THE ANNUAL CYCLE….
This presentation is the property of its rightful owner.
Sponsored Links
1 / 67

BBM PowerPoint PPT Presentation


  • 63 Views
  • Uploaded on
  • Presentation posted in: General

THE ANNUAL CYCLE…. Event frequency is indicative only The sequence of events may differ from site to site. FY11. PROJECT. POLICY & STANDARDS. BBM. PPM. RR. PPM. CMI. CMI. RR. RR. PPM (main visit). ANNUAL BUDGET. ABM.

Download Presentation

BBM

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Bbm

THE ANNUAL CYCLE….

  • Event frequency is indicative only

  • The sequence of events may differ

  • from site to site.

  • FY11

PROJECT

POLICY & STANDARDS

BBM

PPM

RR

PPM

CMI

CMI

RR

RR

PPM(main visit)

ANNUAL BUDGET

ABM

MaintenanceOperating Standards Project & Compliance Inspection

REGULAR REPORTING

= Transfer of Data

RR=Reactive Repair CMI=Premises Audit PPM=Planned Preventative Maintenance (i.e. servicing & testing)


Bbm

PROJECT

REACTIVE

REPAIRS

CMI

PPM

BUDGETS

ABM

INSPECTION

REGULAR REPORTING

BMD INTERACTIVE

DAISY WHEELS


Bbm

PROJECT

PDC MINUTE/

APPROVAL

Strategic Planning

PROJECT APPROVAL

OPERATIONAL STANDARDS PROJECT INFO PACK

BBM/ABM/CA

AMENITY UPGRADE/

CONVERSIONPROJECT INFO PACK

BBM/CA

PROJECT HANDOVER

Handover Document

BBM/ ABM/CA

Outlet Fact

File

BBM/ABM/

CA

FRA

BBM/

ABMCA

PROJECT

CONDITION INSPECTION REPORT/ FMR

BBM/ABM/CA

PROJECT BRIEF

PROJECT PRE-BRIEF

PROJECT FINAL

ACCOUNT & CLOSEDOWN

Budget Report by Outlet

BCM


Bbm

PROJECT INFORMATION PACK- OPERATIONAL STANDARDS

JDE Order List

BMD

Accom

FRS

BBM

Outlet Fact File

BBM/ABM CA

FORWARD MAINTENANCE REGISTER

BMD

  • Documents owner by BBM/ABM/CA

  • PIP issued by BMC

  • Documents assist the Project Brief to be completed by Contract Administrator and Cost Plan completed by QS.

  • All information to be updated and returned to BMCor posted on to extranet

FRA

BMD

Asbestos Report

BMD

CMI Report

CMI

FMR/MAXIMO INPUT DOC

BMD

Condition

Inspection Report

BBM

Security Checklist

BMD

Duct Clean Survey

ABM

PPM BY SITE REPORT

BMD

MINOR PROJECT BRIEF

BBM/ABM CA

License

Conditions

/Drawings

BMD

Maximo Reactive Order List

BMD

PEST REPORT

BMD

Minimum

Facilities

Standards

BMD

BLANK OUTLET FACT FORM

BMD

BOYCE DRAWING (EDA’s)

BMD


Bbm

PROJECT INFORMATION PACK- AMENITY UPGRADE/CONVERSION

Handover Document

BBM/CA

Security Checklist

BMD

Maximo Reactive Order List

BMD

Duct Clean Survey

ABM

  • Documents owner by BBM/CA

  • PIP issued by GAA

  • Documents assist the Project Brief to be completed by Contract Administrator and Cost Plan completed by QS.

