1 / 20

“Everything you ever want to know about” BUDGET & FINANCE An overview of Purchasing, Accounts Payable, Travel Regul

“Everything you ever want to know about” BUDGET & FINANCE An overview of Purchasing, Accounts Payable, Travel Regulations & Web Reports. “Everything you want to know about” BUDGET & FINANCE. Purchasing Accounts Payable Travel Gaining Access to Web Reports Utilizing Web Reports.

salena
Download Presentation

“Everything you ever want to know about” BUDGET & FINANCE An overview of Purchasing, Accounts Payable, Travel Regul

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. “Everything you ever want to know about”BUDGET & FINANCEAn overview of Purchasing,Accounts Payable, Travel Regulations & Web Reports

  2. “Everything you want to know about”BUDGET & FINANCE • Purchasing • Accounts Payable • Travel • Gaining Access to Web Reports • Utilizing Web Reports

  3. PURCHASING • Purchasing policy and authority • Department’s responsibility • What is a … • Purchasing Limits/Thresholds • Types of Waivers • Purchase Requisition • Encumbrance • Purchase Order “Everything you ever want to know about Budget & Finance”

  4. PURCHASING • TCNJ’S Purchasing Policy • Purchasing Authority • Department’s responsibility “Everything you ever want to know about Budget & Finance”

  5. In Purchasing............... • What is a Purchase Requisition? • What is an encumbrance? • What is a Purchase Order? • How do I cancel a Purchase Order? “Everything you ever want to know about Budget & Finance”

  6. TCNJ’S PURCHASING LIMITS • Purchases up to $1,000 • Purchases over $1,000 up to $2,500 • Purchases over $2,500 up to $19,500 • Purchases over $19,500 • Purchases on NJ State Contracts “Everything you ever want to know about Budget & Finance”

  7. Purchases on NJ State Contracts • Division of purchase & property • www.state.nj.us/treasury/purchase/contracts.htm • State purchasing bureau has prequalified various vendors for a variety of goods and services • TCNJ purchasing thresholds do not apply to purchases made on State Contracts. “Everything you ever want to know about Budget & Finance”

  8. WAIVERS • Emergency Purchases • Sole Source Waiver • Board Waivers “Everything you ever want to know about Budget & Finance”

  9. EMERGENCY PURCHASES • Emergency purchases will be authorized when a situation affects the public health or safety but not to compensate for improper planning. • Who can authorize emergency purchases? “Everything you ever want to know about Budget & Finance”

  10. SOLE SOURCE PURCHASES • Who is considered a sole source vendor? • What is the procedure for obtaining goods or services from a sole source vendor? “Everything you ever want to know about Budget & Finance”

  11. BOARD WAIVERS • The concept of board waivers • Exceptions under NJ State contract laws • What is the procedure for obtaining a board waiver? “Everything you ever want to know about Budget & Finance”

  12. IF YOU ONLY REMEMBER ONE THING................. NEVER PLACE AN ORDER WITH A VENDOR…... • UNLESS YOU HAVE PROPER AUTHORIZATION. “Everything you ever want to know about Budget & Finance”

  13. ACCOUNTS PAYABLE • PROCESSING TIME • CHECK CYCLES • ORIGINAL INVOICE • UNDER $2,500 • OVER $2,500 • SIGNATURES • DISCOUNTS • GRANTS ENTERPRISES • SPECIAL HANDLING • NEW VENDOR W-9 • PAYMENTS TO INDIVIDUALS • STOP PAYMENTS “Everything you ever want to know about Budget & Finance”

  14. TRAVEL OVERVIEW • Authorization • Travel Request Form • T- Numbers • $ Levels of Approval • Transportation – Do’s and Don’ts • Car Rentals • Reimbursable Expenses • Questions “Everything you ever want to know about Budget & Finance”

  15. TRAVEL REGULATIONS • Authorization to Travel • Travel Request/Faculty Absence Form • Assignment of T- #’s “Everything you ever want to know about Budget & Finance”

  16. TRAVEL REGULATIONS Levels of Approval • Travel request up to $1,000 • Request between $1,000 - $2,500 • Request over $2,500 • International Travel “Everything you ever want to know about Budget & Finance”

  17. TRAVEL REGULATIONS • Transportation • Car Rental • Reimbursable Expenses • Per Diem Rates (see Travel Manual). • Required Receipts “Everything you ever want to know about Budget & Finance”

  18. Purchasing & Travel Contacts • Lloyd Ricketts, x2495 or ricketts@tcnj.edu • Matt Farr, x3073 or mfarr@tcnj.edu “Everything you ever want to know about Budget & Finance”

  19. An Overview of Financial Reports • Security • Gaining access to Web Reports • Training • Utilizing Web Reports “Everything you ever want to know about Budget & Finance”

  20. Procurement Services and Financial Reporting • Accounts Payable: Debra Watson, x2526 or watsond@tcnj.edu • Web Report Access: Tammie Brown, x2496 or browntam@tcnj.edu • Head Bookkeeper: Sandra Callahan, x3323 or callahan@tcnj.edu “Everything you ever want to know about Budget & Finance”

More Related