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Working Together for Student Retention SSAO/VPAA/CIO

Executive Trinity :. Working Together for Student Retention SSAO/VPAA/CIO. SOME UA FACTS. • Founded in 1885 as a land grant • AAU institution • 38,000+ students; 25,000+ undergrads; 7,300 freshman • Mean SAT of entering freshman: 1105

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Working Together for Student Retention SSAO/VPAA/CIO

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  1. ExecutiveTrinity: Working Together for Student Retention SSAO/VPAA/CIO

  2. SOME UA FACTS • Founded in 1885 as a land grant • AAU institution • 38,000+ students; 25,000+ undergrads; 7,300 freshman • Mean SAT of entering freshman: 1105 • 2010 academic year awarded 8,240 total degrees

  3. SOME CONTEXT Over $100 million cut in last 3 years Freshman retention rate between 78 and 80%. The UA has recently gone through a retention audit and written a retention strategic plan Three execs appointed by same administration within the last five yearsall reporting to the Provost University has a strong history of interdisciplinary, collaborative interactions

  4. GOAL OF THE PARTNERSHIP Work more efficiently and effectively on programs that impact student retention.

  5. PROJECT 1: MEGA-CLASSES Implement classes of 700-1200 students while maintaining quality of instruction and positive student experience.

  6. RETHINKING TEACHING IN THE MEGA CLASSROOM Faculty Technology Student needs/support Faculty needs/support

  7. IMPLEMENTATION Decision in May for August launch Appointment of external project manager Building a staff/faculty team Visit to Apple Delegation of responsibilities

  8. STUDENT AFFAIRS • Learning Support (supplemental instr., tutoring) • Preview Slides • Cohorts • Student input and feedback CENTENNIALHALL OFFICE OF TECHNOLOGY • Classroom technology • Podcasting • Response devices • D2L ACADEMIC AFFAIRS • Faculty selection • Funding for TA’s • Faculty training • Library support • Teaching evaluations• Course evaluation

  9. FIRST YEAR FINDINGS Overall student satisfaction: 67% Students considered classes of 50 to be “large” Overall student final grades declined slightly Teacher evaluation scores declined for some professors Students identified slides as a major source of information Mega-classes magnified issues that were common in all classes

  10. PROJECT 2: EARLY ALERT Update and refine a system that warns students, faculty and staff when milestones are not met in a specific class.

  11. STUDENT AFFAIRS • Tracking during course • Engaging students • Post-semester analysis EARLY ALERT OFFICE OF TECHNOLOGY • Dashboards • D2L integrations ACADEMIC AFFAIRS • Faculty selection • Identify triggers • Compare data

  12. PROJECT 3: CLASSROOM TECHNOLOGIES Equip our classrooms and learning spaces with modern state-of-the-art technologies. Just getting started…

  13. “Early alert has helped me to be in sync with at-risk students as well as those who just needed a reminder now and then. I definitely had more emails from students after an alert went out. Those emails ranged from simple questions to exam preparation and exam grade consequences.” Elaine Marchello -- Assistant Dean, College of Agriculture and Life Sciences

  14. EARLY ALERT FALL 2011 QUICK FACTS Participating classes: General Chemistry Intro to Biology Multiple math levels Language General Education Studentsreceived 2-4 alerts in different classes from emails to phone calls from Student Affairs Outreach Facilitators Range of Course Enrollment: from 157 to 2042 ALERTS SENT THIS SEMESTER: 2,482 TOTAL STUDENTS ALERTED: 1,944 Alerts by Academic Standing Freshmen (75%) 1,862 Sophomore (18%) 453 Junior (5%) 115 Senior (2%) 52

  15. STUDENT AFFAIRS • Engage students for input • Emergency response requirements • Classroom scheduling CLASSROOMTECHNOLOGIES OFFICE OF TECHNOLOGY • Project planning & management • Installation & support of equipment • IT fee ACADEMIC AFFAIRS • Faculty input • Instructional support experience • Classroom scheduling

  16. Project 4: HELPING STUDENTS FIND AN ACADEMIC HOME HELPING STUDENTS GRADUATE IN 4 YEARS Working with Admissions, Advisors, Faculty, and Students and using Technology to inform students Degree Search Degree Tracker

  17. STUDENT AFFAIRS • • Admissions website modified • Student input and feedback Degree Search Degree Tracker • OFFICE OF TECHNOLOGY • • Programmers • Web designers • PeopleSoft consultants • ACADEMIC AFFAIRS • Advisors involved in • development and testing • • Faculty involved in • transfer articulation • Faculty involved in • curriculum review http://degreesearch.arizona.edu http://aprr.web.arizona.edu/data/114/UGRD.USBSC.JOURBA.pdf

  18. DEGREE TRACKER

  19. DEGREE TRACKER

  20. WHAT WE LEARNED Appreciation for each other’s staff and areas A sense of urgency helps Use best practices from each culture Have the help of an external project manager

  21. WHAT WE LEARNED Working together in this way has built a broader understanding of and commitment to student retention.

  22. UNEXPECTED OUTCOMES Centennial has become a highly desirable venue for faculty Greater attention to testing, clickers, academic integrity Greater involvement of faculty in SA events Collaborative projects with senior executives are extremely valuable

  23. SUMMARY Collaboration and cooperation allows top administrators to tackle difficult problems with creative solutions and strong institutional support

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