  • All information to be updated and returned to GAA or posted on to extranet

Minimum

Facilities

Standards

BMD

JDE Order List

BMD

Accom

FRS

BBM

CMI Report

CMI

PROJECT MATRIX

BMD

License

Conditions/

Drawings

BMD

FRA

BMD

Outlet Fact File

BBM/CA

FORWARD MAINTENANCE REGISTER

BMD

FMR/MAXIMO INPUT DOC

BMD

MAJOR PROJECT BRIEF

BBM/CA

Asbestos

Report

BMD

Condition

Inspection Report

BBM

PEST REPORT

BMD

BLANK OUTLET FACT FORM

BMD

BOYCE DRAWING (EDA’s)

BMD

PPM BY SITE REPORT

BMD


Bbm

REACTIVE REVENUE CALLS

Minimum

Facilities

Standards

BMD

From FY11 contractor will assess call against MFS Checklist

Job Completion Certificate

Contractor

Contractor attends to site and assess H&S and actions repair

JCC Issued

H&S

Cat Assess

Or SWP

ABM

Contractor called and assess call

Contractor raises order on Maximo

MAXIMO

ORDER

ABM/BMC

Maximo generates Auto e-mail for “best value” job

Reactive

Revenue

Calls

MAXIMO

E-MAIL

ABM/BMC

Maximo generates Auto e-mail

MAXIMO

E-MAIL

ABM/BMC

A BMC approves work or e-mails Brand GAA to update CIR and aborts job.

A BMC Request to Log E-mail

BMC

ABORT

E-MAIL

ABM/BMC

Contractor attends to site and assess H&S and actions repair within parameters

JCC Issued or Follow on order reviewed by ABM if value is questioned.

H&S

Category

Assessment

ABM

Job Completion Certificate

Contractor

FOLLOW-ON

ORDER

ABM/BMC


Bbm

PLANNED PREVENTATIVE MAINTENANCE

Maximo

PMC

Maximo PPM programme for the FY

Programme Generated with Actual Dates downloaded from Maximo

A BMC Request to Log E-mail

BMC

Follow-on works Order

ABM/BMC

Check to establish if Legislation has changed

Schedules checked by ABM & BBM amended & feed back

If work approved by ABM, BMC raises order. If not approved, BMC e-mails Brand GAA to update CIR and aborts job.

PPM

Budget issued for approval by Brand and Company

Actual Dates and orders

PMC/ABM

Orders raised in Maximo

Contractor Completes Testing/Service and downloads Certificate to Maximo

Follow-on works Order

ABM/BMC

Certificates

ABM /

Contractor

Certificates

ABM /

Contractor

Certificates

ABM /

Contractor

Follow-on works assessed by ABM for value.

Works can be completed on site up to an agreed value

To ensure a clean certificate is issued.


Bbm

MaintenanceOperating Standards Project & Compliance Visit

OS PROJECT Information Pack

ABM

Document Update

OS MAINTENANCE

PROJECT BRIEF

FRA

ABM

Accom

FRS

BBM

Outlet Fact File

ABM

Contractor Pricing Document

CONDITION INSPECTION REPORT/ FMR

ABM

OS PROJECT Priced Schedule of Rates

ABM

ABM

MOS Project

&

Compliance Visit

OS Project Handover & Compliance Visit

Handover Document

ABM

Managing Quantity

Surveyor Pricing Check

ABM Compliance Visit

ABM

OS PROJECT MQS Checked Document

ABM

Maint Project

Completed inc

PPM follow on

Work

Approval

OS PROJECT Approved Document

BBM


Bbm

Fire Risk Assessment

  • Document owner by ABM

  • Input by ABM

  • New Full FRA are completed on 20% of the estate every year.

  • FRA are to be issued as part of OS PIP.

  • FRA are updated following the completion of every project.

  • ABM to type in amendments and e-mail to Fire Risk Controller

  • All FRA are saved on FRA system and e-mailed to the house by FRC.

  • FRA review date recorded against project on DES.

FRA

Click on this icon to take you to the form.

Firesafe Solutions


Bbm

Condition Inspection Report/Forward Maintenance Register

  • “LIVE DOCUMENT”

  • Document owner by ABM

  • Input by BBM/ABM/BMC/GAA

  • All non-reactive/Non-essential works to be added to FMR/Maximo Input Doc and added to Maximo.

  • All outstanding/follow-on works MUST BE transferred from this document to FMR to ensure they are captured by the budget process and the next project.

  • BMC will update following any project.

  • FMR date recorded on DES.

Condition Inspection Report/FMR

Click on this icon to take you to the form.

