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Purchasing processes PO for payment - PowerPoint PPT Presentation


Old Travel Advance / Reimbursement Process. User enters Requisition for travel advance. Purchasing processes PO for payment. AP Office manually enters voucher from PO to pay travel advance. Supervisor approves Requisition. Purchasing turns Req into PO. Approver reviews &

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Purchasing processes PO for payment

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Slide1 l.jpg

Old Travel Advance / Reimbursement Process

User enters

Requisition for travel advance

Purchasing

processes PO for payment

AP Office manually enters voucher from PO to pay travel advance

Supervisor

approves

Requisition

Purchasing

turns Req

into PO

Approver

reviews &

sends TER to

Budget Office

Traveler

sends TER

to Approver

Traveler

completes

paper TER

Traveler

incurs

expenses

Check created &

sent to Traveler with paper TER

Budget Office

reviews &

addresses

policy issues

with Approver

Budget Office sends TER to AP Office

for payment

AP Office manually enters voucher from TER to pay Traveler

AP Office clears

travel advance

based upon

TER

Travel Advance process

Traveler receives

check

AP Office files

TER

Reimbursement process


New cash advance travel entertainment reimbursement process l.jpg

New Cash Advance / Travel & EntertainmentReimbursement Process

Traveler e-mails &

delivers hard copy of

Expense Report

to Approver

Traveler

incurs

expenses

Traveler

completes online

Expense Report

Traveler goes

to ATM &

receives cash

using travel

card, if needed

Approver checks

for policy compliance, forwards ER to AP using e-mail; signs hardcopy of ER

AP creates

voucher using

automatic load

to financial system

Traveler

paid by check

or direct

deposit

Approver stores hardcopy

documentation in department

Budget Office monitors compliance on random basis

Cash Advance process

Reimbursement process


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