managing attendance in catholic maintained schools
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Managing Attendance in Catholic Maintained Schools. Background. Policy First Issued to Schools in March 1999 for adoption by Boards of Governors Minor updating and re-issued January 2007 Covers all absence reported as sick leave any form of unauthorised leave

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background
Background
  • Policy First Issued to Schools in March 1999 for adoption by Boards of Governors
  • Minor updating and re-issued January 2007
  • Covers all absence reported as sick leave any form of unauthorised leave
  • Copies issued to all teachers and to new teachers on appointment
background1
Background
  • Direct Costs
    • Statutory Sick Pay
    • Occupational Sick Pay
    • Cost to the school
      • 3 teachers – 1st 10 Days
      • 4+ teachers – 1st 20 days
  • Indirect Costs
    • Effect on pupils’ education
    • Effect on colleagues
    • Parental concerns – lack of confidence
    • Management difficulties – sub-cover for certain subjects
    • Poor morale and Temporary staff
aims of the policy
Aims of the Policy
  • To ensure staff are treated fairly, consistently and with sensitivity during times of illness
  • To standardise absence management
  • To inform all teachers of Policy and Procedures
  • To promote and enhance an attendance culture
  • To raise awareness of CCMS Welfare Service
roles responsibilities
Roles & Responsibilities
  • CCMS
    • To advise and assist Boards of Governors and Principals in managing attendance
    • To identify trends and patterns to help inform decision making and future policy
roles responsibilities1
Roles & Responsibilities
  • Board of Governors
    • Overall responsibility to ensure effective management of the attendance of all teachers in the school
    • To ensure that the Principal applies the procedures in a fair and equitable manner
    • To review staff attendance on a termly basis
roles responsibilities2
Roles & Responsibilities
  • Principal
    • To implement the Procedure in a fair and equitable manner
    • To ensure effective communication and consultation takes place when applying the procedure
    • To ensure that due respect is given to the confidentiality of sensitive information
roles responsibilities3
Roles & Responsibilities
  • Teachers
    • To care for his/her physical capacity and mental well being
    • To familiarise themselves with the Policy and Procedures
    • To comply with the communication requirements of the Procedures
categories of absenteeism
Categories of Absenteeism
  • Short-Term
    • Frequent minor absence – one & two days
  • Persistent Intermittent
    • Regular short and / or long term absence
  • Long-Term
    • Chronic or acute illness of at least 4 weeks duration
managing attendance
Managing Attendance
  • Role of Teacher – At Start of Absence
    • If unfit, must personally or make arrangements to notify Principal / designated person asap as per local procedures or at least 1 hour before school starts
    • Give explanation of the absence
    • Give likely duration (if possible)
managing attendance1
Managing Attendance
  • Role of Teacher - Documentary Evidence
    • Up to three days – School Form SA3
    • Between 4 and 7 Days – Self Cert Form CCU67
    • Over 7 Days – Medical Certificate
    • Over 14 consecutive days – Signing off Line
    • 4 Weeks or more – 1 week’s notice to return
managing attendance2
Managing Attendance
  • Role of Teacher - On return to work
    • Contact Principal upon return – 1st day
    • Give brief explanation of the reasons
    • Attend meetings (formal / informal)
    • Undergo medical examination – if required
managing attendance3
Managing Attendance
  • Role of Principal
    • Implement Policy
    • Communicate Procedures
    • Ensure Attendance is a regular feature on Agendas – BoG, SMT, Staff Meetings
    • Maintain contact whilst teacher is on sick leave
    • Interview teachers on return to work
    • Keep records – copy medical certs and forward originals to Teachers’ Salaries Branch
    • Review all staff attendance on a regular basis
    • Convene and conduct formal consultative interviews
managing attendance4
Managing Attendance
  • Triggers
    • Consultation interviews take place if any of the following take place:
      • 8+ casual days in a rolling 12 month period
      • 3+ days x 3+ periods in a rolling 12 month period
      • 4 weeks or more continuous absence
      • 5% or more absence rates
managing attendance5
Managing Attendance
  • Formal Consultation Meeting
    • Takes place if triggers occur
      • Notify teacher in writing giving reasons, absence details & right of representation
      • Teacher given opportunity to discuss problems and offered advice and support
      • Highlight consequences of continued high levels of absence
      • Record kept and formal letter issued
managing attendance6
Managing Attendance
  • Monitoring Attendance
    • Early detection of Problems
    • Prompt resolution
    • Good management practice
    • Assists with planning
    • Management of finances
summary
Summary
  • Support and assist staff
  • Fair, consistent and sensitive treatment
  • Communication
  • Monitoring
  • Effective school management
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