ABM


Bbm

Area Building Manager Compliance Visit

ABM

Compliance Visit

Click on this icon to take you to the checklist.

ABM

  • Document owned by ABM

  • Input by ABM

  • The ABM Compliance Checklist allows the ABM to confirm that PPM & Statutory works are complete and satisfactory.

  • All Statutory Checklists to be down loaded on to the BMD Data Warehouse Outlet File.


Bbm

OS Project Brief

OS Project Brief Information Pack

Click on this icon to take you to a report.

ABM

  • Document owned by ABM

  • Input by ABM/Contract Administrator

  • The document contains a Contractor schedule of rates and allows works to be coded to a Project Expenditure Summary.

  • The document also contains a Expenditure Request Form & a Matrix.

  • The document provides the basis for Project Costing & Approval.

  • All completed briefs to be down loaded onto the Extranet

  • Brief date/approval recorded against project on DES.


Bbm

OS Project Pricing

  • Document owned by ABM

  • Input by Contract Administrator

  • The document contains a Contractor schedule of rates and allows works to be coded to a Project Expenditure Summary.

  • The Contractor must complete and return the document to the Managing QS within 14 days.

  • The document also contains a Expenditure Request Form, a Matrix and a reference sheet for the Health and Safety Plan.

  • The document provides the basis for Project Approval.

  • All completed briefs to be down loaded onto the Extranet

OS Project Pricing Schedule of Rate

Click on this icon to take you to a report.

ABM


Bbm

OS Project QS Check

OS Project MQS Checked Document

Click on this icon to take you to a report.

ABM

  • Document owned by ABM

  • The MQS checks the priced document for rates, rouge items, & % adjustments.

  • The document is emailed to the ABM who checks the brief.

  • The document contains a Contractor schedule of rates and allows works to be coded to a Project Expenditure Summary.

  • The checked document is to be forwarded by ABM to the Channel aligned BCC.

  • All completed briefs to be down loaded onto the Extranet and recorded on DES.


Bbm

OS Project Approval

  • Document owned by BBM

  • The checked document should then be forwarded by the BCC to the BBM.

  • The BBM will then seek approval for the Maintenance Project dependant of value.

  • ROD < £30k, CPE > £30k, PDC > £100k

  • All Approved Project Cost Summaries to be down loaded onto the Extranet and recorded on DES.

  • BCC issues approved PCS to BBM/ABM/QS/Contractor.

  • Maintenance Cost Manager, on a period basis, confirms ROD approvals to the Channel Exec and seeks approval for projects above threshold.

  • The MCM will report on overall Project Budget spend to date.

  • QS issues approved orders to suppliers and send matrix to ABM to arrange HoB signature, before budget is loaded and project started.

OS Project Approved Document

Click on this icon to take you to a report.

BBM


Bbm

Outlet Fact File

Outlet Fact File

Doc Ref: P07

Click on this icon to take you to a report.

ABM

  • Document owned by ABM

  • Issued in PIP.

  • Data Collection by ABM/BBM/CA

  • Input by ABM/GAA/BMC

  • A capture of site specific data on an outlet following the completion of a OS, Amenity, Conversion or Acquisition Project.

  • All completed reports to be updated on the MFS Property Data collection siteby GAA/BMC

  • Updated OFF recorded against project on DES.

  • All Exception Reports depend on good data.


Bbm

Maintenance Project Completed inc PPM Follow-on Work

  • Document owned by ABM

  • All PPM inspections are completed prior to the Maintenance Project taking place.

  • All Follow-on works identified on the various PPM inspections to be completed on the Maintenance Project unless deemed urgent.

  • All works to be checked for statutory compliance on the Handover of the Project by the ABM as part of the compliance visit.


Bbm

BUDGET

Schedules checked by ABM & BBM amended and fed back.

