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Aaron Zazueta. Chief Evaluation Officer. 2013. EVALUATION IN THE GEF. Overview. What is M &E Monitoring & Evaluation Policy Terminal Evaluations in the GEF GEF5 - GEFEO work program Special Initiatives: Climate- Eval and CEPKE. M&E Policy. M&E and RBM.

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Aaron zazueta

Aaron Zazueta

Chief Evaluation Officer





  • What is M &E

  • Monitoring & Evaluation Policy

  • Terminal Evaluations in the GEF

  • GEF5 - GEFEO work program

  • Special Initiatives: Climate-Eval and CEPKE

Aaron zazueta

M&E Policy

M e and rbm

M&E and RBM

  • Monitoring is one of the main instruments of Results Based Management

  • Evaluation is a “reality check” on monitoring and RBM

  • Monitoring & RBM tell whether the organization is “on track”

  • Evaluation could tell whether the organization is “on the right track”

Monitoring evaluation

Monitoring <-> Evaluation

  • Monitoring


T he gef m e policy

The GEF M&E Policy

  • Indicates the GEF minimum M&E requirements covering:

    • project design,

    • application of M&E at the project level, and

    • project evaluation.

  • Defines the concepts, role, and use of monitoring and evaluation within the GEF

  • Defines the institutional framework and responsibilities.

  • CurrentM&E Policy: Approved by GEF Council in November 2010

M e in the gef

M&E in the GEF

2 overarching objectives:

  • Promote accountability for the achievement of GEF objectives through the assessment of results, effectiveness, processes, and performance of the partners involved in GEF activities.

  • Promote learning, feedback, and knowledge sharing on results and lessons learned among the GEF and its partners as a basis for decision making on policies, strategies, program management, programs, and projects; and to improve knowledge and performance.

Aaron zazueta

Separate reporting lines for Monitoring (through Secretariat) and Evaluation (through Evaluation Office)

M e key responsibilities in gef

M&E Key Responsibilities in GEF

Gef evaluation office

GEF Evaluation Office


“Enhance global environmental benefits through excellence, independence and partnership in monitoring and evaluation”


  • Impartiality

  • Professionalism

  • Transparency

Types of evaluations

Types of Evaluations

Different TORs, scopes, frequency, audiences , methodologies, lead

Follow up to evaluations

Follow up to Evaluations

  • A management response is required for all evaluations and performance reports presented to the GEF Council by the GEF EO. It is coordinated by GEF CEO with inputs from other GEF stakeholders.

  • GEF Council takes into account both the evaluation and the management response when taken a decision.

  • GEF EO reports on implementation of decisions annually (Management Action Record)

M e minimum requirement 1

M&E: Minimum Requirement 1

Design of M&E Plans

Concrete and fully budgeted M&E plan by CEO endorsement for FSP and CEO approval for MSP. Project logical frameworks should align with GEF focal area results frameworks. M&E Plan should include:

  • SMART indicators

  • Baseline data for M&E by CEO endorsement

  • Mid Term Reviews (where required or foreseen) and Terminal Evaluations included in plan

  • Organizational set up and budget for M&E

M e minimum requirement 2

M&E: Minimum Requirement 2

Implementation of M&E Plans

Project/program monitoring and supervision will include execution of the M&E plan:

  • Use of SMART indicators for process and implementation

  • Use of SMART indicators for results

  • Baseline for the project is fully established and data are compiled to review progress

  • Organizational set up for M&E is operational and its budget is spent as planned

M e minimum requirement 3

M&E: Minimum Requirement 3

Project/Program Evaluations:

  • All full sized projects and programs will be evaluated at the end of implementation

  • Evaluations should:

    • Be independent of project management or reviewed by GEF Agency evaluation unit

    • Apply evaluation norms and standards of the GEF Agency

    • Assess, as a minimum, outputs and outcomes, likelihood of sustainability, compliance with Minimum Requirements 1 & 2

    • Contain basic project data and lessons on the evaluation itself (including TORs)

    • Should be sent to GEF EO within 12 months of completion of project/program

      Guidelines for evaluating MSPs/EAs will be developed

M e new minimum requirement 4

M&E: New Minimum Requirement 4

Engagement of Operational Focal Points

  • M&E plans should include how OFPs will be engaged

  • OFPs to be informed on M&E activities, including Mid Term Reviews and Terminal Evaluations, receiving drafts for comments and final reports

  • OFPs invited to contribute to the management response (where applicable)

  • GEF Agencies keep track of the application of this requirement in their GEF financed projects and programs

Terminal evaluations

Terminal Evaluations

  • Purpose of Terminal Evaluations

    • Track performance of GEF portfolio (aggregation of project results)

    • Provide feedback on performance

    • Synthesize lessons that may help improve GEF functioning

Terminal evaluations1

Terminal Evaluations

  • Are carried out by Agencies at project completion

  • Follow GEF EO Terminal Evaluation Guidelines

  • Done 6 months (±) of project completion

  • Reviewed by Agency evaluation office

  • Submitted to the GEF EO within 12 months of evaluation completion

Terminal evaluation review

Terminal Evaluation Review

  • GEF EO reviews

    • Terminal evaluations not reviewed by the Agency Evaluation Offices

    • Random “spot checking” for the terminal evaluations reviewed by the Agency Evaluation Offices

  • Primary reviewers prepare draft reviews

  • Peer reviewers provide feedback

  • If required senior reviewers confirm the findings

Terminal evaluation review1

Terminal Evaluation Review

  • Draft reviews shared with Agencies

  • Agency feedback incorporated

  • TE verification on a sample basis

  • Ratings: outcomes, sustainability, supervision, M&E, and quality of TE aggregated

  • Synthesis of the data presented in the APR

Gefeo gef 5 work program

GEFEO GEF-5 Work Program

  • Implementation of GEF M&E Policy

    • Annual Reporting to Council:

    • Country Portfolio Evaluations (May-June)

    • Performance and process issues (May-June)

    • Impact (November)

  • Thematic/Cross-sectoral evaluations (November)

    • Knowledge Sharing

    • dissemination of lessons;

  • participation in country support program

  • Overall Performance Studies – replenishment process (every 4 years)

  • Active participation evaluation communities (UN/MDBs)

Aaron zazueta



Thematic Evaluations

Knowledge Products

Country Portfolio Evaluations

Sub-Studies and Evaluations

M & E Policy

Learning Products

Learning Products





Special initiatives

Special Initiatives

Climate-Eval: Community of Practice on Evaluation of

Climate Change and Development


CEPKE: Comprehensive Evaluation Platform for

Knowledge Exchange


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