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Planning Projects and Learning by Doing Ingrid Håstad SWECO International [email protected] www.swecogroup.com. What is a Successful Project?. How to optimize the outcome of the project/programme/process Please interrupt! I want a dialogue! Sharing of experience….

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Planning Projects and Learning by Doing Ingrid Håstad SWECO International

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Planning projects and learning by doing ingrid h stad sweco international

Planning Projects and Learning by Doing

Ingrid Håstad

SWECO International

[email protected]

www.swecogroup.com

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


What is a successful project

What is a Successful Project?

How to optimize the outcome of the project/programme/process

Please interrupt! I want a dialogue! Sharing of experience…

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Complexity of administrative levels

Complexity of Administrative Levels

Government

EU

Ministry of Finance

Ministry of Environment

Central Agencies e.g. EPA, MoH

Regional Boards

Consultants

Municipal government

NGO’s

Local administrations, e.g. health, environment

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Some problems identified

Some Problems Identified

Within all organizations:

Lack of resources, prioritization needed

Difficult to manage environmental nerds (enthusiasts!)…

Hierarchy? No personal responsibility

Fear of making decisions..

Fear of change..

Easier to focus on details than the complex issues

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Small vs large organisations

Small vs Large Organisations

Shorter decision routes in small units

Wider spectrum of competence in large organisations

Difficult to bear costs and lack of resources in small units

In large org.’s – loss of coordination and co-operation

Easier to “hide” in large org’s

Etc.

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Some problems identified1

Some Problems Identified

In the vertical context:

Roles and responsibilities unclear

Lack of understanding of the needs in other levels

All donors want to force their opinion and system onto the beneficiary....

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Some solutions to successful projects

Some Solutions to Successful Projects?

Sell the project to all relevant parties, training, awareness raising…

Assume personal responsibility, don’t hide behind the boss!

Stop protecting your “reserves”

Sometimes better to make the wrong decision than no decision at all (that is also a decision!)

Prioritize

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


More solutions for successful projects

More Solutions for Successful Projects?

Meet informally! Networking

Try role play, change roles

Take responsibility

Training and networking

Quote from the Boss: 'Teamwork is a lot of people doing what I say.'

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Some examples of projects

Some Examples of Projects

and examples of problems encountered…. and lessons learned

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Latvia regional waste mgmt plan

Latvia, Regional Waste Mgmt Plan

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Cyprus swm plan

Cyprus SWM Plan

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Iraq swm plan and hcw plan for baghdad

Iraq, SWM Plan and HCW Plan for Baghdad

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Hcw management in baghdad

HCW Management in Baghdad

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Consultancy roles

Consultancy Roles

Beneficiary/Client

Financer

Other stakeholders

Authorities

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


The project scheme phase 1

The Project SchemePhase 1

Project Award

Euphoria!

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


The project scheme phase 2

The Project SchemePhase 2

Design phase

Total confusion..

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


The project scheme phase 3

The Project SchemePhase 3

Tender opening

Catastrophe!

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


The project scheme phase 4

The Project SchemePhase 4

Construction phase

The chase of the Guilty

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


The project scheme phase 5

The Project SchemePhase 5

Final Inspections

Punishment of the Innocent

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Lessons learned

Lessons Learned

There is nothing permanent except change – Heraclitus

You are responsible for your life and actions – do not hide behind authorities or the boss

Some keys to successful projects:

Flexibility and allow adequate inception period

Modify ToR if needed - focus on the end results

More long-term assignments

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


Lessons learned1

Lessons Learned

More keys to successful projects:

Define roles and accept responsibility (ownership)

Consultant and Client partnership – Exit strategy

More focus on soft issues, rather than technical stuff!

Networking

ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA


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