal Systems


Agenda
Agenda

  • 3:30 pm Call to Order/Housekeeping, Announcements & Introductions

  • 3:45 pm Tips & Tricks for PMs & Advanced Users of MS Project, presented by David Hunsberger

  • 4:30 pm Q&A

  • 4:45 pm Information on PDUs and Recorded Session

  • 4:55 pm Close of Meeting


Housekeeping
Housekeeping

  • To prevent “noise”/feedback, either use microphone on your laptop or phone speaker (conference bridge), don’t use both

  • Do NOT put this call on HOLD

  • MUTE your phone/laptop unless asking a question

    • Use LiveMeeting Q&A, we will monitor throughout meeting and answer questions periodically

  • Pre-registration for this meeting is highly encouraged

    • For those PMPs who did not pre-register you will need to do the following:

      • For those attending on LiveMeeting – send an email to [email protected] with name, email address and phone number

      • For those attending in person – sign in on the attendance sheet


Announcements
Announcements

  • April 9 PMI Baltimore Membership Survey ends

    • www.surveymonkey.com/s/CMDKFP2

  • May 12 Next Unisys Internal Meeting – Deltek & EVM PMCE/CMEx Mentoring Program Graduation (after CMEx Mtg)

  • May 13 Comments due for PMI Practice Standard for Estimating Exposure Draft

    • http://www.pmi.org/Resources/Pages/Exposure-Drafts.aspx

  • May 17 One-Day Seminar, Coaching & Inspirational Leadership, presented by Lambert Consulting, Loyola Columbia Campus – Send email by April 22 to [email protected] for chance to win FREE attendance (1 seat)

  • June 2 Next PMI Baltimore Virtual Meeting, 3:30 pm EDT, Carl Pritchard’s presentation on Risk Management

  • June 3PMI WDC Golf Tournament, 1:30 pm Start, Westfields, Clifton, VA. Unisys is sponsoring this event and has a foursome. If you are interested in joining the foursome (FREE), send email to [email protected] (Unisys Federal employees only) by April 30 (must include handicap).


  • Part 1 - Navigating in Large Schedules

    David Hunsberger

    MCP – Microsoft Project (1995)

    David Hunsberger – www.it7.com

    5

    4/7/10


    People Tend to Fear Large Schedules

    This Causes Them to Force Large Projects into Smaller Schedules

    Not Having Enough Detail Reduces Schedule Quality and “Power” (The “Fat Briefcase” Anecdote)

    The Problem…

    David Hunsberger – www.it7.com

    6

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    Overcome Our Fear of Large Schedules

    Navigating Our Way Around Large Schedules is Key to This

    Custom Filters are Great Navigation Aids

    The Solution…

    David Hunsberger – www.it7.com

    7

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    The “Sweet Spot” for Task Durations is Between 1 and 5 Days, Some Would Say

    Shorter and Longer Tasks May Also be Necessary (Key Meetings; “LOE” Tasks)

    Don’t Forget Milestones (Zero Duration)

    Background Factors…

    David Hunsberger – www.it7.com

    8

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    Lets Look First at Filters Days, Some Would Say

    Some Standard Project Filters Help Here – such as the Date Range and Task Range (ID) Filters

    But The Best Navigation Filters Need to Be Custom Made

    David Hunsberger – www.it7.com

    9

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    Let’s Build a “Name Contains” Filter to find any word we choose

    David Hunsberger – www.it7.com

    10

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    Custom Filters – Go To we choose

    “Project” – “Filtered For” – “More Filters”

    David Hunsberger – www.it7.com

    11

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    David Hunsberger – we choosewww.it7.com

    12

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    David Hunsberger – we choosewww.it7.com

    13

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    This pops up a little dialogue box… we choose

    Suppose we ask for the word “Requirement” …

    David Hunsberger – www.it7.com

    14

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    David Hunsberger – we choosewww.it7.com

    15

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    Another Navigation Aide: we choose

    – Use the Show Button to Display High-Level Summary Tasks, and Drill Down from There

    David Hunsberger – www.it7.com

    16

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    Here are the results for “Outline Level 2: we choose

    David Hunsberger – www.it7.com

    17

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    Hands-on Demo we choose

    End of Part 1

    David Hunsberger – www.it7.com

    18

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    Part 2 - Creating Networks (without 3 we chooserd Party Add-Ins)

    Some Tips for Using the “Native” Network Functionality within Microsoft Project

    David Hunsberger – www.it7.com

    19

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    David Hunsberger – we choosewww.it7.com

    20

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    David Hunsberger – we choosewww.it7.com

    21

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    David Hunsberger – we choosewww.it7.com

    22

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    Two Key Menu Items to Work With we choose

    David Hunsberger – www.it7.com

    23

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    Set On we choose

    Set Off

    The Defaults are Shown

    ~~~

    Change Five Settings

    Set On

    Set On

    Set On

    David Hunsberger – www.it7.com

    24

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    This is where you choose which fields go in the network boxes

    The default shapes need some tweaking to save space

    David Hunsberger – www.it7.com

    25

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    Edit this to pick which fields go in the template boxes

    Notice the strange field names – these are custom composites

    David Hunsberger – www.it7.com

    26

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    But wait – I need to go even deeper… boxes

    Finally – This is where the fields are set

    David Hunsberger – www.it7.com

    27

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    One more layer deep to set the general characteristics of the boxes

    David Hunsberger – www.it7.com

    28

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    How do I customize the contents of a field? the boxes

    ID + UID

    • Codes for:

    • “Start No Earlier” Constraint,

    • No Pred,

    • No Succ

    Lead + Responsible Organization

    David Hunsberger – www.it7.com

    29

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    How do I customize the contents of a field? the boxes

    One more layer deep to set the general characteristics of the boxes

    David Hunsberger – www.it7.com

    30

    4/7/10


    Hands-on Demo the boxes

    End of Part 2

    David Hunsberger – www.it7.com

    31

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    Q & A the boxes


    Pdu info for today s pmi bc virtual meeting
    PDU Info for Today’s PMI BC Virtual Meeting the boxes

    • PDU Category = Category 3

    • Category Type = Report a Component 1-2 PDU Event

    • PDU Number: C078-100407

      • Component ID – C078 (In Step 2, enter ONLY C078 and click on it – it’s a link)

      • Activity Meeting Number = 100407

    • Activity Name = April 2010 PMI Baltimore Chapter Virtual Meeting

    • Number of PDUs = 1 PDU

    • POC: Loretta Letke, PMP, PMI Baltimore Chapter VP, Membership

    • Phone Number: 443-756-9295

    • Email: [email protected]

    • TIP: Take a screen shot of this information


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