Library tutorial for life science honours students
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Library Tutorial for Life Science Honours Students. Kenneth Lim [email protected] 2 & 3 Jul 2013 With acknowledgements to NUS Libraries EndNote Team. Outline. Services for Honours Students Overview of online databases for Life Sciences Plagiarism and Citations

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Library tutorial for life science honours students

Library Tutorial for Life Science Honours Students

Kenneth Lim

[email protected]

2 & 3 Jul 2013

With acknowledgements to

NUS Libraries EndNote Team



  • Services for Honours Students

  • Overview of online databases for Life Sciences

  • Plagiarism and Citations

  • Introduction to bibliographic software & EndNote

  • Adding references to your library

  • Managing references: groups & duplicates

  • Cite While You Write

  • Backing up

  • Guides and Tips

Loan entitlement for honours students

Loan Entitlement for Honours Students

  • 30items28days3 renewals

How do I Borrow a Book?


Services for honours students

Services for Honours Students

Document delivery service dds

Document Delivery Service (DDS)

  • Request journal articles, book chapters or conference papers that are not available in NUS Libraries

  • Accessed via E-Forms

  • Cost borne by NUS Libraries

  • Limited to 3 requests

  • Requires approval by your Supervisor

  • Checking of request status


Recommended online resources

Recommended Online Resources

Online database guides resources

Online Database Guides & Resources

  • Biological & Life Sciences Subject Guide

  • PubMed Resources

  • Web of Science / BIOSIS Resources

  • Scopus Resources



  • What is Plagiarism?

    • A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.)

    • The act of taking someone’s words or ideas as if they were your own.

  • Avoiding Plagiarism

    • CIT Preventing Plagiarism site

    • Proper citation of information sources

    • turnitin software

Citations bibliography

In-text Citation

Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing.

Citations & Bibliography


Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459.

  • Two places to cite the references you have used:

  • within a sentence (in-text citation)

  • at the end of the document (bibliography/references)

Bibliographic management software

Bibliographic Management Software

Endnote online guide

EndNote Online Guide

Introduction to endnote

Introduction to EndNote

  • A software that:

  • stores and organises references from many sources

  • inserts these references into a Word document, and

  • automatically formats your references according to a predefined citation style

New in endnote x6

New In EndNote X6

Endnote vs endnote web

EndNote vs EndNote Web


Endnote workflow

EndNote Workflow

Installing endnote for pc

Installing EndNote for PC

For installation issues, contact NUS IT Care

Tel: 6516-2080, Email: [email protected]

Installing endnote for mac

Installing EndNote for Mac

Email software administrator for instructions

The endnote library

The EndNote Library

  • Contains all your references. No limit to number of references, but <100,000 is recommended

Step 1 create an endnote library


Step 1: Create an EndNote Library

  • All programs > EndNote > EndNote Program

  • File > New

  • Filename: Test (*.enl)

  • Save

Step 2 add references to the library

Step 2: Add References to the Library

Import PDF



Import Text File

Online Search

Manual Inputting

EndNote Library

Cite While You Write

MS Word

Method 1 direct export

Method 1: Direct Export

  • Export references directly from database

  • At the database, select the records you want

  • Save, output, export or send to EndNote (Look for “RIS format”)

  • Click Open to transfer records to your EndNote library

Method 1 direct export wos

Method 1: Direct Export (WOS)

1. Mark the records

2. Click on EndNote

Method 1 direct export pubmed

Method 1: Direct Export (PubMed)

1. Mark the records

2. Send to>Choose Destination>Citation Manager

Method 1 direct export findmore

Method 1: Direct Export (FindMore)

Method 2 import txt file

Method 2: Import .txt File

  • Used when references cannot be exported to EndNote.

  • Very few databases e.g. Factiva

  • At the database, select the records you want

  • Export text (.txt) file and save on desktop

  • In EndNote, go to File > Import

  • Browse and select the .txt file

  • Select Import option > Other filters

Which filter to use?

