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Administration. The thought and effort behind the action. The Company. Incorporated Bylaws Officers Annual tax report Liability Insurance Clear identification of resource ownership Good Shepherd Turkey Ranch, Inc. Reese Farm Williamson Farm. Board of Directors.

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administration

Administration

The thought and effort behind the action

the company
The Company
  • Incorporated
  • Bylaws
  • Officers
  • Annual tax report
  • Liability Insurance
  • Clear identification of resource ownership
    • Good Shepherd Turkey Ranch, Inc.
    • Reese Farm
    • Williamson Farm
board of directors
Board of Directors
  • Frank Reese, Jr., President
  • Jeff May, Vice President
  • Dave Mueller, Vice President
  • Danny Williamson, Secretary/Treasurer
monthly meetings
Monthly Meetings

Mission – everything is filtered through this lens

  • All meetings are tape recorded
  • Follow Roberts Rules of Order
agenda
Agenda
  • Previous minutes
  • Financial Report
    • Payables
    • receivables
    • checks written
    • cash flow
    • financial projection
agenda1
Agenda
  • Inventory
    • sold
    • in storage: fresh, refrigerated and frozen
    • coming in
    • sent to primary customers
    • at processing plant
    • What’s not selling
      • develop plan based on shelf life, product value
agenda2
Agenda
  • Line of Credit
    • Status
    • Payment schedule
    • Interest
  • Old Business
  • New Business
  • Agenda & officiator set for next meeting
roles danny williamson
Roles – Danny Williamson
  • HACCP
  • Labeling
  • Website
  • Orders
  • Shipping – liaison with processor on this
  • Record keeping & archives
  • Book keeping
  • Meeting notification & agenda development
  • Reception – calls go to him
roles jeff may
Roles - Jeff May
  • Liaison between GSTR and farmers
    • Meets with every farmer every 2 months
    • Helps set up farm plan
    • Manages all contracts
  • Rules & Regulations
  • Liaison with Processing
    • Negotiates terms
    • Establishes dates
roles brian anselmo
Roles – Brian Anselmo
  • Customer Relations
    • with new customers
    • When there are shortages & replacements
  • Processing
    • On-site rep
    • Product distribution & delivery
  • Liaison between GSTR hatchery & farmers
    • Hatchery record keeping
    • Learning to run hatchery
    • Delivers day-olds to farmers
roles frank reese
Roles – Frank Reese
  • Oversees entire operation
    • Mediator / Negotiator both inside and outside of GSTR
  • Genetics
    • Manages breeder flocks
    • Operates GSTR hatchery
  • Quality Control
    • Liaison with Graders and USDA
    • Decides what’s Grade A and downgrade
  • Marketing, Promotion & Sales
    • His story and his face sell the product
    • Liaison with primary customers
    • Developing new markets
production planning
Production Planning
  • 1 year in advance
  • New business:
    • Chickens: Contract + 6 months
    • Turkeys, ducks & geese: contract + 12 months
communication
Communication

Communication is imperative!

If the chain of communication is broken, quality suffers and the market it lost

financing
Financing
  • Sources of funding
    • Loans
    • Credit
    • Personal resources
    • Enterprise Income
    • Other
  • Cash flow issues
promotional expenses
Promotional Expenses
  • Free birds + overnight shipping
  • Posters
  • Apron cards
  • Promotional visits
  • Other
marketing expenses
Marketing Expenses
  • Label development
  • Label approval
  • Educating potential buyers
  • Negotiating
  • Other

USDA

pay benefits
Pay & Benefits
  • No one on the Board currently gets paid
  • All have off-farm income
    • Frank works
      • On farm: 7-8 hours/day x 7 days/week x 52
      • Off farm: 6 hours/day x 5 days/week x 52
  • Hope Board can one day be paid as consultants
farmer relations
Farmer Relations

GSTR contracts are different from industry

  • Allowed to keep other livestock and poultry
  • Allowed to sell eggs and meat beyond contract obligation (e.g. Farmers’ Market)
farmer relations1
Farmer Relations
  • Farmers own birds & buy feed
  • Farmers pay for transport to processor
    • $1500 per truck
  • Farmers get paid according to grade
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