2010 Election Administration Conference Voter Registration System (SVRS)

1. 2010 Election Administration ConferenceVoter Registration System (SVRS) December 15, 2010

2. Agenda • A Reflection on 2010 SVRS Program Accomplishments • What’s Coming Up in 2011? • EAC Survey • March 2011 Build • Redistricting • SVRS Budget • SVRS Data Clean-up • December Production Hot-Fix • SVRS Training Opportunities An electronic version of this presentation will be made available on the SVRS Project Portal

3. A Reflection on 2010 Accomplishments Baker Tilly

4. A Reflection on 2010 Accomplishments (continued) Baker Tilly

5. A Reflection on 2010 Accomplishments (continued) Baker Tilly

6. A Reflection on 2010 Accomplishments (continued) Baker Tilly SVRS User Statistics* • * Statistics are through November 2010

7. What’s Coming Up in 2011? Baker Tilly • EAC Survey • March 2011 Build • Redistricting • SVRS Budget • SVRS Data Clean-up

8. Election Assistance Commission (EAC) Survey Baker Tilly • 2010 General Election EAC Survey is due on February 1, 2011 • Survey will compile data acquired from counties, state SVRS reporting, and custom reporting • Similar to the survey in 2008, Baker Tilly will collect data using Zoomerang survey and collecting data in several surveys including: • Voter Registration • Election Day Administration • Provisional Ballot Information • Absentee Ballots for Domestic Civilians • Voting Equipment

9. March 2011 Build Highlights Baker Tilly • Tentative Implementation Timeline • The 2011 March Build is slotted for deployment into the SVRS Sandbox environment on the evening of February 24, 2011. • The 2011 March Build is slotted for deployment into the SVRS Production environment on the evening of March 17, 2011. • The focus of the March Build will be around the following: • SVRS and www.indianavoters.com changes around OVRS, WOYB, and MOVE Act • Critical SVRS Users Enhancement Requests • Poll Module Updates • Windows 7 Compatibility

10. 2011 March Build Enhancements Baker Tilly

11. 2011 March Build Enhancements (continued) Baker Tilly

12. 2011 March Build Enhancements (continued) Baker Tilly

13. Redistricting Baker Tilly • In preparation for redistricting as a result the 2010 Census, Baker Tilly has had sessions with Quest and Counties to development enhancements to make the utilized modules more effective and to get county feedback on the process to make changes • Several enhancements are being developed to handle mass updating of precinct key and the resulting reprecincting of voters

14. SVRS Budget Baker Tilly • As SOS and IED mentioned during the July 2009 – June 2011 State budgeting process, the federal HAVA funding has run out for supporting the SVRS Program • The General Assembly’s approval of the July 2011 – June 2013 SVRS Budget will largely dictate what SVRS support services that SOS and IED can offer counties between July 2011 and June 2013 • Similar to the economic situation at the local government level, SOS and IED will be facing some obstacles with getting the full SVRS funding approval • As counties do future budgeting, Counties should keep in mind that various services may be unavailable or diminished starting July 2011, including: • SVRS Network Connectivity for Counties requesting State-provided network connectivity • Training • County Outreach • Counties should also budget for SVRS hardware maintenance and replacement since the equipment is 5+ years old • Please see two SVRS budget memos sent to counties back in early August for additional information

15. Data Clean Up Baker Tilly With the close of 2010, the SVRS Project Team will be working with counties to address SVRS data exceptions, voter list maintenance activities, and election office data clean up

16. SVRS Data Clean Up Quest SVRS Office Data Clean Up • Evaluate 2011 Primary Election data for Local and Political Party offices. • Use State standard naming convention. Refer to SOP: Office Naming Standards in SVRS – EM4.2. • Review Office Detail data and make the necessary modifications. Refer to step-by-step: Office Clean-up Process

17. Step 3 SVRS Data Clean Up (continued) Quest SVRS Office Data Clean Up • Tie Offices to the 2011 Primary Election • Election, Election Search

18. SVRS Data Clean Up (continued) Quest SVRS Office Data Clean Up • Tie candidates to the election.

19. SVRS Data Clean Up (continued) Quest SVRS Office Data Clean Up • Check work by running Candidate Information by Precinct Report • Reports Library, Election Category

20. SVRS Data Clean Up (continued) Quest SVRS Voter List Maintenance Clean-up • Continue to review and edit records in the Voter Exception areas. • Review Precinct Key district information. • Review the length of Precinct Split names. • Issues with long Precinct Split names and printing on 8 ½ x 11 poll books.

21. Production Hotfix Quest SVRS Production Hotfix • Production Hotfix schedule: Evening of 12/16/10 • Hotfix items included:

22. Proficiency Management & Training Services Quest • Quest will continue to work with counties who share districts. • Become familiar with Shared District Procedures. • County visits continue to be scheduled. • If you would like to request a visit, please submit an e-mail to Joe McLain for approval. • Upcoming Web Training Sessions include:

23. SVRS Project Team Resources and Contact Information State • Joe McLain (havaadministrator@sos.IN.gov or 317.234.8683) Baker Tilly • Andrew Schuman (Andrew.Schuman@bakertilly.com or 414.777.5529) • Brandon Stroschein (Brandon.Stroschein@bakertilly.com or 612.876.4756) Quest • Quest Help Desk (insvrssupport@questis.com or 888.467.8771)