Budget issued for approval by Brand & Company

PPM

Check to see if legislation has changed

Current PPM schedules downloaded from Maximo

ANNUAL BUDGET

PPM report by order, site and brand

PPM team

Budget Report by Outlet

Budget Report by Outlet

BCM


Bbm

PREMISES AUDIT (CMI)

Green items issued to Brand GAA for input on to the Condition Inspection Report

Essential BRAG rated items

Identified on CMI Report

Monthly CMI Report

CMI

CMI Report

CMI

CMI

Monthly CMI Report issued to BMC

To audit that Black and Red items have

Been actioned

Print off of Black, Red & Amber items.LHM to make immediate reactive callouts made

Monthly CMI Report

CMI

CMI Print off

Black Red Amber Items

CMI

Job Completion Certificate

Contractor

Where there are a

large number of

works, the ABM will

review for value


Bbm

DATA STORAGE

Outlet

Project A

Project B

Outlet Fact

File

Drawings

Condition

Report

Drawings

Data is to be filed

and recorded via the

BUN number / Outlet name and reference number on to the BMD Data Warehouse and the Extranet.

Minimum

Facilities

Standards

Checklist

Photos

Photos

ABM

Statutory

Checklist

Brief

Brief

Planning Approv

Planning Approv

Certificate

Of Inspection

Certificate

Of Inspection

Click for Files

Bldg Regs

Bldg Regs


Bbm

FRANCHISE, ESTATES AND NTP

Franchise Change of ownership

Data Collection

Franchise, Estates

And NTP

Project Approval

ABM Statutory Inspection

Reactive Repair

PPM


Bbm

Amenity UpgradeProject Brief

AMENITY UPGRADE PROJECT BRIEF

Doc. Ref: P01

Click on this icon to take you to the form

BBM/CA

  • Document owner by BBM/BM

  • Input by BBM/Contract Administrator/QS/Designer/GAA

  • Document consists of Project Brief to be completed by Contract Administrator and Cost Plan completed by QS.

  • All Project Briefs to be down loaded to Outlet File on the Extranet and recorded on DES.

AMENITY UPGRADE PROJECT COST PLAN

Doc. Ref: P02

Click on this icon to take you to the form

BBM/CA


Bbm

Minimum Facilities Standards Checklist

Minimum Facilities Standards Checklist

Doc Ref: P04

Click on this icon to take you to the form.

BBM/ABM/CA

  • Document owner by BBM/ABM/CA

  • Input by BMD

  • This is an aide memoir checklist.

  • All projects must ensure that all items on this list are repaired/replaced and brought up to standard on completion of any project.


Bbm

Project Approval

PDC Minute/Approval

Doc Ref: P05

Click on this icon to take you to the form.

Strategic Planning

  • Document owner by PDC

  • Input by Strategic Planning/BCM

  • All PDC Minutes and approvals to be down loaded to Outlet File on the Extranet and approval date recorded on DES.

  • Matrix signed by Head of Building Development before budget is leaded and project started and recorded on DES.


Bbm

Amenity UpgradeProject Handover Document

Amenity Upgrade Project Handover Document

Doc Ref: P06

Click on this icon to take you to the form.

BBM/CA

  • Document owner by BBM/CA

  • Input by BBM/Contract Administrator/GAA

  • All Amenity Upgrdade Projects to have a Handover Document which must be down loaded to Outlet File on the Extranet and recorded on DES.


Bbm

Asbestos Report

Asbestos Report

Doc Ref: P09

Click on this icon to take you to a report.

BBM/ABM

  • Document owned by BBM/ABM

  • Input by GAA Asbestos

  • Forms part of the PIP.

  • A summary of asbestos on any given site and risk category

  • All completed reports to be held on Asbestos Database and used on every project to identify risks


Bbm

Fire Risk Assessment

  • Document owner by BBM/CA

  • Input by BBM/Contract Administrator /GAA

  • FRA are completed on 20% of the estate every year.

  • FRA are to be issued as part of PIP.

  • FRA are updated following the completion of every project.

  • FRA will be checked and updated at the ABM Compliance Visit

  • Contract Administrator/GAA to type in amendments and e-mail to FR Controller

  • All FRA are saved on FRA system and e-mailed to the house by FRC.

  • FRA review date to be recorded on DES.

FRA

Doc Ref: P08

Click on this icon to take you to the form.

