Spring 2012 fcat training
This presentation is the property of its rightful owner.
Sponsored Links
1 / 124

Spring 2012 FCAT Training PowerPoint PPT Presentation


  • 74 Views
  • Uploaded on
  • Presentation posted in: General

Spring 2012 FCAT Training. Escambia . Evaluation Services Staff. Raymond Bell -- Director Tammy Cantrell – Administrative Aide Karlene Collier – Administrative Clerk II June Johnson – Test Scoring and Reporting Coordinator Nate Hazewinkel – Specialist, Evaluation Services

Download Presentation

Spring 2012 FCAT Training

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Spring 2012 fcat training

Spring 2012 FCAT Training

Escambia


Evaluation services staff

Evaluation Services Staff

  • Raymond Bell -- Director

  • Tammy Cantrell – Administrative Aide

  • Karlene Collier – Administrative Clerk II

  • June Johnson – Test Scoring and Reporting Coordinator

  • Nate Hazewinkel – Specialist, Evaluation Services

  • Telephone Numbers:

    469-5386 or 469-5385 or 469-5387


Training materials link

Training Materials Link

The 2012 FCAT training materials are available on the EVALUATION SERVICES Website:

http://eval.escambia.k12.fl.us


Training responsibility

Training Responsibility

  • District Test Coordinator

    • School Test Coordinators

  • School Test Coordinator

    • Test Administrators

    • Test Proctors

    • Test Volunteers (2nd Set of Eyes)


Training overview targeted groups

Training Overview-Targeted Groups


Session 1

SESSION 1

Proctors

Volunteers

Test Administrators

School Test Coordinators


Overview

Overview

These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.


Daily administration schedule fcat writing

Daily Administration Schedule – FCAT Writing


Daily administration schedule escambia writes

Daily Administration Schedule – Escambia Writes


Rms daily administration schedule paper based tests

RMS Daily AdministrationSchedulePaper-Based Tests


Rms daily administration schedule paper based tests1

RMS Daily AdministrationSchedulePaper-Based Tests


Rms daily administration schedule paper based tests2

RMS Daily AdministrationSchedulePaper-Based Tests


Rms daily administration schedule

RMS Daily AdministrationSchedule

GRADE 8 FCAT 2.0 SCIENCE

  • Escambia County will administer the Grade 8 Science April 24, 2012.

  • This must be a DISTRICT (not a school-by-school) decision.

  • Both 80-minute sessions of the Grade 8 FCAT 2.0 Science assessment must be administered in one day.


Rms daily administration schedule1

RMS Daily AdministrationSchedule

  • Make-up testing may begin on Day 2 and continue through Day 10, as applicable.

  • All Grade 9 FCAT 2.0 Reading tests and paper-based Grade 10 FCAT 2.0 Reading tests must be completed by Friday, April 20.

  • All Grade 3 testing must be completed by Tuesday, April 24.


Rms daily administration schedule2

RMS Daily AdministrationSchedule

Grade 6 FCAT 2.0 Reading

  • Grade 6 FCAT 2.0 Reading is a computer-based test and will be administered in two 70-minute sessions over two days.

  • The FCAT 2.0 testing window is April 16 – 27.Districts may begin scheduling Grade 6 FCAT 2.0 Reading sessions on Day 2 and may schedule sessions each day for the remainder of the testing window, if needed.

  • Paper-based tests (accommodations only) should be administered on Day 2 and Day 3 of the testing window, with make-up testing administered through Day 10, as needed.


Rms daily administration schedule3

RMS Daily AdministrationSchedule

Grade 10 FCAT 2.0 Reading

  • Grade 10 FCAT 2.0 Reading is a computer-based test and will be administered in two 70-minute sessions over two days.

  • The FCAT 2.0 testing window is April 16 – 27.Districts may begin scheduling Grade 10 FCAT 2.0 Reading CBT sessions on Day 1 and may schedule sessions each day through Day 10, if needed.

  • Paper-based tests (accommodations only) should be administered on Day 1 and Day 2 of the testing window, with make-up testing administered through Day 5, as needed.


Rms daily administration schedule4

RMS Daily AdministrationSchedule

FCAT 2.0 Reading Retake

  • FCAT 2.0 Reading Retake is a computer-based test. CBT sessions may be scheduled during the entire Retake window (April 9 – April 20).

  • The FCAT 2.0 Reading Retake is administered in two sessions over two days. Students may have up to half the length of a typical school day to complete each session. (180 minutes)

  • Paper‐based FCAT 2.0 Reading Retakes (accommodations only) will be April 9 (session 1) and April 10 (session 2). All makeup testing must be completed by April 13.


Rms daily administration schedule5

RMS Daily AdministrationSchedule

FCAT Mathematics Retake

  • FCAT Mathematics is a computer-based test. The CBT test date will be April 11 with makeup testing Apr. 12 – 20.

