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Manager Self-Service. Presented by: Amanda Noday, Payroll Manager. Training Agenda. Manager Self-Service What is MSS? Transactions in MSS UPK Training Material SQL Reports. Hands-on Assistance Enter your PTFs during the workshop!. What is Manager Self-Service?.

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manager self service
Manager Self-Service

Presented by: Amanda Noday, Payroll Manager

training agenda
Training Agenda
  • Manager Self-Service
    • What is MSS?
    • Transactions in MSS
    • UPK Training Material
    • SQL Reports
  • Hands-on Assistance
    • Enter your PTFs during the workshop!
what is manager self service
What is Manager Self-Service?

A responsibility that provides tools needed to efficiently perform routine employment transactions and view employee information.

  • Personnel Transaction Form Entry/Approval
  • Employee Information Inquiry
  • Timecard Status Dashboard
mss transactions
MSS Transactions
  • Employee Information Inquiry
    • View hire date, job title, salary, years of service, and total absences for any employee you supervise.
  • Timecard Status Dashboard
    • Shows timecard status summaries for employees you supervise. Approved, rejected, working, not entered, error.
mss transactions1
MSS Transactions
  • All Actions Awaiting Your Attention
    • Takes your to your Worklist Notification area for any transactions awaiting your approval. (PTFs, Timecards) NOTE: You will also receive an email for each of these transactions. You can turn this option on/off at any time.

NOTE: To turn off approval workflow emails: Go TWU Manager Self-Service, Workflow Notifications, Preferences, and under Notifications choose “Do not send me mail”.

mss transactions2
MSS Transactions
  • Employee Record View Only
    • View basic employee record details for employees you supervise. Assignment details, termination history, salary/costing information.
  • Hire
    • Hire a new employee.
  • Rehire
    • Rehire an ex-employee
mss transactions3
MSS Transactions
  • Create Additional Assignment
    • Add another assignment for a current employee
  • Update Assignment
    • Change salary, costing, FTE, title, location
  • Task Payments
    • Submit a lump sum payment for a current employee
mss transactions4
MSS Transactions
  • Termination
    • Terminate an employee from the University
  • Change Manager
    • Change the supervisor for an employee
  • Maintain Qualifications
    • Enter a degree for a current employee (PhD, Masters)
  • Maintain Tenure
    • Change a current employee from non-tenure to tenure
new hire paperwork
New Hire Paperwork?
  • New Hire Paperwork must still be completed for all new hire employees.
    • Faculty/Staff – turn in to Office of Human Resources
    • Students – turn in to Career Services
  • The I-9 in the new hire packet must be completed by first day of employment
  • Faculty/Staff New Hire Packets can also be printed online at: http://www.twu.edu/hr-records
upk training material
UPK Training Material

What is UPK?

User Productivity Kit - Training documents that allow you to “try” a transaction from start to finish outside of Oracle.

Note:

Self-Service Human Resources (SSHR) features are only available from on-campus computers

Upon completion of these Manager Self-Service lessons, you will be able to:

  • Hire New Employees
  • Rehire Ex-Employees
  • Maintain Employee Assignments
  • View Employee Records
  • Enter Task Payments (Lump Sum Payments)
  • Terminate Employees
  • Address Actions Awaiting Your Approval
upk material
UPK Material

Manager Self Service UPK Link:

https://upk.twu.edu/KContent/20/data/toc.html?launchFromKpath=1

Note: You can also access the UPK training material from the Payroll Website

student assistant codes
Student Assistant Codes
  • Student Appointment Reason = 000
  • Appointment Dates = Hire date through 8/31
  • Pay Class = HRLY
  • PTO Eligibility = NONE
  • Timecard Type = S
  • FTE = .50
timecard type codes
Timecard Type Codes
  • B – Badge Swipe Employee
  • E – Exempt Employee
  • H – Hourly Employee (i.e. clerical asst.)
  • N – Non-exempt Employee
  • S – Student/Work Study Employee
pto eligibility types
PTO Eligibility Types
  • COVS = Comp, Overtime, Vacation, Sick (Non-exempt employee)
  • VCS = Vacation, Comp, Sick (Exempt Employee)
  • Sick = Sick only (Faculty)
  • None = Does not accrue leave time (GA, Task Pay)
sql reports
SQL Reports
  • Log in to Pioneer Portal
  • Choose My Tools
  • Web-Enabled Reports
sql reports1
SQL Reports
  • Approved Task Payments Report
  • Manager Self Service – Pending Task Payments
  • Pending New Hires Report
  • Pending Task Payment Report
  • Pending Termination Report
  • Pending Update Assignments Report
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