Validation audit program
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Validation Audit Program. Documenting the 5 Steps. Validation Audit Process. 10% of each group are selected to verify the Year-end reports On-site audit by a Safety Groups Program Consultant Evidence based audit of the 5-Step Management system Methodology includes: Documentation review

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Validation Audit Program

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Validation audit program

Validation Audit Program

Documenting the 5 Steps


Validation audit process

Validation Audit Process

  • 10% of each group are selected to verify the Year-end reports

  • On-site audit by a Safety Groups Program Consultant

  • Evidence based audit of the 5-Step Management system

    Methodology includes:

  • Documentation review

  • Interviews (management and workers)

  • Observation of the workplace


5 steps to managing health safety

5-Steps to Managing Health & Safety

Acknowledge Success

&

Make Improvements

5

1

Written

Standard

Evaluate

2

4

Communication

3

Training


Step 1 set standards pg 11

Step 1 - Set Standards pg. 11

  • Written statements outlining H&S expectations

    • policy statements - management’s expectations

    • procedures - step by step instructions for particular tasks or processes

    • safe work procedures - written directions that include health & safety in the work processes

  • Must Include the points in the “Element Requirement Chart” – page 22

  • Meet minimum legal requirements

  • Current date and signed

Health &

Safety

Standards should answer

the 5 W’s and How


Step 2 communicate pg 13

Step 2 – Communicate pg. 13

  • General awareness of H&S elements

  • Ensure that everyone knows and understands what is expected of them and what they can expect of others

  • Many different ways to communicate:

    • staff meetings

    • safety talks

    • print or electronic notices – memos, newsletters, e-mails

    • Posters/notices

    • Payroll stuffer

      Did they read it???

Maintain records of how you communicated each element


Step 3 train pg 14

Step 3 – Train pg 14

  • Managers, supervisors and workers attain the knowledge and skill to do the work safely

  • Training methods:

    • During orientation training

    • Planned training sessions for specific staff

    • Demonstrations by supervisors

    • Observing another co-worker (mentoring or buddy system)

Health &

Safety

Training records/certificates required for each element


Step 4 evaluate pg 16

Step 4 – Evaluate pg. 16

  • Are your Safety Group standards working ? How do you know?

  • Compare actual workplace activities to your written health & safety standards and expectations

  • What are the out comes? (Inspection items actioned), (incident reports completed)

  • Keep track and document your evaluation process & analysis

  • There are many different ways to evaluate:

    • Analysis of observations/inspections/plant or job-site audits

    • Survey of employees – interviews or questionnaire

    • Statistical review & analysis - i.e. WSIB information

    • Review and analysis by JHSC

    • Management review and analysis

    • Third party assessment and analysis

Credit given even if evaluation outcome is negative


Step 5 make improvements acknowledge success pg 18

Step 5 – Make Improvements & Acknowledge Success pg. 18

Based on results of your Evaluation:

  • Identify the gaps…

  • & develop a continuous improvement plan.

  • Recognize participation

Safety

Always


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