  • Students may have up to the length of a typical school day to complete the test but must complete the test in one day.

  • Paper‐based FCAT Math Retakes (accommodations only) will be April 11. All makeup testing must be completed by April 13.


Rms daily administration schedule6

RMS Daily AdministrationSchedule

FCAT READING RETAKE

  • The FCAT Reading Retake will be paper-based again this year.

  • The FCAT Reading Retake will be April 10. All makeup testing must be completed by April 13.

  • Students may have up to the length of a typical school day to complete the test but must complete the test in one day.


What s new

What’s New

STUDENT PLEDGE – FCAT Writing

  • Prior to testing, students are required to read and sign a student pledge.

  • If a student refuses to sign, this must be noted in the record of required administration information, but the student should be allowed to test. (This has been updated since the manual was finalized in Fall 2011)

  • The Student Pledge is located on the back page of the student planning sheet.


What s new1

What’s New

Test Group Codes – FCAT Writing

  • Writing folders do not contain a field for a test group code; however, test group codes must still be used to identify groups of students tested together.

  • Test group codes must be recorded with required administration information on Administration Record/Security Checklists as well as on seating charts.


What s new2

What’s New

FCAT Writing Folders

  • The writing prompt is included in the Writing folders, as it had been in years prior to the Spring 2011 FCAT Writing administration.

  • Writing folders include security numbers to assist in the tracking of these secure documents.

  • School assessment coordinators and test administrators must maintain records of required administration information that include the security numbers of Writing folders assigned to them.

  • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of Writing folders).


What s new3

What’s New

STUDENT PLEDGE - RMS

  • Prior to testing, students are required to read and sign a student pledge.

  • If a student refuses to sign, this must be noted in the record of required administration information, but the student should be allowed to test.

  • Location of student pledge:

    • Test Book/Test and Answer Book – RMS

    • Page after the Welcome Screen – CBT


What s new4

What’s New

SEATING CHARTS –ALL TESTS

  • Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing.

  • All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

  • If students are moved to a different location during testing, a new seating chart must be created and maintained for this location.


What s new5

What’s New

TEST ADMINISTRATORS

  • ALL test administrators must be certified educators.

  • Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document.

  • The FCAT/FCAT 2.0 Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities.

    • NOTE: Printed Spring RMS Manuals contain an incorrect version of the agreement in Appendix C. Copies of the correct version will be sent with manual shipments. The manual posted to PearsonAccess contains the correct version, and the correct agreement is also posted as a separate PDF. Please ensure the correct agreement is distributed to appropriate staff. The CBT manual contains the correct agreement.


What s new6

What’s New

RETURN LABELS – RMS ONLY

  • BLUE labels – Grade 3 TO BE SCORED Materials

  • RED labels – Grades 4 – 8 TO BE SCORED Materials

  • PEACH labels – Grades 9, 10, and Retake TO BE SCORED Materials

  • WHITE labels – TO BE SCORED Special Documents

  • YELLOWlabels – All NOT TO BE SCORED Materials, including Special Documents


What s new7

What’s New

  • Only FOUR elements are now required to be correct on all student RMS PreID labels:

    • Student name

    • Student ID number

    • District number

    • School number

  • If this information is correct, even if other information, including grade level, is incorrect, use the label.

  • If any of this information is incorrect, grid the correct information on a new test document.


What s new science

What’s New - Science

GRADE 5 FCAT 2.0 SCIENCE

  • Two 80-minute sessions over two days

  • NO reference sheet

  • Test Book and Answer Book

    GRADE 8 FCAT 2.0 SCIENCE

  • Two 80-minute sessions in one day

  • Periodic Table of the Elements

  • Approved 4-function calculator

  • Test Book and Answer Book


What s new8

What’s New

  • Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.).

  • Materials for K–8 Virtual Continuity (Florida Virtual Academy) Program students will no longer be returned in separate envelopes. Schools will fill out a Document Count Form for these students and return them as they would other special program students.

  • Sessions for all two-session subject tests are now referred to as Sessions 1 and 2.


What s new9

What’s New

  • Each large print test materials kit contains a regular print answer document.

    • School/district personnel are responsible for preparing the grid sheet of the regular print answer document and returning it with the large print test materials.

    • The student’s responses will be transcribed into the regular print document by the contractor.

  • Braille test books have been divided into separate volumes.

    • The braille tests for Grades 3–10 FCAT 2.0 Reading, Grades 3–8 FCAT 2.0 Mathematics, Grades 5 and 8 FCAT 2.0 Science, and FCAT 2.0 Reading Retake include separate volumes for Session 1 and Session 2.

    • The braille tests for FCAT Reading Retake and FCAT Mathematics Retake are divided into Volume 1 and Volume 2.


