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FY2012 Tentative Budget Presentation Board of Education Meeting - August 1, 2011

FY2012 Tentative Budget Presentation Board of Education Meeting - August 1, 2011. Fiscal Year 2011-2012 Tentative Budget Presentation Department of Business Services Leonora Beck, Director of Business Services Joe Bascio, Director of Budget and Payroll. What is a “Fund”?.

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FY2012 Tentative Budget Presentation Board of Education Meeting - August 1, 2011

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  1. FY2012 Tentative Budget Presentation Board of Education Meeting - August 1, 2011

  2. Fiscal Year 2011-2012 Tentative Budget Presentation Department of Business Services Leonora Beck, Director of Business Services Joe Bascio, Director of Budget and Payroll

  3. What is a “Fund”? • Separate independent fiscal and accounting entity • Governed by individual laws and procedures outlined in the Illinois School Code • Segregated for the purpose of carrying on specific financial transactions • Limitations that restrict the type of financial transactions that can occur within the fund

  4. What “Funds” Are Maintained By Springfield Public Schools? • 10 Educational Fund • 20 Operations and Maintenance Fund • 30 Debt Service Fund • 40Transportation Fund • 50 Municipal Retirement/Social Security Fund • 60 Capital Projects Fund • 70 Working Cash Fund • 80 Tort Immunity Fund • 90 Fire Prevention and Safety Fund

  5. Springfield Public School’s Funds All instructional costs including teacher salaries, benefits, administrative costs, textbooks, etc. Maintenance of buildings and property, custodial salaries, utilities and supplies. 10 Education Fund Checkbook 20 Operations & Maintenance Fund Checkbook Costs of transporting students to/from schools, field trips, athletic trips, activity trips. Pays outstanding bond issues from levied taxes. 30 Debt Service Fund Checkbook 40 Transportation Fund Checkbook

  6. Springfield Public School’s Funds Employer share of IMRF, Social Security and Medicare Payments Site costs, land purchases, landscaping, parking lots, sidewalks, etc. 50 Municipal Retirement / Social Security Fund Checkbook 60 Capital Projects Fund Checkbook Costs for unemployment, worker's compensation, etc 80 Tort Immunity Fund Checkbook Costs of ensuring that all school buildings meet local, state and federal building codes. Used to loan money to other funds. By State law, loans must be repaid within one year. 70 Working Cash Fund Checkbook 90 Fire Prevention and Safety Fund Checkbook

  7. Revenue by Source THREE PRIMARY REVENUE SOURCES • Local – Generated locally • State- “Unrestricted Grants-in-Aid”- “Restricted Grants-in-Aid” • Federal - “Restricted Grants-in-Aid” Like most districts across the State, SPS receives revenues from three primary sources.

  8. Local Revenues Generally Include: • Property Taxes • Corporate Personal Property Replacement Taxes • Tuition (Adult Ed., SCOPE, Special Ed., etc.) • Food Service Sales to Students/Adults

  9. StateRevenue • Unrestricted Grants-in-Aid – Amounts received as grants which can be used without restriction • Restricted Grants-in-Aid – Amounts received as grants which must be used for a categorical or specific purpose following statute and administrative rules

  10. General State Aid • Based on average daily student attendance • FY11 ADA = 13,429 • For Fiscal Year 2012 the “foundation level” is projected to be $6,119 per ADA • Springfield Public Schools had local resources of $4,676 per ADA while the State contributed $1,443 per ADA • Includes funds derived from State Poverty Grant

  11. How Important Are Revenues From Grants? • In FY 2011, over $22.9 million received from local, state and federal grants in the Education Fund and its sub funds • Of the 2340 positions, 235 or 10% are paid from grants

  12. State Restricted Grants-in-Aid • Transportation Aid • Special Education • Reading Improvement • Early Childhood Some State revenues must be used for a specific “restricted” purpose.

  13. Federal Restricted Grants-in-Aid • Improving the Academic Achievement of the Disadvantaged- Title I • Individuals With Disabilities Education Act (IDEA) - Special Education • National School Lunch Program Some Federal revenues can only be used for a specific “restricted” purpose.