Firesafe Solutions


Bbm

Condition Inspection Report/Forward Maintenance Register

  • “LIVE DOCUMENT”

  • Document owner by BBM

  • Input by BBM/CA/GAA

  • The CIR is to held at the individual Outlet File on this database.

  • All non-reactive/Non-essential works to be added to FMR/Maximo Input Doc and added to Maximo.

  • All outstanding/follow-on works MUST BE transferred from this document to FMR to ensure they are captured by the budget process and the next project.

  • GAAwill update following project.

  • FMR date recorded on DES.

Condition Inspection Report/FMR

Doc Ref: P10

Click on this icon to take you to the form.

BBM


Bbm

BSD Invoice Approval Process

Invoice received by Property Accounts & logged on Invoice Report

Start point

Invoice Report Issued to all owners for approval

Supplier paid within MAB terms of agreement

Sample Invoice Report.pdf

Generator

INVOICE APPROVAL

QS Approval form signed by BCM and QS invoice attached (no payment unless attached

Invoice report returned to Property Accounts in writing to process as appropriate

QS fees submitted to Building Cost Manager (BCM) for approval. QS raises invoice

QS FEE Approval Form.xls

BCM


Bbm

BSD Standard Procedure for Tendering Building Works

Legal & Commercial Sign Off

Commercial / HoD’s

Tender Strategy Doc

Dir of BS/ Dir of CP

Building Services Dept Tender Strategy

Start point

Legal & Commercial Sign Off

Tender Selection

Contract Award

Commercial / HoD’s

Tender Selection Criteria

BBM/ABM

TENDERING

Contract Award

Post Tender Negotiations

Tender Process

Tender Process Criteria

BBM/ABM

Post Tender Negotiations

Commercial / Cost Management

Award Criteria & Evaluation

Inviting & Receiving Tenders

Award Criteria and Evaluation

Commercial / HoD’s

Inviting & Receiving Tenders

BBM/ABM


Bbm

Specification & Buying Process

Scope produced for

Specification or Equipment

Agreement and/or

Contract in place

Scope

HoBP&S

Agreement

Comm Buyer

Tender Documents

Produced and Issued

Spec & Buying

Decision Paper to

Ops Board & APE

Tender

Comm Buyer

Paper

HoBP&S

Tender Return Analysis

And Recommendations

Decision Review

Meeting

Tender Return

Comm Buyer

Stake

Holder Mtg

HoBP&S

Comm Buyer


Bbm

Scope for Tender

SCOPE

Click on this icon to take you to the form.

Head of Building Policy&Standards

  • Document owner by Head of Building Policy & Standards

  • Scoping document that details all the information and specifications required to tender the element or equipment.

  • Passed to Commercial Buyer


Bbm

Tender Documents

Tender

Click on this icon to take you to the form.

Commercial Buyer

  • Document owner by Commercial Buyer

  • Document, letter or e-mail used to tender, prove or establish best value costs based on scope and requirements


Bbm

Tender Return Analysis

Tender Return Analysis

Click on this icon to take you to the form.

Commercial Buyer

  • Document owner by Commercial Buyer

  • Analysis and Recommendations based on cost and services return.

  • To be issued to Head of Building Policy & Standards for review


Bbm

Recommendation Review Meeting

Recommendation Review Meeting

Head of Building Policy & Standards / Commercial Buyer / Stakeholders

  • Meeting owned by Head of Building Policy & Standards and Commercial Buyer.

  • A meeting extended to key stakeholders; energy, maintenance, specification advisory team to agree recommendations and decision selection.

  • Recommendations to form basis of formal papers.


Bbm

Approval Papers

Operating Board / Asset Planning Exec

Click on this icon to take you to the form.

Head of Building Policy & Standards

  • Document owner by Head of Building Policy & Standards

  • Paper formalising reasons, specification, analysis and recommendations to adopt policy, specification, equipment or guidelines.

  • Approval sought.


Bbm

Agreement

Supply Agreement

Click on this icon to take you to the form.