Proctors

Proctors

Proctors are school district employees

Non-school personnel are permitted to serve as volunteers (2nd set of eyes)

Both proctors and volunteers MUST be trained, made aware of security rules, and sign the FCAT Administration and Security Agreement

Signed documents will be kept on file at the school


Proctors role

Proctors’ Role

Remain alert

Circulate quietly about the room

Be a careful observer

Primary role is to assist the Test Administrator and report any suspected problems in the room immediately

If a student is found to be in possession of ANY electronic device(s) during testing(on or off), his or her test must be invalidated

CANNOT do anything that would compromise the integrity of the testing process


Difference between proctor and volunteer

Difference between Proctor and Volunteer


Proctor volunteer cont

Proctor/Volunteer cont.

  • Materials to be provided to Proctors and Volunteers:

  • Daily Test Schedule

  • Prohibited actions during testing

Personnel Needed Based on Student Participation:

Best practice is to assign a minimum of 2 people to all test groups

If proctor is assisting with accommodations for 504/ESE students then specific information about the accommodation(s) should be provided


Test security

Test Security

  • Florida Test Security Statute 1008.24

  • Appendix B of the test administrative manuals contain:

    • Florida Test Security Statute

    • Florida State Board of Education Test Security Rule


Reminders

Reminders

  • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

  • District assessment coordinators must ensure that all school administrators, school assessment coordinators, test administrators, and proctors receive adequate training prior to test administration.

  • All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Administration and Security Agreement (corrected version provided online and in manual shipments).

  • Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix C.


Prohibited activities

Prohibited Activities

Give examinees access to test questions prior to testing

Copy, reproduce, or use in any manner inconsistent with test security rules all or any portion of any secure test booklet

Coach examinees during testing or alter or interfere with examinees’ responses in any way

Make answer keys available to examinees

Fail to follow security rules for distribution and return of secure test materials as directed, or fail to account for all secure test materials before, during, and after testing

Fail to follow test administration directions specified in the test administration manuals or participate in, direct, aid , counsel, assist in, or encourage any of the acts prohibited in this section


Reporting security breaches

Reporting Security Breaches

  • Proctor/Volunteer reports to Test Administrator

  • Test Administrator reports to School Coordinator

  • School Coordinator reports to Site Administrator and District Assessment Coordinator

    REPORTING SHOULD BE DONE

    IMMEDIATELY


Session 2

SESSION 2

Test Administrators

School Test Coordinators


Reminders1

Reminders

  • Students may not have any electronic or recording devices including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.

  • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Students and parents must be made aware of this policy prior to testing.


Reminders2

Reminders

  • If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

  • No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

  • If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.


Reminders3

Reminders

  • Schools must maintain an FCAT Security Log and Seating Chart for each testing room

  • Home School Students, Virtual School and Private School McKay Scholarship Students in order to participate in an activity on a public school campus:

    • MUST have a valid photo ID

    • MUST have proof of current immunizations or exemption, if not posted to TERMS

      Refer parents to the School Choice office @ 469-5582 if they have questions


Reminders4

Reminders

  • Test administrators are required to use ALL of the allotted time for the Writing tests and should not end a test early or collect test materials prior to the end of the allotted time.

  • Test administrators must NOT administer the FCAT to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator.

  • Administration manuals must be provided to itinerant teachers in time for them to prepare adequately for the test. These teachers must also be included in test administrator training.


Reminders5

Reminders

  • A student with the accommodation of extra time must complete one session before continuing to the next session.

  • Test administrators are required to use ALL of the allotted time in each session and should not end a session early.

  • FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.


Reminders6

Reminders

  • There is only one Document Count Form for the Reading, Mathematics, Science, and Retake documents, including all special documents.

  • The accuracy of the NUMBER OF TO BE SCORED DOCUMENTS on Document Count Forms should be verified prior to returning materials.

  • An inaccurate number on the form will delay the scanning process.


Students to be tested fcat writing

Students to be TestedFCAT Writing

  • In general, all Florida public school students enrolled in the tested grade levels (Grades 4, 8, and 10) participate in FCAT Writing, per s. 1008.22(3)(c)8, F.S. Students must take the appropriate test for the grade level in which they are enrolled.

  • All Grades 4, 8, and 10 students, including retained students, are required to participate in FCAT Writing. Special documents (large print and braille) are available for the Spring FCAT Writing Test, and administration accommodations may be provided to eligible students with IEPs, Section 504 plans, or ELL plans.


Students to be tested fcat rms

Students to be TestedFCAT RMS

  • In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.


Students to be tested

Students to be Tested

Grades 10–Adult (AD) Students

  • Students who entered Grade 9 in Fall 2009 and beyond participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0 Reading Retake.

  • First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test.

  • Students enrolled in Grade 10 participate in FCAT 2.0 Reading regardless of any ACT or SAT concordant scores on file.


Students to be tested1

Students to be Tested

Special Program Students

  • Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship).

  • Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart in the manual.

