Fellowship Program Changes
Executive Memorandum A-199 (1961)
Addendum to A-199 (1984)
Executive Memorandum C-23 (1991)
Medical Insurance Policy (1997)
Definition of a fellowship
Conditions for acceptance
Recommended financial provisions
Free grant given to the University for the support of a graduate student in his or her study and /or research. The primary purpose of such a grant is to further the education and training of the student recipient in his or her individual capacity.
Sets the charging/costing guidelines for fee remits for dual fellowship and assistantship appointments
Students on a fellowship appointment, who hold an additional .25 FTE, are entitled to the graduate staff fee remission, as part of the compensation benefits. This is an entitlement that cannot be waived.
Monthly stipend (fellowships) andcompensation (assistantships) ranges
Salary policy is approved by the Board of Trustees and communicated to the academic units by the Dean of the Graduate School
All fellowship awards to include a supplement for the purchase of medical insurance
When the fellowship does not provide a supplement, the department is responsible
Financial aid implications
Reference: Guidelines for Determining the Status of a Student as a Graduate Assistant or Graduate Fellow
Assistantship = 0.50 FTE
Fellowship = 0.00 FTE
Additional 0.25 FTE Grad appointment permitted
International students maximum appointment = 0.50 FTE (visa restriction)
Fellowship does not count towards this requirement
Cost of education – Aid = Loan Eligibility
Aid includes scholarships, fellowships, assistantships
(Based on survey conducted by Division of Financial Aid)
If a student has a fellowship and an assistantship, the fellowship stipend must be included in calculating financial aid eligibility.
When registering fellows for classes, do not code fellows as assistants on the Registrar Form 23 (sections 9 and 9a)
Division of Financial Aid may be required to bill the student for disbursed loan proceeds.
For all financial need-based fellowships (i.e. GAANN or Javits), the student must have a FAFSA establishing financial need before the award is made.
Graduate School Administered
School or Department Endowed
GS Summer Research Grants
Reference: 2004-05 GS Fellowships & Guidelines (purple sheet)
Allocation are made in dollars, not in numbers
Schools/programs set stipend level
(minimum $14,000 plus insurance & tech fee )
Diversity fellowships (Knox, Purdue Doctoral) are selected by the School/College
Diversity fellowships (Knox, Purdue Doctoral, and George Washington Carver) are required to complete a 500 word diversity essay
Special Initiatives fellowships are student written and submitted
Summer Research Grants
Reference: Guide to Graduate School Awards (purple sheet)
George Washington Carver
Reference: Guide to Graduate School Awards
Stipend or compensation amount
Length of appointment
Tuition & fees (how & what covered)
Title of Appointment?
Fellowship or Assistantship
Stipend or Compensation amount?
No Taxes Withheld
Length of Appointment?
Consistent with Award
Long Term Commitment
Assistantship/PU grad health insurance
GS – tuition scholarships
Federal – tuition scholarships
Institutional commitments – tuition scholarships
Industrial – not eligible for tuition scholarship
Foundation – check with Graduate School
Dependent on Sponsor/Department
Graduate appointment fee
International student fee
Resolution of the Council of Graduate….
Cannot require acceptance prior to April 15th
Offer Letter Distribution
Dept. Business Office Graduate School
Dept. Graduate Chair Student file
ISS (if international) Others as Needed
Use Fellowship Offer Response Form
copy the Graduate School on the responses
Academic Office and Business Office audit final list of fellows; copies Graduate School
HBCU, HSI, Tribal college report
Funding web pagehttp://www.gradschool.purdue.edu/funding/
Fellows web pagehttp://www.gradschool.purdue.edu/funding/fellows.cfm
Other resources needed?
email [email protected]