Commercial Buyer / Head of Building Commercial

  • Document owner by Commercial Buyer & Head of Building Commercial

  • Supply Agreement set up to manage price, stock, supply and delivery.

  • Matrix contract to be established as appropriate.

  • All final documentation to be head by Building Supply Controller.


Bbm

Policy & Standards

FLOODS

ACCIDENTS

ENERGY

HIMO

HEALTH & SAFETY

Specification & Buying

WHITE GOODS

SECURITY

ACCOMMODATION

LICENSING


Bbm

Houses in Multiple Occupation

  • Document owner by BBM/ABM/CA

  • Input by BBM/ABM/CA/FSS

  • Following the identification of a HIMO, FSS complete a survey and issue to the BBM for review.

  • Works are approved or aborted by MD at Channel Property Exec.

  • Remedial works are completed or staff are removed.

  • A Final inspection and certificate issued to site.

  • All HiMO reports to be down loaded to Outlet File on the Extranet.

  • All HiMO sign-off certificates to be down loaded onto Extranet.

  • Wendy Wharton (OPS) notified of change and master records updated.

HIMO REPORT

Doc Ref: P11

Click on this icon to take you to the form.

Firesafe Solutions

Accomm Status Change Process

Click on this icon to take you to the form.

BBM

HIMO SITE CERTIFICATE

Doc Ref: P12

Click on this icon to take you to the form.

Firesafe Solutions


Bbm

Floods

  • Document owner by BBM/ABM/CA

  • Input by BBM/GAA/ABM/BMC/CA

  • Incidents of flooding to be recorded in the Outlet Fact File on the BMD Data Warehouse.

  • To highlight future defence mechanisms i.e. hard floor finished, flood defence.

Record of Flood concerns

Doc Ref: P13

Click on this icon to take you to the fact file.

BBM/ABM


Bbm

Incidents

  • Document owner by Operations

  • Input by Operations

  • A record of the incident reports logged against sites.

  • A Contractor inspects property issues and raises order for minor works. Works completed and final inspection completed.

  • Reporting tool

Incident Report

Doc Ref: P14

Operations


Bbm

Licensing Conditions/Drawings

  • Document owner by BBM/ABM

  • Input by BBM/ABM/Contract Administrator

  • Licensing Drawings and conditions are to be issued as part of PIP.

  • All existing licensing drawings and license conditions can be obtained via Poppelston Allen/Blake Lapthorn/Hill Brown Solicitors.

  • All amended licensing drawings to be drawn up and issued to solicitors for filling.

  • Web Addresses: https://bllxtra.bllaw.co.uk

  • http://l2v.popall.co.uk/mab/login.asp

Licensing Conditions

BBM

Licensing Drawings

BBM


Bbm

Security

  • ISSUED IN PIP

  • Document owner by HOD’s

  • Input by Supplier

  • Basic Security Standards checklist to be completed on every project.

  • Contractor/Supplier Maintains data base of information on each site.

  • A rolling 5 year programme to bring all sites up to MFS.

  • All Security reports to be down loaded to Outlet File on the Extranet.

CCTV Report

Doc Ref: P15a

Chubb

Rampart

Security Alarms

Doc Ref: P16d

Lock Up

Chubb

Security Alarms

Doc Ref: P16e

Live In

Chubb

Safes

Doc Ref: P17a

In-Safe

Basic Security Standards

Doc Ref: P18

To view security checklist, please click here

Security


Bbm

Energy

  • Document owner by Energy Management Team.

  • Input by EMT

  • Regular Energy Audits completed on sites based on unusual trends, data or energy costs.

  • Trial of Capital initiatives through out the year to drive innovation and energy costs down.

  • All Energy Audits to be down loaded to Outlet File on the Extranet.

ENERGY AUDIT

Doc Ref: P19

Click on this icon to take you to an audit.

Energy Management Team

LOW ENERGY BRAND LIGHTING

Click on this icon to take you to the list of brand lights

Energy Management Team


Bbm

Accommodation

Accommodation

Standards

Checklist

Doc Ref: P20

To be developed

BBM/ABM/CA

  • Document owner by BBM/ABM/CA

  • Input by BBM/ABM/GAA/BMC

  • Accommodation standards to be checked at every project and annual Statutory Inspection.

