Kentucky Teacher Internship Program KTIP

1. Kentucky Teacher Internship Program (KTIP) Education Professional Standards Board Division of Professional Learning and Assessment 100 Airport Road, 3rd Floor Frankfort, KY 40601 502-564-4606 Fax 502-564-9484 Toll free 888-598-7667 www.kyepsb.net www.kyeducators.org

2. Usernames & Passwords Changes were made regarding usernames and passwords for a couple of reasons: 1. security 2. response time

3. KTIP Timelines Make sure the committees follow the guidelines for completing KTIP: ? Orientation Meeting – held prior to any formal classroom observation. ? First set of Observations – 1-60 instructional days following the Orientation Meeting. ? Second set of Observations – 61-110 instructional days following the Orientation Meeting. ? Third set of Observations – 111-140 instructional days following the Orientation Meeting.

4. KTIP Deadlines ? Full-year Interns (Aug-May) October 15th – COEs December 20th – RTTs if choose 2 payments May 1st – ? RTIYs ? all original documents for unsuccessful internships ? RTTs ? Fall Semester Interns (Aug-Dec) October 15th – COEs December 20th – ? RTIYs (if finishing) ? all original documents for unsuccessful internships ? RTTs ? Spring Semester Interns (Jan-May) February 15th – COEs May 1st – ? RTIYs (if finishing) ? all original documents for unsuccessful internships ? RTTs May 15th – Interim Report (if 1st semester)

5. Instructional Days Full year interns must complete at least 140 instructional days for the school year. Interns completing one semester only must complete at least 70 instructional days. The district coordinator will need to submit COEs electronically or in hard copy for fall interns who are unable to complete at least 70 instructional days. Those interns can begin KTIP in January.

6. Instructional Days (cont’d) Count from the first instructional day after the intern’s hire date to the end of the semester or school year in order to complete the RTIY. Instructional days may include PD days.

7. Observations from Appeals Process Committee and Observation dates on hard copy need to match the dates in IMS. Hard copies of all internship documents must be on file in the district. The intern must be given copies of all internship documents. Online RTIY is a reporting mechanism for EPSB. Handwritten RTIY puts intern on notice that his/her performance does not meet all standards. The PGP documents areas for professional growth and is verification to show that the committee has provided the intern notice of growth areas.

8. Observations from Appeals Process (cont’d) Resource teacher and intern need to maintain copies of all committee reports and other documents after each cycle. RTIY and RTT are two different documents. Both need to be signed by appropriate committee members and intern.

9. ePay Once the RTIY has been approved by EPSB, the intern will receive an email stating it has been approved. The intern will log back into IMS and under the RTIY there will be a button for ePay.

10. Resignations Military or Medical Leave – ?Internship is placed on hold and the intern can pick-up where he/she left off. ?EPSB will need a statement from the Superintendent detailing the facts surrounding the leave. For medical, need doctor’s statement. Other Reasons – ?There is a Resignation Form (add link) that will need to be completed, signed and submitted to Sharon Salsman.

11. Unsuccessful Internships For internships deemed unsuccessful, please submit on or before May 1 for spring semester and full year, and on or before December 20 for fall semester: 1. all original documents - Record of Teacher Internship Year (RTIY) - Resource Teacher Time Sheet (RTT) - Professional Growth Plan (PGP) - Intern Performance Record (IPR) 2. copy of the school calendar 3. video (regular KTIP if produced) 4. portfolio or TPA All documents must be mailed to: Education Professional Standards Board Attn: Teresa Moore 100 Airport Road, 3rd Floor Frankfort, KY 40601

12. Teacher Performance Assessment (TPA) All new interns beginning January 2008 will use TPA. TPA committee members will each use a single IPR all year long.

13. Trainings Regular KTIP and IECE are available online only at www.kyeducators.org. KTIP TPA is available face-to-face only. If trained in KTIP TPA prior to last year (Pilot), you will need to be retrained. If trained last year, training is valid. KTIP TPA training will be online in the near future.

