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State Fund Budgets Financial Planning & Budgets State Budget (Funds 11-xxxx) How is your initial budget determined? How is your budget modified? What happens to unspent budget at June 30? Initial Budget

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State Fund Budgets

Financial Planning & Budgets

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State Budget (Funds 11-xxxx)

  • How is your initial budget determined?

  • How is your budget modified?

  • What happens to unspent budget at June 30?

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Initial Budget

  • State Budgets allocated by Division based on previous year’s allocation plus or minus permanent changes since that time

  • Divisions handle differently from that point, but realignments between account budget pools as well as realignments between student wages and temporary wages should be made if warranted; review expenditure patterns from previous year

  • Divisions return to Financial Planning & Budgets

  • University wide budget is balanced and reconciled with the Office of State Budget & Mgt.

  • Notification sent in May or June for new year

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Budget Modifications

  • State Budgets are typically modified due to:

    • New monies or allocations received mid-year allocated by the Chancellor based on requests received by Vice Chancellor or Provost Office

    • Cuts allocated by the Chancellor

    • Budget Transfers within or between state funds

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Budget Transfers

  • Cannot move between funds with different “programs” (unless Budget Flexibility Revision)

    • A funds’ program can be determined by looking at the FOAP

    • The program is used for high level budgeting and reporting: Instruction, Summer Term, Student and Academic Services, etc.

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Within the same “program” (101, 102, 152, etc) can transfer between:



Within the same “program” can transfer between these budget pools:

201000 202000

203000 203000

204000 221000

222000 223000

230000 240000

Budget Transfers

Transfers between other accounts or programs require a Budget Flexibility transfer. See “Budget Flexibility” training materials to learn more.

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Budget Transfers transfer between:

  • Cannot move into/out of funds where we must maintain an additional degree of accountability or where we must prepare specialized reports:

    • E&T Fee supported funds

    • Carryforward funds

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Budget Transfers transfer between:

  • Other Resources:

    • See “On-Line Transfers” training materials to learn how to process a non-flexibility budget transfer

    • See “Budget Flexibility” training materials to learn about State Funds flexibility budget transfers

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Year End (June 30) transfer between:

  • UNCG may carryover a small percent of its appropriation budget

    • Chancellor’s new year initiatives and reserves that use most of these monies

    • Any excess is reverted to the State

    • Contact Provost or VC in the fall of the current year if you anticipate that a carryover will be required to the next year due to extraordinary circumstances

  • Unless approved by the Chancellor, unspent monies at on year end will not be re-budgeted in the new year