  14. EDUCATION FUND 110 • Total revenue for the regular Education Fund is $108,199,667 • Decrease of 1.91% from FY2011 • 96% proration of General State Aid • No ARRA Education Jobs Fund dollars

  15. EDUCATION FUND REVENUE SOURCES

  16. EDUCATION FUND 110 • Total Expenditures for the regular Education Fund are $120,047,139 • Represents a 5.99% increase from FY 2011 • Deficit = $11,847,472

  17. EDUCATION 110 Salaries & Benefits Salaries and Benefits $105,386,562 87.79% Staffing = FY 11 levels plus New Positions 18.0 FTE Positions transferred from Special Education ARRA funds 8.0 FTE Additional positions at CCPA 1.0 FTE IT position transferred from the Transportation Fund 0.7 FTE Administrative positions transferred from Title II Fund

  18. ED FUND EXPENDITURES Purchased Services $1,843,528 1.54% Supplies$1,380,977 1.15% Capital Outlay $463,849 .39%

  19. ED FUND EXPENDITURES Textbooks $666,700 .55% Athletics $711,227 .59% Charter School $2,751,112 2.29%

  20. ED FUND EXPENDITURES Special Ed Private Facility $3,400,000 2.83% Capital Area Career Center $733,500 .61% Apple Computer Lease $1,906,563 1.59% Contingencies $684,416 .57% Dues/Fees/Miscellaneous $118,705 .10%

  21. Operations& Maintenance • Operations & Maintenance Fund 210

  22. OPERATIONS & MAINTENANCE FUND • Total revenue for the O&M Fund is $15,084,927 • Represents 3.90% increase from FY 2011

  23. O&M FUND • Total expenditures for the O&M Fund are $14,557,656 • Represents a 1.20% increase from FY 2011 • Surplus = $527,271

  24. O&M EXPENDITURES Salaries and Benefits $8,891,830.00 61.08% Electricity/Natural Gas/Water $3,040,000.00 20.88% Building Maintenance/Repairs $135,000.00 0.93% Insurance Premiums $347,700.00 2.39% Purchased Services $216,050.00 1.48% Supplies $872,000.00 5.99% Capital Outlay $52,000.00 0.36% Buildings: Lease/Purchase $978,076.00 6.72% Contingencies $25,000.00 0.17% • $14,557,656.00 100.0%

  25. TransportationFund • Transportation Fund 410

  26. TRANSPORTATION FUND • Total revenue for the Transportation Fund is $9,196,321 • Represents 1.34% increase from FY 2011 • 74% proration of regular transportation claim

  27. TRANSPORTATION FUND REVENUE SOURCES

  28. TRANSPORTATION FUND • Total expenditures for the Transportation Fund are $10,165,828 • Represents a 1.76% decrease from FY 2011 • Deficit = $969,507

  29. TRANSPORTATION EXPENDITURES FY 2010 Transportation Fund Transportation $8,884,600.00 87.40% Gasoline $970,000.00 9.54% Salaries and Benefits $241,403.00 2.37% Purchased Services/Supplies $4,825.00 0.05% Capital Outlay $25,000.00 0.25% Contingencies $40,000.00 0.39% $10,165,828.00 100.0%

  30. TORT FUND 810 • Total revenue for the Tort Fund is $3,303,178 • Represents 30.30% decrease from FY 2011

  31. TORT FUND • Total expenditures for the Tort Fund are $3,944,675 • Represents an 1.75% decrease from FY 2011 • Deficit = $969,507

  32. TORT FUND EXPENDITURES Salaries and Benefits $2,011,225.00 50.99% Workers Compensation $1,000,000.00 25.35% Student Resource Officers $300,000.00 7.61% Unemployment Insurance $200,000.00 5.07% Insurance Premiums $190,200.00 4.82% Purchased Services $228,500.00 5.79% Supplies/Equipment $14,750.00 0.37% $3,944,675.00 100.0%

  33. BUDGET TIMELINE ADOPTION • Budget Work Session – August 3 • Public Notice Published – August 4 • Tentative Budget Display – August 5 • Public Hearing – September 6 • Budget Adoption – September 6

  34. QUESTIONS

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