Polishing Your CV

1. Polishing Your CV M. Patrice Eiff, MD Professor, Family Medicine Susan Hayflick, MD Professor, Molecular and Medical Genetics, Pediatrics, Neurology

2. Seminar Objectives Review the SOM CV format Discuss ways of customizing your CV for the intended purpose Discuss ways to document scholarship, teaching and service on the CV in preparation for promotion

3. SOM CV Format • Present Position And Address • Education • Professional Experience • Scholarship • Service • Teaching (OHSU Educators Portfolio)

4. II. Education • Undergraduate and Graduate • Postgraduate • Certification • Board Certification, ACLS • Licenses (more pertinent for job searches)

5. III. Professional Experience • Academic 2001-present Assistant Professor, Dept. of Molecular Molecules, OHSU • Administrative (past and present) 2001-present Medical Director, Off-campus Health Clinic 1999-2002 Clerkship Director • Hospital Privileges (job searches) 1999 - present Oregon Health & Science University

6. IV. SCHOLARSHIP • Area(s) of Research/Scholarly Interest • Grants and Contracts • Federal/Local/Foundation • Active • Completed • Pending (include score/percentile)

7. Standard Format for Grants • Important to have all the info in one place • Identify if you are PI or Co-PI • Include % effort • Include time period • Be consistent

8. Standard Format for Grants National Center for Complementary and Alternative Medicine R21AT0981930 Ectoparasites and Me Principal Investigator: David Smith, Ph.D. Co-Investigator: Paula Peoples (5% effort) Total Direct Costs: $372,910 (7/1/05 – 5/31/06)

9. Publications • Peer-reviewed • Books • Chapters • Reviews • Abstracts • Electronic Publications • Non-peer-reviewed • Other (e.g. policy/government documents)

10. Electronic Publications • Often need more explanation for reviewers to understand true nature of publication • can add annotation on CV or explain in personal statement • Is it peer-reviewed? • How does e-publication process compare to peer-review process for journals? • Include web location or link

11. Invited Lectures, Conference Presentations or Professorships This is NOT the place for abstracts presented at meetings These are presentations you have been asked to give because of your expertise • International and National • Regional and Local

12. V. SERVICE • Membership in Professional Societies • Just list them • Granting Agency Review Work • NIH Study Sections • Editorial and Journal Review Activities • List journals you review for • List Editorial Board positions separately

13. V. SERVICE • Committees • International/National • Regional • Institutional • Departmental • Community Service • e.g. volunteer at safety net clinic; science fair judge

14. V. SERVICE • Clinical Responsibilities • 3 half-days outpatient clinic, 6 weeks of ward attending/year • Service Awards (examples) • Science Mentor of the Year, AWSEM (Advocates for Women in Science, Engineering & Mathematics) • Jan 2006 Portland Monthly Magazine: Top Doctors • Rose Awards (list number received each year)

15. TEACHING OHSU Educator’s Portfolio • Purpose is to assist faculty in preparing their material for promotion and tenure • Not all sections will apply to you • Appendices are examples of ways that faculty may estimate the hours they spend in educational activities Consider it a guide to presenting your work as an educator in the most effective way

16. VI. TEACHING (OHSU Educator’s Portfolio) Overview of your Role as an Educator • Best placed in personal statement • Use Educator’s Portfolio as a guide

17. VI. TEACHING Scholarship of Teaching • Curriculum and Educational Program Development (examples) • Ectoparasites Lecture Series – Dept of Molecular Molecules • Coordinate clinical research rotation for pathology residents • Director and primary mentor for Pathology fellowship training in parasitology • Educational Publications • Educational Conference Presentations

18. VI. TEACHING Educational Activity Educator’s Portfolio Appendices don’t work for everyone • Important thing is documenting the extent of your teaching activities List student/housestaff/faculty teaching separately (examples) • 5 lectures, MM 629, Behavioral Psychoparasitology • Small group instructor, 20hrs/yr, PCM • 6 clinical topic lectures/yr, Pathology Residency Program Add to your CV every time you add a new teaching activity

19. VI. TEACHING • Effectiveness of Educational Activity • Teaching evaluations will be included with your P&T packet • Documents that compare your teaching scores compared to a larger group of faculty are the most powerful • Honors and Awards for Education • Collaborative Skills • Professional Development in Education

20. Advising or Mentoring Where does this go? • Best placed under Teaching • List who you’ve mentored or typical number of learners/yr mentored • List their accomplishments under your mentorship (e.g. publications, abstracts accepted, research awards, positions obtained)

21. And now for some sticky points…

22. Points To Consider • Do you list any personal information on your CV? (DOB, spouse/ partner, children)

23. Points To Consider How much is enough documentation? Do you list all lectures, all service?

24. Points To Consider How do you explain non-traditional or unique activities?