  • Rolling Programme to bring accommodation up to MAB standard and maintain it.

  • All Accommodation ratings to noted on Outlet Fact File:

  • RED – High Risk; AMBER – Medium Risk; GREEN – Low Risk

  • Managers Accommodation form uploaded to outlet on Extranet.


Bbm

Health and Safety

  • Document owner by BBM/ABM/CA

  • Input by BBM/ABM/GAA

  • A Web Link direct link to the H&S Operations manual and SWP form

  • All SWP to be held on H&S Web site.

  • Web Address: www.mabcdm.co.uk

  • H&S sign off date recorded on DES.

Health & Safety

Web page

BBM/ABM


Bbm

Job Completion Certificate

JCC

Doc Ref: P23

Click on this icon to take you to a JCC.

Contractor

  • Document owned by Contractor

  • Input by Contractor

  • JCC copy to be left on site

  • JCC copy only to be downloaded onto the Outlet File on the Extranet if acting as a PPM record of completion.

  • JCC copy to be held by Contractor


Bbm

Maximo PPM Master Programme

  • Document owned by PMC

  • Input by PMC

  • Database updated and held on Maximo.

  • Drives PPM Contracts and Actual Inspection dates.

Maximo PPM Master Programme

Doc Ref: P24

Click on this icon to take you to the spreadsheet

PMC


Bbm

Follow – on Works Order (Maximo)

Follow-on Works Order

PMC/BMC

  • Document owned by PMC/BMC

  • Input by PMC/BMC

  • Follow-on works order placed via Maximo


Bbm

Reactive Repair System (Maximo)

Maximo

ABM/PMC/BMC

  • Document owned by ABM/PMC/BMC

  • Input by PMC/BMC/Contractor

  • Maximo is a independent computer program and process system that places, manages and process works orders for reactive job calls.

  • It acts as a reporting tool for driving value and auditing contractors.

  • This system will remain independent and accessed via ABM/PMC/BMC


Bbm

Maximo - Email

Maximo E-mail

PMC/BMC

  • Document owned by PMC/BMC

  • Input by PMC/BMC/Contractor

  • Maximo E-mail provides instruction and order to complete or abort work

  • Maximo is a independent computer program and process system that places, manages and process works orders.

  • This system will remain independent and accessed via PMC/BMC


Bbm

Area Building Manager Compliance Visit

ABM

Compliance Visit

Doc Ref: P25

Click on this icon to take you to the checklist.

ABM

  • Document owned by ABM

  • Input by ABM

  • The ABM Compliance Checklist allows the ABM to confirm that PPM & Statutory works are complete and satisfactory.

  • All Statutory Checklists to be down loaded on to the BMD Data Warehouse Outlet File.


Bbm

Budget Report by Outlet

Budget Report by Outlet

Click on this icon to take you to the budget report.

BCM

  • Document owned by BCM

  • Input by BCM

  • A summary report of the Condition cost of all outlets, discretionary amenity maintenance and top down initiatives.

  • Used as the basis for annual budget setting.


Bbm

Premises Report (CMI)

CMI Report

Doc Ref: P20

Click on this icon to take you to a report.

CMI

  • Document owned by CMI

  • Latest report issued in PIP

  • Input by CMI

  • A regular independent statutory inspection

  • Identifies Premises Defects and Inspects Statutory Compliance

  • All Black, Red and Amber items generate a reactive call to resolve defects immediately.

  • All Green items are recorded on the Condition Inspection Report


Bbm

PPM Certificate Filing References

PPM

Certificates

STATUTORY

PPM

Certificates

ESSENTIAL

PPM

Certificates

DISCRETIONARY

PPM

Certificates

NOT YET IN PLACE – TO BE CONSIDERED


Bbm

REGULAR REPORTING

  • MFS Reporting from GCAD hierarchy

  • BMD TDI status from GCAD hierarchy

  • PPM status report from GCAD hierarchy

  • Ad-hoc Reporting from Outlet Fact File data


Bbm

Asbestos Report

Asbestos Report

Doc.Ref: P09

Click on this icon to take you to a report.

