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Manager Self-Service. Presented by: Amanda Noday, Payroll Manager. Training Agenda. Manager Self-Service What is MSS? Transactions in MSS UPK Training Material SQL Reports. Hands-on Assistance Enter your PTFs during the workshop!. What is Manager Self-Service?.

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Manager self service
Manager Self-Service

Presented by: Amanda Noday, Payroll Manager


Training agenda
Training Agenda

  • Manager Self-Service

    • What is MSS?

    • Transactions in MSS

    • UPK Training Material

    • SQL Reports

  • Hands-on Assistance

    • Enter your PTFs during the workshop!


What is manager self service
What is Manager Self-Service?

A responsibility that provides tools needed to efficiently perform routine employment transactions and view employee information.

  • Personnel Transaction Form Entry/Approval

  • Employee Information Inquiry

  • Timecard Status Dashboard


Mss transactions
MSS Transactions

  • Employee Information Inquiry

    • View hire date, job title, salary, years of service, and total absences for any employee you supervise.

  • Timecard Status Dashboard

    • Shows timecard status summaries for employees you supervise. Approved, rejected, working, not entered, error.


Mss transactions1
MSS Transactions

  • All Actions Awaiting Your Attention

    • Takes your to your Worklist Notification area for any transactions awaiting your approval. (PTFs, Timecards) NOTE: You will also receive an email for each of these transactions. You can turn this option on/off at any time.

      NOTE: To turn off approval workflow emails: Go TWU Manager Self-Service, Workflow Notifications, Preferences, and under Notifications choose “Do not send me mail”.


Mss transactions2
MSS Transactions

  • Employee Record View Only

    • View basic employee record details for employees you supervise. Assignment details, termination history, salary/costing information.

  • Hire

    • Hire a new employee.

  • Rehire

    • Rehire an ex-employee


Mss transactions3
MSS Transactions

  • Create Additional Assignment

    • Add another assignment for a current employee

  • Update Assignment

    • Change salary, costing, FTE, title, location

  • Task Payments

    • Submit a lump sum payment for a current employee


Mss transactions4
MSS Transactions

  • Termination

    • Terminate an employee from the University

  • Change Manager

    • Change the supervisor for an employee

  • Maintain Qualifications

    • Enter a degree for a current employee (PhD, Masters)

  • Maintain Tenure

    • Change a current employee from non-tenure to tenure


New hire paperwork
New Hire Paperwork?

  • New Hire Paperwork must still be completed for all new hire employees.

    • Faculty/Staff – turn in to Office of Human Resources

    • Students – turn in to Career Services

  • The I-9 in the new hire packet must be completed by first day of employment

  • Faculty/Staff New Hire Packets can also be printed online at: http://www.twu.edu/hr-records


Upk training material
UPK Training Material

What is UPK?

User Productivity Kit - Training documents that allow you to “try” a transaction from start to finish outside of Oracle.

Note:

Self-Service Human Resources (SSHR) features are only available from on-campus computers

Upon completion of these Manager Self-Service lessons, you will be able to:

  • Hire New Employees

  • Rehire Ex-Employees

  • Maintain Employee Assignments

  • View Employee Records

  • Enter Task Payments (Lump Sum Payments)

  • Terminate Employees

  • Address Actions Awaiting Your Approval


Upk material
UPK Material

Manager Self Service UPK Link:

https://upk.twu.edu/KContent/20/data/toc.html?launchFromKpath=1

Note: You can also access the UPK training material from the Payroll Website


Student assistant codes
Student Assistant Codes

  • Student Appointment Reason = 000

  • Appointment Dates = Hire date through 8/31

  • Pay Class = HRLY

  • PTO Eligibility = NONE

  • Timecard Type = S

  • FTE = .50


Timecard type codes
Timecard Type Codes

  • B – Badge Swipe Employee

  • E – Exempt Employee

  • H – Hourly Employee (i.e. clerical asst.)

  • N – Non-exempt Employee

  • S – Student/Work Study Employee


Pto eligibility types
PTO Eligibility Types

  • COVS = Comp, Overtime, Vacation, Sick (Non-exempt employee)

  • VCS = Vacation, Comp, Sick (Exempt Employee)

  • Sick = Sick only (Faculty)

  • None = Does not accrue leave time (GA, Task Pay)


Sql reports
SQL Reports

  • Log in to Pioneer Portal

  • Choose My Tools

  • Web-Enabled Reports


Sql reports1
SQL Reports

  • Approved Task Payments Report

  • Manager Self Service – Pending Task Payments

  • Pending New Hires Report

  • Pending Task Payment Report

  • Pending Termination Report

  • Pending Update Assignments Report



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