14. KTIP TPA Face-to-Face Homework KTIP TPA Face-to-Face Training Homework is open at www.kyeducators.org. On successful completion of the homework, you will receive an email. Print the email and take to the face-to-face workshop as your entry ticket. After attending the face-to-face training, return to www.kyeducators.org and complete the post-training assessment. Print your Certificate of Completion.

15. KTIP IECE TPA IECE Workgroup Draft of KTIP IECE TPA IPR & Handbook EPSB – August 27th – Discussion Item

16. IECE COE When submitting a COE for an intern who is certified IECE but is doing KTIP in a kindergarten classroom, the district coordinator must select IECE as the internship type and use IECE forms.

17. District Coordinator/Principal Principals that also serve as DC must: 1. sign reports electronically as principal by clicking on the IMS- PR button located at the top of the screen. 2. when forms are ready to be submitted to EPSB, must click on the IMS-DC button to sign and submit.

18. Resource Teacher Time Sheet Mentoring is a degree of coaching over time. Any activity that is during school hours cannot be counted as out-of-class time. Any time the resource teacher is being paid by the district/school cannot be counted as out-of-class time. Observation is not an approvable out-of-class mentoring activity.

19. TPA Committee Survey Each committee member and intern received via email a survey regarding TPA. We hope to continue this survey in the future.

20. Certification Testing Requirements and Teachers Taking Incorrect Tests Please communicate to teachers that teacher certification requirements are subject to change. Before registering for a test or, if you must retake a test, please refer to the EPSB website at http://www.kyepsb.net/assessment/index.asp for current requirements. You may also contact Jaime Rice at 502-564-4606 or toll free at 888-598-7667. We have had several teachers who do not have contact with universities taking incorrect tests and need help with communication.

21. RT Payments – FY07 & Future KTIP will overrun the allotted funds for fiscal year 2007 and has for the last three years. KTIP risks falling short of funds in future years. There has been an increase in the number of interns and a decrease in funding from 2003 to 2007. Options on how to stay within the KTIP allotment is being considered by EPSB. Every provision possible is being made to ensure reducing RT payments is a last resort. In the event that reduction in RT payments becomes necessary, it would not be in effect until fiscal year 2008. All RTs who served on intern committees for the 2006-2007 school year received the full $1,400. EPSB plans to ensure reductions in resource teacher payments remains a last resort by continuing to seek addition funding for KTIP through the Education Cabinet, GOPM, the Legislative Agenda, and other sources of funding, such as the Federal Perkins Grant funds that are being received for FY07 and FY08. EPSB requested an additional $1.5 million in the 2006 biennial budget and was denied.

22. Open Speak Definition of Classroom Setting In regards to the 20 in-class hours spent between resource teacher and intern How can we assist you in meeting the deadlines for the RTT or RTIY? Feedback on Newsletter IMS Comments/Suggestions Implementation Guide Comments Other

23. Division of Professional Learning and Assessment Contacts Cindy Owen, Division Director Cindy.owen@ky.gov Teresa Moore, Program Manager Teresam.moore@ky.gov Programs: KTIP; KPIP; NBPTS; CEO; KyEducators;

24. Division of Professional Learning and Assessment Contacts Carol Smith, Administrative Assistant Carolj.smith@ky.gov Sharon Salsman, Program Coordinator Sharon.salsman@ky.gov Programs: KTIP; KPIP; CEO Chela Kaplan, Project Coordinator Chela.kaplan@ky.gov Programs: KyEducators; Angel

25. Division of Professional Learning and Assessment Contacts Jaime Rice, Program Consultant Jaime.rice@ky.gov Programs: Praxis; Highly Qualified; New Teacher Survey; KPIP; KEPP; Title II Sherri Henley, Program Consultant Sherri.henley@ky.gov Programs: KTIP; NBPTS; CEO; KyEducators Judy Phillips, Program Assistant Judithj.phillips@ky.gov Programs: Newsletter; KTIP; KPIP