    • Writing manual – page 6

    • RMS manual – page 10


Students to be tested2

Students to be Tested

English Language Learners (ELLs)

  • Per the Department’s Office of Student Achievement through Language Acquisition, all ELLs are expected to participate in statewide assessments.

  • All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.


Students to be tested3

Students to be Tested

English Language Learners (ELLs)

  • If an ELL has been receiving services in an English for Speakers of Other Languages (ESOL) program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration.

  • Exempt ELLs must participate in the English proficiency assessment or they will be counted as “not assessed” and this will impact the participation rate calculation.


Students to be tested4

Students to be Tested

Students With Disabilities

  • All students with disabilities participate in the statewide assessment program by taking one of the following:

    • FCAT/FCAT 2.0 without accommodations,

    • FCAT/FCAT 2.0 with accommodations, or

    • Florida Alternate Assessment.

  • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

  • See Appendix A of the Writing or RMS manual for information regarding accommodations.


Test materials fcat writing

Test Materials – FCAT Writing

  • Writing Folders

    • Grade 4

    • Grade 8

    • Grade 10

  • Planning Sheets


Elementary school test materials rms

Elementary SchoolTest Materials - RMS


Middle school test materials rms

Middle SchoolTest Materials - RMS


High school test materials rms

High School Test Materials - RMS


Spring 2012 fcat training

Materials Allowed During Testing


Pre identified student labels

Pre-identified StudentLabels

  • School personnel must adhere to the following policies as they prepare student materials:

    • Only the school assessment coordinator and school personnel designated by the building/site administrator may open the shrink-wrapped packages and affix labels. Secure books must not be opened.

    • Do not use student labels from previous administrations.

    • Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.

    • All secure materials must be returned to locked storage and remain there until testing.


Pre identified student labels fcat writing

Pre-identified StudentLabels – FCAT Writing

  • Verify that the student is still enrolled and will be tested.

  • Verify the information on the PreID Roster against the school’s student information database.

  • For FCAT Writing - FIVE elements MUST be correct on a student PreID label:

    • Student name

    • Student ID number

    • District number

    • School number

    • Grade Level


Pre identified student labels rms

Pre-identified StudentLabels -RMS

  • For FCAT RMS - FOUR elements MUST be correct on a student PreID label:

    • Student name

    • Student ID number

    • District number

    • School number

  • If ANY of this information is incorrect, mark thru the label and return the label to Evaluation Services in District Coordinator’s box.

  • If any other preidentified information (e.g., grade level) is incorrect, use the label.


Pre identified student labels1

Pre-identified StudentLabels

  • Affix the label in the box in the lower left corner of the student grid sheet.

  • Do not remove labels once they have been affixed.

  • Do not place a label over another label.


Pre id labels fcat writing

Pre-ID Labels FCAT Writing

  • If the student name, student ID number, district number, school number, or grade level is INCORRECT on a USED Writing folder, the student must, under the supervision of the test administrator, transfer his or her exact response into a replacement answer document.

  • The student grid sheet of the replacement folder MUST be gridded.

  • Grid the DNS bubble on the folder with the incorrect label affixed and set it aside to be returned to the school assessment coordinator with all other NOT TO BE SCORED materials.


Pre identified student labels rms1

Pre-identified StudentLabels - RMS

  • If the student name, student ID number, district number, OR school number is INCORRECT on a USED RMS answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document.

  • Ensure the replacement document has the same form code if the replacement is one of the following:

    • Grade 3 Reading Test and Answer Book

    • Grade 3 Mathematics Test and Answer Book

    • Grade 4 Reading Test and Answer Book

    • Grade 4 Mathematics Test and Answer Book

    • Grade 5 Mathematics Test and Answer Book


Pre identified student labels rms2

Pre-identified Student Labels - RMS

  • The test administrator must grid ALL DNS bubbles on the answer document that contains the incorrect label and return it with all other NOT TO BE SCORED materials.

  • The test administrator must then grid the correct student information on the replacement document.

  • If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner.

  • Do not use a preidentified document for any student other than the student for whom it is preidentified.


Security numbers

Security Numbers

  • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books).

  • Written documentation of the number ranges must be maintained at all times during distribution and return of materials.

    • Pre-populated Administration Record/Security Checklists are provided with lists of security numbers for all secure documents assigned to each school

    • A blank copy of the checklist is provided in Appendix C of the manuals


Security numbers1

Security Numbers

  • As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers.

  • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

  • Security numbers of secure materials not already listed on the checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.


Pre populated security checklist

Pre-populated SecurityChecklist

  • In Pearson Access:

  • Test Setup > Order Additional Materials and Tracking > Reports

  • Select “Security Checklist Detail” from the drop-down list


Test invalidation

Test Invalidation

  • A test MUST be invalidated if either of the following circumstances occurs:

    • A student has an electronic device during testing.

    • A student is cheating during testing.

