2010 Annual Report Submitted by Tonya Galbraith, Town Manager Jan. 11, 2011

1. 2010 Annual Report Submitted by Tonya Galbraith, Town Manager Jan. 11, 2011

2. Accomplishments in 2010 -Administrative • Updated, along with the Department Heads and Cathy Gardner, the comprehensive 5-year Capital Project Plan. • Participated in all 2011 Steering Committee meetings. The Steering Committee’s work ended in November. • Helped coordinate two public meetings on draft zoning ordinance and comprehensive plan. • Participated in negotiations with Montessori School representatives regarding potential purchase of the school for Town Hall. • Worked with Design Team for newly constructed Town Hall. • Planned Town Hall groundbreaking event. • Facilitated implementation of new telephone system. • Worked with Redevelopment Commission on development of Tax Abatement Guidelines and update of Economic Development Plan. • Participated in stakeholder meetings on CR 600W realignment proposal. • Helped launch the first McCordsville Market. Worked closely with Market Master Brian Hurley, who is a member of the Redevelopment Commission. • Continued utilizing Facebook page and expanded email “blast” to better communications with residents. Town Hall Groundbreaking, Sept. 28, 2010 The inaugural season of the McCordsville Market began in June, 2010.

3. Administration Continued • Prepared Request for Proposal for trash services. • Prepared Request for Proposal for contract planner services. • Served as a speaker for Stanley K. Lacey Leadership Series and served as a panelist during the Indiana Association of Cities and Towns Annual Conference. • Met with high school art teachers and spoke to two high school art classes about ideas for an updated Town Seal. • Planned the electronics waste recycling event in conjunction with the Hancock County Solid Waste Management District. More than 5,000 pounds of electronics waste was collected. • Applied for and received a Federal grant to replace street signs and other signs with high reflectivity signs. • Worked with representatives of Fischer Homes on issues related to the Villages of Brookside and the homes they want to build there. • Worked with representatives of the Cook Winery on their project plans and rezoning. • Served on the Indiana Advisory Commission on Intergovernmental Relations, the IACT Legislative Committee and Administration Policy Committee. Also served on Board of the Hancock Economic Development Council, the Indiana Recycling Coalition, the Government Affairs and Policy Committee of the International City County Management Association, and served as President of the Indiana Municipal Management Association. Also served on the Indianapolis Regional Transportation Council. Hundreds of computer, televisions and other electronics were dropped off as part of the E-Waste Event.

4. Other Administrative Accomplishments staffed by Administrative Assistant Melissa Davidson • Responsible for getting banners for McCordsville Market made; • Helped with McCordsville Market Rules, vendor communication and market set-up; • Assisted with E-waste recycling event; • Assisted with Town Hall groundbreaking; • Took minutes of all committee and commission meetings, including 2011 Steering Committee. Helped with public meetings on comprehensive plan and zoning and subdivision control ordinances; • Assisted with training on the new phone system; • Attended the Frey Conference; • Made updates to the boundary maps and challenge of census addresses; • Assisted with communications between the Town and the Hancock County Building department and the Assessor’s office regarding the Town’s building permit process.

5. Special Projects & 2011 Steering CommitteeStaffed by Special Projects Coordinator Aaron Kowalski • Coordinated the 2011 Technical Steering Committee Meetings twice monthly during the entirety of 2010 in a collaborative effort to break away from Hancock County Planning and Zoning, create our own Zoning and Subdivision Control Ordinances, Comprehensive Plan, accompanying maps and associated documents. • Conducted research on State statute and best planning practice of surrounding communities regarding the creation of Town Planning Documents. • Worked in a collaborative effort to engage and educate the public in public information meetings, to introduce the public to the planning process, standards, the Town’s Zoning and Subdivision Control Ordinances, Comprehensive Plan, Maps and associated documents. This included several two public meetings. • Advocated for sustainable (land use, economic, social, and environmental) planning policies while working with Committee Members, Staff and HNTB Consultant Brooke Thomas to draft and edit our Zoning and Subdivision Control Ordinances, Comprehensive Plan as well as accompanying maps and associated documents. • Reviewed existing Land Uses and Architectural Standards imposed by other communities to provide a best practice recommendation to the Committee. • Collaborated with Town Engineer Mark Witsman and Brooke Thomas to update our Town street standards, create new street section illustrations. • Researched and drafted street tree language to allow for street tree applications in corridors to be designated in the future. • Created an Illustrated Guide to Street Trees, a prohibited species list, and a guide to invasive plants. • Spearheaded an effort to require the use of LED (Light Emitting Diode) technology for required residential and commercial streetlights, researched the benefits and return on investment and worked with a lighting manufacturer to update our town streetlight specifications to include this technology. • Collaborated with Staff, Hancock County Planning Director Mike Dale and Brooke Thomas to create Planning Process Flow Charts, Permit Applications and Checklists and edit them. • Assisted in the editing of all new planning documents. • Reviewed proposals and sat in on interviews to hire the new McCordsville Contract Planner. • Continue to work with staff through the transition process as we break away from County Planning and Zoning.

