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ETD 2006 Quebec City June 7, 2006 Required Open Access to ETDs:

ETD 2006 Quebec City June 7, 2006 Required Open Access to ETDs:. Technical, Logistical, and Philosophical Implications University of Waterloo Electronic Thesis Project http://www.lib.uwaterloo.ca/ETD/ETD2006/. Presentation Outline. Required Electronic Submission and Open Access

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ETD 2006 Quebec City June 7, 2006 Required Open Access to ETDs:

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  1. ETD 2006 Quebec CityJune 7, 2006Required Open Access to ETDs: Technical, Logistical, and Philosophical Implications University of Waterloo Electronic Thesis Project http://www.lib.uwaterloo.ca/ETD/ETD2006/

  2. Presentation Outline • Required Electronic Submission and Open Access • Christine Jewell, Electronic Thesis Project Chair • cjewell@library.uwaterloo.ca • Regulations, Operations, Communication, Collaboration • Lynn Judge Director, Graduate Studies Academic Services • ljudge@admmail.uwaterloo.ca • Software, Courses and Support Issues • Lisa Tomalty-Crans, Information Systems & Technology (IST) • ltomalty@ist.uwaterloo.ca • System Specifications • William Oldfield, Networked Information Research Associatewroldfie@library.uwaterloo.ca

  3. Required Electronic Submission • Project motivated by the promise of increased access to the rich content • Electronic thesis submission became an option for graduating students in 1999 • By 2006, nearly 50% opt to submit electronically • All thesis submissions must be electronic, beginning October 2006

  4. Required Open Access • Strong communication channels essential to recognize and address issues • All electronically submitted theses are open access • Applications for permission to temporarily restrict circulation are considered • Usually in cases where a patent is pending • Benefits of open access for authors and researchers • Enhance reputation of university • Promote career and publication potential of author • Advance of scholarly communication

  5. Regulations and Operations • Academic Regulations • Degree requirement • Changing from voluntary to required submission • On-line Thesis Regulations • GSO Operations • Administration of theses operations • Review process • Request to restrict circulation of thesis • Transmission of theses

  6. Communication and Collaboration • Communications • On-line newsletter • Information sessions • Collaboration • Academic regulations • Changing technology

  7. Software Issues • Thesis Creation • Microsoft Word (the University of Waterloo has a site license for this product) • LaTeX on most (if not all) Unix systems on campus • Converting To PDF • LaTeX and Macintosh • Windows applications • Adobe Acrobat Professional

  8. Courses • Theses using Microsoft Word • Theses using LaTeX • Equations using Microsoft Equation (with Microsoft Word) • On-Line Thesis Submissions • These courses are taught regularly and are also offered on a 'special request' basis

  9. Support Web Sites • Main page for preparing Electronic Thesis:http://ist.uwaterloo.ca/ew/ethesis/ethesis.html • Course notes at: http://ist.uwaterloo.ca/ew/saw-instructional.html • Enhanced thesis information: http://ist.uwaterloo.ca/ew/ethesis/enhanced.html • LaTeX notes: http://ist.uwaterloo.ca/ew/ethesis/latex.html • Word notes: http://ist.uwaterloo.ca/ew/thesis/ThesisCourse/WordTheses.html • Word tips for electronic thesis: http://ist.uwaterloo.ca/ew/ethesis/wordtips.html • A Microsoft Word template is availablehttp://ist.uwaterloo.ca/ew/thesis/templates/uwthesis_word.dot • Images in your thesis: http://ist.uwaterloo.ca/ew/ethesis/images.html and http://ist.uwaterloo.ca/ew/ethesis/pastein.html • Special characters in your abstract: http://ist.uwaterloo.ca/ew/ethesis/specchar.html • Creating your PDF file: http://ist.uwaterloo.ca/ew/ethesis/createpdf.html • On-Line Thesis Submissions: http://ist.uwaterloo.ca/ew/ethesis/uploading.html

  10. System Specifications • Functional specifications • Technical specifications • Metadata creation and thesis submission

  11. Public Access • Local database • Database of abstract records • ETD server • Dissemination of metadata • OAI (Open Archives Initiative)

  12. Web Sites • University of Waterloo, Ontario, Canada http://www.uwaterloo.ca/ • University of Waterloo E-thesis Project http://www.lib.uwaterloo.ca/ETD/ • Project Reports and Presentationshttp://www.lib.uwaterloo.ca/ETD/reports.html • Submitting Your Thesis Online course offered by IST http://ist.uwaterloo.ca/ew/ethesis/ethesis.html • Electronic Thesis Submissions regulations are available from the Graduate Studies Office

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