  • A test MAY be invalidated if one of the following circumstances occurs:

    • A student becomes ill and is unable to finish.

    • A student is not allowed the correct amount of time.

    • A error occurs in the administration of an accommodation.

    • An error occurs in test administration or procedures.

    • A student is disruptive during testing.

    • A student works in the wrong session.


Test invalidation1

Test Invalidation

  • District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

  • When a student’s test is invalidated for any reason, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials.

  • More information about test invalidation and instructions for defective materials may be found on pages 16-17 of the Writing manual and pages 20-22 of the RMS manual.


Testing location

Testing Location

  • The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace.

  • There must be at least three feet between students.

  • Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers.

  • Students may not have access to any unauthorized aids.


Required administration information

Required AdministrationInformation

  • Test Administrators must record and maintain the following Required Administration Information:

    • Students assigned to the room

    • Attendance information

    • Test group code

    • Unique security number of secure documents assigned to each student

    • Grade level

    • Signatures of test administrator and school assessment coordinator

    • Dates for when documents are received and returned


Seating charts

Seating Charts

  • An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information:

    • the room name/number

    • student names and their location in the room during testing

    • date

    • session starting time

    • test administrator name

    • names of proctors (if applicable)

    • test group code

  • All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

  • If students move around or change seating during a test session a new seating chart must be created.


Security log

Security Log

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.


Test accommodations

Test Accommodations

  • Test Accommodations are ONLY permissible for students with

    • Current IEP

    • Current 504 plan

    • Current ESOL plan

      Only accommodations listed in Appendix A may be provided as appropriate

  • Extended time does NOT mean UNLIMITED time

  • ESE students should NOT be stopped when working diligently to complete the test (unless the school day ends)

  • ESE students MUST finish a session BEFORE moving to additional sessions

  • ESE students CANNOT return to previous sessions


Test administrator before testing

Test Administrator before testing

  • Assemble Materials

    • Test Administration Manual is needed on the day of testing to read scripts to students, to ensure accurate timing for test sessions, and as a reference to avoid testing irregularities.

    • Test Group Codes will be provided by your School Assessment Coordinator; a unique code must be provided to students for each session, as indicated in the scripts.

    • Test Administrator Checklist (located in Appendix C)


Test administrator before testing1

Test Administrator before testing

  • Assemble Materials (cont’d)

    • Signs (located in Appendix C)

      • Do Not Disturb (posted on entrances to the testing room)

      • Session (displayed for students)

      • Electronic Devices (displayed for students)

    • Security Log (located in Appendix C)

    • Seating Chart for each test session

    • Record of Required Administration Information

    • Pencils for students, if needed

    • Watch or Clock to keep accurate time during testing


Test administrator before testing2

Test Administrator before testing

  • Assemble Materials (cont’d)

    • Cover sheets (located in Appendix C) to separate test materials

    • Calculators for Grades 7, 8, and Retake Mathematics, as well as Grade 8 Science

    • Test Materials will be distributed on the day of testing


Test administrator before testing3

Test Administratorbefore testing

Special Documents

Ensure that the correct procedures are followed for administering tests to students using special documents.

Student responses must be recorded properly in all special documents before they are submitted for scoring.

Refer to the Special Document sections of the appropriate test manual to ensure the correct treatment of these materials.

78


Test administrator before testing4

Test Administrator before testing

ALL TESTING PERSONEL MUST:

  • Sign and return an FCAT/FCAT 2.0 Security Agreement, which indicates that the test administrator:

    • Has received training

    • Has read the Test Security Statute and State Board Rule

    • Has read all applicable portions of the Test Administration Manual

    • Understands and agrees to adhere to all test security and administration policies and procedures

      TESTING ADMINISTRATOR’S, IN ADDITON MUST

  • Sign and return a Test Administrator Prohibited Activities Form (certification numbers must be recorded on this form)


Test administrator before testing5

Test Administrator before testing

  • Communicate Testing Policies to Parents and Students

    • Electronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

    • Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test.

    • Student Pledge—Students will be asked to sign a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.


Test administrator during testing

Test Administratorduring testing

  • Ensure that you have a Security Log, a seating chart, and a form to collect required administration information for your room. Maintain these documents during testing.

  • Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.

  • Keep accurate time for each test session and display times for students. Incorrect timing may result in classroom invalidations.


Test administrator during testing1

Test Administratorduring testing

  • Supervise test administration and ensure the following:

    • Students are using only No. 2 pencils

    • Students do not have books, notes, scratch paper, or electronic devices of any kind (except approved four-function calculators, if applicable) during testing, even if they do not use them

    • Students have signed the student pledge

    • Students do not talk or make any disturbance

    • Students are working independently

    • Students are working in the correct session and recording their answers in the appropriate area


Test administrator during testing2

Test Administratorduring testing

  • It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.

  • While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

  • If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. For writing, do not collect test materials prior to the end of the 45 minute session.