BBM/ABM

  • Document owned by BBM/ABM

  • Input by GAA Asbestos

  • Forms part of the PIP.

  • A summary of asbestos on any given site and risk category

  • All completed reports to be held on Asbestos Database and used on every project to identify risks


Bbm

Project Matrix

Matrix

Doc.Ref: P26

Click on this icon to take you to a report.

BBM/ABM/CA

  • Document owned by BBM/ABM/CA

  • Input by Contract Admin/GAA

  • The building contract by which the project will be managed.

  • The Project Matrix MUST BE signed and communicated to the contracting parties BEFORE the budget is loaded and the project begins.

  • The completed Project Matrix MUST BE posted to the specific site project file and held on the Extranet

  • Signed Matrix to be recorded on DES.


Bbm

Franchise - Change of Ownership

  • Document owner by BBM Franchise

  • Input by BBM Franchise/ABM Franchise

  • All Change of Ownership Workbooks to be down loaded to Outlet File on the 4 Projects Extranet

  • Workbook to be used on

    • Managed to Franchise Change

    • Franchise to Franchise Change

    • Franchise to Managed Changed

Change of Ownership Workbook

Doc. Ref: P27

Click on this icon to take you to the form

BBM Franchise


Bbm

BMC Request to Log E-mail

BMC Request to Log E-mail

Ref. Doc. P28

BMC

  • Document owner by BMC

  • Input by BMC

  • All outstanding non-reactive works are to be e-mailed to the Brand GAA for input onto the Condition Inspection Report.


Bbm

Low Energy Brand Lighting

  • All Bar One

  • Browns

  • Castle

  • Community & Cornerstone

  • Crown Carveries

  • Ember

  • Harvester

  • Miller & Carter

  • Nicholson's

  • O'Neill's

  • SPC

  • Toby

  • Town Pubs

  • Vintage

  • VPK

Click on Brand to open brand doc.


Bbm

JDE Orders Raised

JDE Orders Raised

Ref. Doc. P29

BCM

  • Document owner by BCM

  • Input by BCM

  • A Webi report that details the actual orders raised in JDE against an individual site.

  • Forms part of Project Information Pack


Bbm

Maximo Reactive Orders Raised

Maximo Reactive Orders Raised

Ref. Doc. P30

PMC

  • Document owner by PMC

  • Input by PMC

  • A report detailing all reactive calls to a site to assist in identifying and re-occuring problems.

  • Forms part of Project Information Pack.


Bbm

Accommodation Fire Risk Survey

Accommodation

Fire Risk

Survey

Ref. Doc. P08b

BBM

  • Document owner by BBM

  • Input by BBM/ABM/GAA/BMC

  • A survey of the MAB Fire Risk Standards that apply to the LHM and Staff Accom.

  • Forms part of Project Information Pack.

  • Must be completed a part of the brief and works identified completed as part of project via MFS.

  • Managers Accommodation form uploaded to outlet on Extranet.


Bbm

Duct Clean Survey

Duct Clean Survey

Ref. Doc. E01

ABM

  • Document owner by ABM via PPM

  • Input by PPM Contractor

  • A survey of the MAB kitchen duct highlighting defects, access panels and inadequate ducting

  • Forms part of Project Information Pack.

  • Must be reviewed as part of the brief and works identified completed as part of project via MFS.


Bbm

White Goods

  • Document owner by Head of Building Policy & Standards

  • Change only by HoBP&S

  • All white goods can only be ordered by Building Services Department – Project or Reactive Replacement

  • No Operations led repairs or replacement can be instigated. All issues MUST BE directed via the Building Services Department for budget and audit purposes.

  • Agreed Operating Board 29 June 2010 -White Goods Policy – Tumble Dryers

White Goods List

Click to Approved Specifications

P&S


Bbm

Tumble Dryers

Washing Machines

Kitchen Resin Floors

Toilet Resin Floors

Customer Toilet Wash-hand taps

Approved Specifications(click to follow link)


  • Login