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Only 52 days until camp starts! - PowerPoint PPT Presentation

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Only 52 days until camp starts!. Between today and day 1 of camp ……. Day 1 must be scripted if possible All-Camp Meetings must be planned Promise store items must be purchased and updated Promise dollars must be printed All staff must be trained on camp culture

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Only 52 days until camp starts!

Between today and day 1 of camp ……

  • Day 1 must be scripted if possible

  • All-Camp Meetings must be planned

  • Promise store items must be purchased and updated

  • Promise dollars must be printed

  • All staff must be trained on camp culture

  • Culture and Behavior plans must be finalized and planned for

  • Space should be identified for all campers, staff, and Providers

  • Providers should reach out to campers in their activity

  • Alternate activity plans should be made by CLT staff

  • Daily plans must be finalized

  • Expectations must be set with Activities Teachers, Activities Specialists, and Activities Providers

  • PE equipment use and space use must be approved by District employees

  • Bus pick up and drop off plans must be created and shared

  • Lunch schedules must be created and shared

  • Training schedules need to be made

  • Training should be planned and executed during Week 0 (7/5-7/8)

  • Inventory lists must be created and delivered

  • Schedules must be created

  • Bus routes must be made

  • Student data entered

  • Site visits need to occur

  • Providers need rosters

  • Materials must be ordered

  • Staff must be trained

  • Division of Labor must be established

  • Compromises must be reached

  • Materials must be delivered to sites

  • Curriculum must be finished

  • Curriculum must be printed

  • Curriculum binders must be created

  • Activities curriculum must be written, agreed upon, and approved

  • Parent orientation must be planned

  • Staff communication must be planned

  • Communication must be normed

  • Staff must be entered into payroll

  • Clearances must be obtained

  • Technology needs must be finalized

  • Buildings must be prepped for camp


  • Preliminary teacher staff list for CLT planning purposes (please do not share outside of SDA!)

  • Additional teacher offers to be made in line with enrollment numbers

  • Camp Coordinator offers went out Monday – will be placed at sites starting next week, send Christine names of anybody that you would like to request at your site


  • We have more than 4,200 campers enrolled at this time

  • That is both EXCITING and SCARY – especially at Elementary sites

  • We are VERY proud of the recruitment and enrollment efforts of everyone in this room

  • We are also working to make sure that no sites are overfilled with more campers than they can handle

Enrollment by Site

Insert Enrollment Data


  • Field Trip & Guest Speaker Schedule for K-4 and 5-8

  • Use as working dates for planning purposes, officially they are still pending board approval June 22nd

Pre-Camp Communications

  • 5/15 Enrollment confirmation postcard

  • 6/30 Pre-camp mailer

    • We can’t wait to see you on July 11th

    • Date of scheduled parent orientation

    • Transportation info, camp site info & schedule

  • 7/8 Alert Now reminder about Day 1

  • June 4th PD

    @ Greenway

    • 8:00 – 11:30 for teachers, 8:00 – 4:00 for CLT

    • All teachers and CLT are expected to be in attendance

    • 2 hrs - Whole Group Overview

    • 1 hr – Camp Team Breakout Session led by Camp Director

    July 5th – 8th

    At Your Sites

    • All CLT members, teachers (full and half day), and Camp Coordinators will be on site all day (7:30 – 4:15) for up to 40 hrs of pre-camp work and PD

    • Activity providers welcome, not required

    • Get up to speed on curriculum, logistics, camp culture, behavior plans, rules and procedures, roles and responsibilities, attendance processes, etc.

    • Bond as a staff

    • Prep the camp site for 7/11

    • Detailed goals and to-do’s for these 4 days to be shared June 4th, plans for the week due 6/18. CLT members will lead sessions.

    General Camp Materials

    • Bulk of classroom supplies and camp site materials will be at your camp site when you arrive July 5th

    • Any special supplies/materials you anticipate needing outside of regular camp curriculum - please tell us ASAP!

    • Inventory list, procedure for unpacking and distributing materials will be shared prior to July 5th

    Books & Games!

    • On-site book fairs planned at each camp site (week #1 for middle grades sites, week #3 or 4 for elementary sites)

    • Elementary curriculum books distributed by class and grade level

    • Classroom libraries and books distributed by class and grade level

    • Detailed instructions for sorting and distributing to be shared prior to July 5th

    • Over 10,000 GAMES!!!

    Site Visits

    • Eddie is in the process of scheduling site visits to each SDA Camp Site – the process is moving slowly – our apologies

    • ID classrooms SDA will be using, see cafeteria, auditorium, gym, etc. to begin planning logistics for arrival, dismissal, ACMs, lunch, guest speakers, Promise Store/Whale Done Store etc.

    • Determine technology needs and final supplies

    • (white boards vs.

    • chalk boards,

    • pencil sharpeners,

    • etc.)

    Operations Resources

    • Best practices, resources and suggestions for:

      • Receiving materials & supplies

      • Camp site bulletin boards

      • Day #1 procedures

      • Camper attendance tracking

      • Staff attendance tracking

      • Breakfast, lunch & transitions

      • Utilizing camp coordinators

      • Promise store