  • Test materials may not be returned to students once the materials have been collected.


Test administrator after testing

Test Administratorafter testing

  • Make sure that each student returns his or her Writing Folder and Planning Sheet, and indicate on your record of required administration information that each folder is returned.

  • Make sure that each student returns his or her test and answer book, and indicate on your record of required administration information that each book is returned.

  • Report any missing test materials and/or test security irregularities to your school assessment coordinator immediately.


Test administrator after testing1

Test Administratorafter testing

  • Ensure that the box in the top left corner of the student grid sheet has been completed by each student and that the gridded or preidentified information is accurate and complete.

  • Return all materials to your school assessment coordinator, as described on pages 41-42 of the Writing manual or pages 236-237 of the RMS manual.


Session 3

SESSION 3

Special DocumentsTest Administrators

School Test Coordinators


Lp and br record student responses for writing

LP and BR Record Student Responses for Writing

  • Students using large print materials will record their responses directly in the large print Writing folders.

    • If a student provides verbal or signed responses, the test administrator MUST record the student’s responses directly in the large print Writing folder.

    • Do not use a regular print folder.

  • Students who use braille materials will record their responses on braille paper.

    • Contractor will transcribe the student’s response from the braille paper into the regular print Writing folder.

    • If a student provides a verbal or signed response, the test administrator MUST record the student’s response in the regular print Writing folder.


Lp br and oipp record student responses for rms

LP, BR, and OIPPRecord Student Responses for RMS

  • Students using large print materials will record their responses directly in the large print test and answer book.

    • If a student provides verbal or signed responses, the test administrator will record the student’s responses in the regular print answer document.

  • Students who use braille materials will record their responses on braille paper.

    • Contractor will transcribe the student’s responses from the braille paper into the regular print answer book, answer folder, or test and answer book.

    • If a student provides verbal or signed responses, the test administrator MUST record the student’s responses in the regular print document.

  • Students who use OIPP materials will record their responses in the OIPP test and answer book.

    • School/district staff MUST transcribe the student’s responses from the OIPP book into the regular print answer book, answer folder, or test and answer book.


Session 4

SESSION 4

  • School Test Coordinators


School coordinator before testing

School Coordinatorbefore testing

  • Receive Materials/Maintain Security

    • FCAT Writing – Box contents listed on pages 43-44.

    • FCAT RMS - Box contents listed on pages 238-239.

    • Keep materials secure at all times.

    • No more than three individuals may have access to the locked storage area.

    • Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing

    • Save the original boxes for returning special document materials.

    • Ensure that an adequate supply of working calculators are available prior to the beginning of test administration.

    • If you need additional materials or if you have questions, contact your district assessment coordinator.


Escambia writes

Escambia writes

  • Elementary Schools – Grades 2, 3,and 5

    • Escambia Writes will be administered on May 8-9, 2012

    • Subject Area Contact: Brian Spivey, Language Arts, PH: 469-5409

  • Middle and High Schools – Grades 6, 7, & 9

    • Escambia Writes will be administered on the same schedule as FCAT Writing

    • Subject Area Contact: Brian Spivey, Language Arts, Ph: 469-5409

    • Test will be essay only

    • Materials will be passed out AND returned at same time and place as FCAT Writing

    • Place white UPS label on Escambia Writes but DO NOT SHIP-return with FCAT Writing

    • All materials will be returned in the same box in which they were delivered (save boxes)


School coordinator before testing1

School Coordinatorbefore testing

  • Train Test Administrators and Proctors

    • You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

    • Test Administrators must be certified educators.

    • Test administrators who will be administering the test to students using large print, braille, and/or one-item-per-page materials must be trained in the use of those test materials.

    • For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.


School coordinator before testing2

School Coordinatorbefore testing

  • Train Test Administrators and Proctors

    • Distribute Test Administration Manuals and instruct administrators to read all appropriate sections. Make sure they have manuals on each day of testing.

    • Ensure all test administrators maintain the following according to the requirements in the manual:

      • Records of Required Administration Information

      • Seating Charts

      • Security Logs

    • Review test security policy and procedures and collect the following:

      • Signed Security Agreements

      • Signed Test Administrator Prohibited Activities Agreement


School coordinator before testing3

School Coordinatorbefore testing

  • Prepare for Testing

    • Distribute Test Group Codes to Test Administrators

  • Assign one code to each testing room

  • The same room may be used for various subjects within a grade level without having to reassign a new test group code (if the group of students assigned to the room remains the same)

  • If a room is used for both regular administration and make-up sessions, a differenttest group code must be assigned for the make-up sessions.

