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Validation Audit Program. Documenting the 5 Steps. Validation Audit Process. 10% of each group are selected to verify the Year-end reports On-site audit by a Safety Groups Program Consultant Evidence based audit of the 5-Step Management system Methodology includes: Documentation review

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validation audit program

Validation Audit Program

Documenting the 5 Steps

validation audit process
Validation Audit Process
  • 10% of each group are selected to verify the Year-end reports
  • On-site audit by a Safety Groups Program Consultant
  • Evidence based audit of the 5-Step Management system

Methodology includes:

  • Documentation review
  • Interviews (management and workers)
  • Observation of the workplace
5 steps to managing health safety
5-Steps to Managing Health & Safety

Acknowledge Success

&

Make Improvements

5

1

Written

Standard

Evaluate

2

4

Communication

3

Training

step 1 set standards pg 11
Step 1 - Set Standards pg. 11
  • Written statements outlining H&S expectations
    • policy statements - management’s expectations
    • procedures - step by step instructions for particular tasks or processes
    • safe work procedures - written directions that include health & safety in the work processes
  • Must Include the points in the “Element Requirement Chart” – page 22
  • Meet minimum legal requirements
  • Current date and signed

Health &

Safety

Standards should answer

the 5 W’s and How

step 2 communicate pg 13
Step 2 – Communicate pg. 13
  • General awareness of H&S elements
  • Ensure that everyone knows and understands what is expected of them and what they can expect of others
  • Many different ways to communicate:
    • staff meetings
    • safety talks
    • print or electronic notices – memos, newsletters, e-mails
    • Posters/notices
    • Payroll stuffer

Did they read it???

Maintain records of how you communicated each element

step 3 train pg 14
Step 3 – Train pg 14
  • Managers, supervisors and workers attain the knowledge and skill to do the work safely
  • Training methods:
    • During orientation training
    • Planned training sessions for specific staff
    • Demonstrations by supervisors
    • Observing another co-worker (mentoring or buddy system)

Health &

Safety

Training records/certificates required for each element

step 4 evaluate pg 16
Step 4 – Evaluate pg. 16
  • Are your Safety Group standards working ? How do you know?
  • Compare actual workplace activities to your written health & safety standards and expectations
  • What are the out comes? (Inspection items actioned), (incident reports completed)
  • Keep track and document your evaluation process & analysis
  • There are many different ways to evaluate:
    • Analysis of observations/inspections/plant or job-site audits
    • Survey of employees – interviews or questionnaire
    • Statistical review & analysis - i.e. WSIB information
    • Review and analysis by JHSC
    • Management review and analysis
    • Third party assessment and analysis

Credit given even if evaluation outcome is negative

step 5 make improvements acknowledge success pg 18
Step 5 – Make Improvements & Acknowledge Success pg. 18

Based on results of your Evaluation:

  • Identify the gaps…
  • & develop a continuous improvement plan.
  • Recognize participation

Safety

Always

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