6. Special Projects cont. • Continue to research grant opportunities to determine the Towns eligibility. • Researched a grant to fund sustainable construction and design elements for the New Town Hall. Unfortunately we did not qualify for any of the grants identified. • Currently working through the application process for the Indiana Recreational Trails Program with Mark Witsman to submit to the Indiana Department of Natural Resources. We are asking for grant money to fund the completion of the McCordsville Multi-use Path from our northern border with Fishers to the McCordsville Elementary School. • Currently working on identifying potential grants to help fund the McCordsvilleMarket. • Collaborating with others on the function, layout and marketing graphics for the inaugural McCordsvilleMarket. • Completed a planting plan for the mounds surrounding the Salt Barn for Public Works. • Conducted impact studies regarding the mounds at Highland Springs and a potential widening of 600W. • Reviewed architectural drawings and gave input to P&Z regarding several proposals. • Coordinating an effort to compile an oral history of the Town of McCordsville as well as update, digitize and organize the town’s history archive. • Reviewing the Town’s Five Year Parks and Recreation Plan to determine what needs to be updated. • Professional Development • Graduated in July 2010 with a Masters Degree from Ball State University College of Architecture and Planning in Urban Design, Planning and Development. • Attended planning workshops, meeting and conventions whenever possible to stay current with best practice.

7. Public Works Department – Wastewater & Stormwater • 98.4 million gallons of wastewater treated; • Completed repairs discovered in smoke testing done in 2009; • 2,361,800 gallons of sludge hauled; • $256,000 saved on sludge disposal using Geo-Tube system; • Fine screen heater installed to prevent freezing; • Middle Fork Lift Station completed and put into operation for Hancock Regional Hospital Medical Office Building; • Carl Marlett promoted to MS4 Coordinator. Carl conducted required outreach for MS4 at McCordsville Market by handing out shopping bags filled with stormwater information; • MS4 construction audit conducted by IDEM; • Began design for Phase I of the Cindy Drive Storm Sewer Improvements; • Replaced outlet control structure on Shadow Lake in Highland Springs; • Cleaned catch basins at the Wastewater Treatment Plant; • Street sweeper logged 15.5 hours and removed 13.0 cubic yards of debris. McCordsville Market shopping bags help to fulfill MS4 outreach requirements. A rain barrel giveaway also served to help educate the public on stormwater requirements.

8. Public Works Department – Streets and Transportation • Awarded grant for $85,200 to replace street signs; • Purchased Ferris lawn mower to replace existing 9 year old Dixie Chopper; • Mill and resurface Highland Lane, Terra Lane, and McCord Street; • Completed project for asphalt patching and installing stone shoulder along CR 800 North; • Developed a list of snow removal contractors to assist in the event of a snow emergency; • Cleared brush from the right-of-way of county roads 600W, 750N, 800N and 900N; • Removed 287 signs in the Town’s right-of-way; • Restriped county road 750N and 800N; • Contracted for 5 year maintenance plan with Beam, Longest & Neff to be completed in 2011; • Purchased 200 tons of salt. • Staff members attended a safety seminar in Noblesville. Public Works Department readies for the weather.

9. Utilities Department • Participated in Frey conference for continued training; • Completed upgrade to billing software; • Updated internal documents and procedures; • Assisted in State Board of Accounts audit of the Utility Department; • Instituted processing credit card payments in-house, created procedure for the receipting and record retention of the payments; • Negotiated a lower user rate for internet payments; • Receipted 637 internet payments; • Processed 1,561 Automated Clearing House (ACH) payments; • Sewer/Stormwater billed: 15,510 postcard and 2,251 e-bills; • Stormwater billed 824 postcard and 29 e-bills; • Increased sewer/stormwater billing accounts 49, increased e-billing 21 accounts; • Mailed approximately 1,925 delinquent notices; • Completed 107 work orders for water disconnect; • Started using Doxpox website to track active bankruptcies; • Completed 62 liens and 32 lien releases; • Processed 48 approved and 32 denied new home building permits; • Participated in new phone system meeting and implementation for Utility Office; • Facilitated the installations of new desk top computers; and, • Participated in the ground breaking for New Town Hall. Kathryn Dunaway works to set up a new customer’s account.

10. Assessed Valuation & Property Tax Rate for the past 3 years • Assessed Value Property Tax Rate • 2008 = $246,976,990 .4149 • 2009 = $205,740,781 .5205 • 2010 = $201,742,445 .5492

11. Planning & Development • Farm Bureau Insurance opens; • Hancock Regional Medical Office Building opens; • Fischer Homes begins review process for homes within the Villages at Brookside; • Town of McCordsville breaks ground on new Town Hall; • Cook Winery begins process of rezoning and architectural review; • Public Works Department made the following actions: • 41 Final Occupancy Releases approved; • 84 building permits reviewed; • 34 sewer lateral inspections approved; • 640 sewer utility locates made; Public Works staff also provide assistance to the project team working on the construction of the new Town Hall. Hancock Regional Medical Office Building official opened in the Spring of 2010.

12. Average Estimated Cost of Construction (not sales price) • Bay Creek East (based on 3 Builder Information Forms) = $151,160. • Deer Crossing (based on 17 Builder Information Forms) = $143,235. • Emerald Springs (based on 12 Builder Information Forms) = $97,512. • Gateway Crossing (based on 11 Builder Information Forms) = $172,244. • Geist Woods Estates (based on 6 Builder Information Forms) = $402,820.

13. 2010 Building Permits(compared to 2009) • Bay Creek East Total in 2009 = 4 Total in 2010 = 3 • Deer Crossing Total in 2009 = 15 Total in 2010 = 17 • Emerald Springs Total in 2009 = 16 Total in 2010 = 12 • Gateway Crossing Total in 2009 = 5 Total in 2010 = 11 • Geist Woods Estates • Total in 2009 = 9 Total in 2010 = 6 • Total in 2009 = 49 Total in 2010 = 49