  • Purpose of the Test Group Code is to ensure that a distinct code is provided for each group of students tested in the same setting


School coordinator before testing4

School Coordinatorbefore testing

  • Prepare for Testing

    • Assign Proctors to test sessions

      • Proctors are required for rooms where 30 or more students are tested

      • It is strongly encouraged to assign proctors to rooms where fewer than 30 students are tested

    • Provide appropriate test settings

      • Ensure visual aids are covered or removed

      • There must be at least 3 feet between students

      • Test in classrooms whenever possible

    • Make arrangements to test special program students not enrolled in your school, if any


School coordinator before testing5

School Coordinatorbefore testing

Special Documents

  • Ensure that test administrators follow the correct procedures for administering tests to students using special documents.

  • Student responses must be recorded properly in all special documents before they are submitted for scoring.

  • Refer to the Special Document sections of the appropriate manual to ensure the correct treatment of these materials.

  • A separate training document will be provided for test administrators.


School coordinator during testing

School Coordinatorduring testing

  • Supervise Test Administration

    • Provide test administrators with additional materials during testing, as necessary.

    • Monitor each testing room to ensure that test administration and test security policies and procedures are followed.

    • Be available during testing to answer questions from test administrators.

    • Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room.


School coordinator during testing1

School Coordinatorduring testing

  • Maintain Security

    • After ANY administration, initial OR make-up, materials must be returned to you immediately.

    • Materials must be placed in locked storage between test sessions.

    • Secure materials should never remain in classrooms or be taken from the school’s campus overnight.

    • Report any testing irregularities or security breaches to your District Assessment Coordinator immediately.


School coordinator after testing

School Coordinatorafter testing

  • Verify that all distributed secure materials have been returned. Notify the District Assessment Coordinator immediately if any secure materials are missing.

  • Check for and remove any stray planning sheets from the Writing Folders.

  • Check for and remove any stray reference sheets or periodic tables from the test documents (Grades 5–8 and Retake Mathematics and Grade 8 Science).


School coordinator after testing1

School Coordinatorafter testing

  • Make copies of the records of required administration information collected by test administrators and file the copies.

  • Make copies of all Security Logs and seating charts and file the copies.

  • Ensure that the DNS bubble has been properly gridded on invalidated tests and place the tests with TO BE SCORED materials.


School coordinator after testing2

School Coordinatorafter testing

  • Store any hand-held, approved four-function calculators as directed by the district assessment coordinator.

  • File the FCAT/FCAT 2.0 CBT Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

  • Copy the seating charts, required administration information, and Security Logs, file the copies on site. Return the originals in the proper (Escambia Writes, FCAT Writing or RMS) School’s Security Envelope.


School coordinator after testing3

School Coordinatorafter testing

  • Document Count Forms

    • Verify that you have included all documents from make-up sessions before you complete the forms.

    • Complete Document Count Forms by following the instructions on the form. There is only one version of the count form (includes special documents and Retakes).

    • For Grades 3–10 TO BE SCORED materials, complete a separate Document Count Form for each grade level and document type.

    • Retake TO BE SCORED materials must be sorted by document type ONLY (you may place materials for more than one grade level under one Document Count Form).


School coordinator after testing4

School Coordinatorafter testing

  • Document Count Forms

    • Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records. If you need additional count forms, contact your district assessment coordinator.

    • Place each completed form on top of the first stack of corresponding TO BE SCORED answer documents.

    • Separate Document Count Forms must be completed for any special program student documents (Home Ed, Virtual School, etc.).


School coordinator after testing5

School Coordinatorafter testing

  • Document Count Forms

    • The information on the Document Count Form will be used for scoring purposes. If information (e.g., school number) on the Document Count Form conflicts with information on a PreID label or a student grid sheet, the information on the Document Count Form will be used. Therefore, it is vital that all information on this form be accurate.

    • See pages 244-249 of the RMS manual for more detailed instructions.


Spring 2012 fcat training

Ensure that the correct district and school numbers are gridded

Grid the correct document type,

number of documents under the

form, and special document

type, if applicable


School coordinator after testing6

School Coordinatorafter testing

Paper Bands

  • Documents for each grade level and document type must be banded separately. You may use more than one paper band per grade level and document type, if necessary.

  • Follow these steps for each paper band you use:

    • In the space labeled District/School Number, write your district number and your school number OR the special program school number.

    • Count the number of TO BE SCORED answer documents that will be banded in each paper band. Write that number under Number of TO BE SCORED Documents Contained in This Paper Band.


School coordinator after testing7

School Coordinatorafter testing

Paper Bands

  • Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form.

  • Place a paper band around each stack of TO BE SCORED answer documents. The Document Count Form must be under the paper band on top of the stack labeled 1 of n.

  • Seal the paper band and be sure that it securely holds the documents. Do not use staples, paper clips, or tape.


School coordinator after testing8

School Coordinatorafter testing

Use this chart when completing Document Count Forms and Paper Bands.


