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Collection-Level Description and Cross-Domain Partnerships Bridget Robinson and Ann Chapman Collection Description Focus. UKOLN is supported by:. www.ukoln.ac.uk. A centre of expertise in digital information management. Introduction to Collections & Collection-Level Description.

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  1. Collection-Level Description and Cross-Domain Partnerships Bridget Robinson and Ann Chapman Collection Description Focus UKOLN is supported by: www.ukoln.ac.uk A centre of expertise in digital information management

  2. Introduction to Collections & Collection-Level Description • Collection Description Focus • What is a collection • What is collection-level description • Why collection-level description • Who is using collection-level description

  3. Collection Description Focus • Developing consensus • Gathering information • Building a community • Facilitating dialogue • CD Schema Forum • Disseminating good practice • Organising events • workshops, briefing days • Giving presentations • Publishing articles and papers • Developing training resources • recommendations, guidelines, Online Tutorial

  4. Collection Description Focus • Supporting implementers • point of contact, advice • support for CLD in programmes • Research Support Libraries Programme • JISC programmes for building the IE • JISC Learning & Teaching (5/99) programme • NOF-Digitise • Resource regional cross-domain research projects

  5. Collection Description Focus • Supporting Strategic Initiatives • Cross-Domain • NOF Digitise • Culture Online • Museums • Renaissance in the Regions • Regional Agencies • Libraries • Peoples Network - connectivity • Full Disclosure • Archives • Archives Hub, Access to Archives AIM25 etc

  6. What is a collection? • Collection • “an aggregation of items” • Aggregations of, e.g. • natural objects: fossils, mineral samples… • created objects: artefacts, documents, records… • digital resources: documents, images, multimedia objects, data, software… • digital surrogates of physical objects: documents, images… • metadata: catalogue records, item descriptions, collection-level descriptions

  7. Collection ofmetadata records Collection of physicalobjects Collection of books Collection of digitalitems Database of CLDs CLDs provide high-level “map” of landscape for user, researcher, visitor….

  8. Why Collection Description? • Enables collections to be described, searched and retrieved across domains and thus transcends the boundaries of domain-specific cataloguing formats and standards Dr Clive Field

  9. Bringing it together • SCONE – Scottish Collections Network • Rascal- Research and Special Collections Available Online (Northern Ireland) • Crossroads - collections related to thepotteries industry in north Staffordshire • Cornucopia – UK database of museum collection-level descriptions – (to be extended to add archives and special library collections) • FiiL – Find it in London

  10. The Users • The School Project • The Romans • Personal Interest • Grandfather worked for Stothert & Pitt • Research • Medicinal effects of spa waters at Bath

  11. User wants to know… • Which collections are relevant to them? • subject/coverage of items? • type? • legal status? • conditions of access/use? • etc • What services make those collections available? • location? • access? • etc

  12. Describing collections • Schema • Structured way of holding data • MARC, ISAD(G) and EAD, Spectrum • Data • Consistent details collected and held • Indexing supports searching • Different views for different users • Record exchange, interoperability

  13. Collection description schema • Descriptive elements • Title, description(s), collection type & strength, dates of acquisition & content • Access points • Concepts, items, names, places, dates • Related resources • Sub and Super-collections, catalogues, associated collections

  14. Collection description schema • Access to the collection (public view) • Who & when, restrictions, study facilities, educational visits, disabled access • Administration (some not public view) • Still collecting? Purchase/donation? • Preservation, documentation • Legal status, owner, collector, administrator

  15. Collection description views • Schools • Minimal data, description A, visits and educational materials • Researcher • Most data, description B, study access • Administrator • All data, ability to edit records

  16. Collections related to Bath • 15 Museums • at least 2 have library collections • 1 Art gallery • 5 Libraries • 1 public, 3 academic, 1 private • 2+ Archives • 1 public records office, university archive, others? • Some collections contain sub-collections

  17. A database for Bath • c. 23 collection records • archives, libraries, museums, art galleries • varying access conditions • c. 63 sub-collection records • more detail about scope and contents • Listings elsewhere • Cornucopia lists 18 collections • Visit Bath website lists 14 collections • Overlap • 12 listed on both resources • 5 or more not listed on either

  18. School Projects • The Romans • Roman Baths • Bath Royal Scientific & Literary Institution • The Victorians • Museum of Costume • Museum of Bath at Work • Bath Postal Museum

  19. Stothert & Pitt of Bath • Museum of Bath at Work • Bristol Industrial Museum and perhaps …. • Bath Record Office • Surveys & leases, Rentals & rates • Bath Public Library

  20. Bath Spa waters • Roman Baths • Bath Record Office • Bath District Health Authority • Bath Royal Literary & Scientific Institution • Social history, library • Bath Public Library

  21. Who’s using Collection Description? • AIM25 • Archives Hub • Cecilia • Collections Navigator – NHM • Cornucopia • Crossroads

  22. Who’s using Collection Description? • EnrichUK.net: • ITAM: MIMAS Collection Description • Reveal • The Science & Culture website • SCONE

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