School coordinator after testing fcat writes

School Coordinatorafter testing – FCAT Writes

  • Prepare the following types of boxes for return to your district assessment coordinator:

    • All TO BE SCORED Writing folders—Red-labeled boxes

    • All NOT TO BE SCORED materials—Yellow-labeled boxes

    • All large print and braille materials, if applicable—White-labeled boxes

    • District Assessment Coordinator ONLY box

  • It is your responsibility to package all materials correctly. Mispackaged materials will delay reporting of student results.

  • See pages 83–84 of the Writing manual for instructions on the packaging and return of large print and braille materials.


School coordinator after testing rms

School Coordinatorafter testing - RMS

Return Labels

PEACH LABELS

Grades 9-10 & Retake TO BE SCORED

BLUE LABELS

Grade 3 TO BE SCORED


School coordinator after testing rms1

School Coordinatorafter testing - RMS

Return Labels

YELLOW LABELS

All NOT TO BE SCORED (including special documents)

RED LABELS

Grades 4-8 TO BE SCORED


School coordinator after testing rms2

School Coordinatorafter testing - RMS

Return Labels

WHITE LABELS

Special Documents TO BE SCORED


School coordinator after testing9

School Coordinatorafter testing

  • Package Materials for Return

    • Place your school’s TO BE SCORED Writing Folders in the boxes according to the diagram on page 57 of the Writing manual.

    • Place Reading, Mathematics, and Science TO BE SCORED materials in the boxes according to the diagram on page 252 of the RMS manual.

    • You may place materials for more than one grade level in a box.


School coordinator after testing10

School Coordinatorafter testing

  • Package Materials for Return

    • Place the appropriate coloredlabel in the square on the top of each box that reads “Apply return shipping label here.”

    • Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels.

    • If you need additional return labels, contact EVALUATION SERVICES


School coordinator after testing11

School Coordinatorafter testing

  • District Assessment Coordinator ONLY Boxes

    • Place the following non-secure materials in the District Coordinator boxes:

      • USED AND UNUSED:

        • Reference Sheets/Planning Sheets/Workfolders

        • Manuals

      • UNUSED ONLY

        • Document Count Forms

        • Pre-Id Labels and Rosters

        • Paper Bands

        • Shipping Labels


School coordinator after testing12

School Coordinatorafter testing

  • School Security Envelopes

    • Place the following secure materials in the School’s Security Envelope (supplied by Evaluation Services)

      • Original records of required administration information

      • Original Security Logs

      • Original Seating Charts

      • Missing Materials/Breaches of Administration Form and Copies of any document required of Explanation

      • Copies of Document Count Form


Special documents

Special Documents

  • The test administrative manuals contain specific information and instructions regarding Special Documents (Large Print, Braille, One-Item-Per-Page). Each document type has its own section and set of instructions for Test Administrators and School Assessment Coordinators.

  • Appropriate personnel must familiarize themselves with the information in the appropriate section, including:

    • Test configurations and materials needed for testing

    • Special Scripts/Instructions for students who test using Special Documents

    • Student Responses

    • Providing Accommodations

    • Preparing Special Documents for return


Fcat writing rms return schedule

FCAT Writing & RMSReturn Schedule

  • This INCLUDES ALL Secondary Escambia Writes Materials

  • DO NOT SHIP!


Administration accommodations

Administration Accommodations

  • Appendix A of the manuals contains detailed information regarding administration accommodations for students with disabilities and English language learners.

  • All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.


Test security statue and rule

Test Security Statueand Rule

  • Appendix B of the each manual contains the following:

    • Florida Test Security Statute (1008.24)

    • Florida State Board of Education Test Security Rule (6A-10.042)

  • All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix B prior to signing a Security Agreement.


Ancillary materials

Ancillary Materials

  • Appendix C contains the following documents to be copied and used prior to, during, or after testing:

    • Test Administrator Prohibited Activities Agreement

    • FCAT/FCAT 2.0 Security Log

    • Administration Record/Security Checklist (blank)

    • Checklists

      • Test Administrator

      • School Coordinator

      • District Coordinator

    • Signs

      • Electronic Devices

      • Do Not Disturb

      • Sessions 1 and 2

    • Cover Sheets

    • Do not use the FCAT/FCAT 2.0 Administration and Security Agreement in Appendix C – the correct version will be sent with manuals and is posted on PearsonAccess


Pearsonaccess resources

PearsonAccessResources

  • The following materials may be found on the PearsonAccess website under the Support tab:

    • Test administration manuals

    • Forms to report missing materials and test irregularities/security breaches

    • Training materials

    • Comment forms

    • Blank Administration Record/Security Checklist

    • Security Log

    • Materials Return Lists

    • Braille Scripts


Comment forms

Comment Forms

  • After testing, test administrators, school coordinators, and district coordinators are encouraged to complete an FCAT Writing or RMS comment form located at www.PearsonAccess.com/fl under the Support tab.

  • Thank you for your valuable feedback!


Spring 2012 fcat training

DON’T FORGET

TO PICK UP

TESTING MATERIALS

TODAY!


  • Login