Method 3 online search


Method 3: Online Search

  • Search free databases (e.g. PubMed) and library catalogues (e.g. LINC, Library of Congress)

  • Go to Online Search Mode > More

  • Select a free database or catalogue, e.g. NATL U of Singapore

  • In the online search pane, search by exact title of book or conference proceeding

  • Copy the reference to Local Library Mode

Method 3 online search1

Method 3: Online Search

Search by the exact title

2. Select more

1. Click on Online Search Mode (Temporary Library)

Method 4 import pdf files

Method 4: Import PDF Files

  • Extracts references from PDF files

  • PDF must contain a Digital Object Identifer (DOI) and is not a scanned document.

  • Steps:

  • In EndNote, go to File > Import

  • Choose either file or folder, and change Import Option > PDF

  • Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI

Method 4 import pdf files1

Method 4: Import PDF Files

Method 5 manual inputting

Method 5: Manual Inputting

Link to the video:

Step 3 duplicate references

Step 3: Duplicate References

  • To set criteria:

  • Edit > Preferences > Duplicates

  • To find duplicates:

  • References > Find Duplicates

Managing references custom groups

Managing References: Custom Groups

  • Create folders to group (categorise) references

Go back to All References.

Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups

Managing references smart groups

Managing References: Smart Groups

  • Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with…

  • Note: Any references added to EndNote will be automatically filed in the group, with immediate effect




Attaching files to references

Attaching Files to References

  • To set criteria:

  • References > File Attachment > Attach Files

Step 4 cite while you write cwyw

Step 4: Cite While You Write (CWYW)

  • Use MS Word to insert citations into your paper

  • Create a paper with properly formatted references, bibliography, figures & tables

  • Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only

  • Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

Endnote tab field shading

EndNote Tab & Field Shading

  • If EndNote is properly installed, you will see the EndNote tab in Word

  • After you add references, Field shading shows up as text highlighted in grey.

Setting for field shading in word

Setting for Field Shading in Word

Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”

Inserting citations

Inserting Citations

Method 1: Find Citation

a.EndNote X6 tab:

Insert citation > Find Citation

b.Search for a word in any field (e.g. title, author)

c.Select the references that you want to insert into your paper

Method 2: Insert Selected Citation(s)

In EndNote library, select a citation

Go to Word and place cursor at insertion point

Click on Insert Citation > Insert Selected Citation(s)

Editing citations references

Editing Citations & References

  • Edit & Manage Citation(s)

  • E.g. add page numbers, exclude author, exclude year

  • Edit Library Reference(s)

  • Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

Change style create a bib section

Change Style & Create a Bib Section

  • To change the citation style

  • EndNote X6 tab:

  • Click on Style > Select Another Style…

  • To create bibliography section*

  • Bottom right corner of Bibliography group > Layout > Bibliography title

  • Type References (or Bibliography)

  • *The bibliography section appears only when you insert a citation

Convert to plain text

Convert to Plain Text

  • Before sending documents to a publisher, remove the field codes used for EndNote citations because they may interfere with publisher’s layout programs

  • EndNote X6 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text

  • A copy of the Word document will be created with no field codes



  • Services for Honours Students

  • Overview of online databases for Life Sciences

  • Plagiarism and Citations

  • Introduction to bibliographic software & EndNote

  • Adding references to your library

  • Managing references: groups & duplicates

  • Cite While You Write

  • Backing up

Export travelling library

Export Travelling Library

Exports all the references used in Word document to another (or new) library

  • EndNote X6 Tab > Tools Group > Export to EndNote > Export Traveling Library

Backing up library 1

Backing Up Library (1)

  • Method 1: Save a Copy

  • Creates an exact copy of the library  xxx Copy.Data and xxx Copy.enl

  • File > Save a Copy…

Backing up library 2

Backing Up Library (2)

  • Method 2: Compress Library

  • Saves the .enl file and .Data folder into one compressed file

  • File > Compressed Library (.enlx)

  • To restore: File > Open > Open Library…

More information on endnote

More Information on EndNote

  • EndNote LibGuide

  • EndNote X6 User’s Guide

  • Endnote Training YouTube Channel

  • EndNote Updates

  • Output Styles

  • Connection Files

  • Microsoft Word Templates

  • Frequently Asked Questions

  • Contact NUS Libraries’ EndNote team: [email protected]

Library proxy stem bookmarklet

Library Proxy Stem/Bookmarklet

  • NUS Libraries Proxy Stem

  • e.g. Prefix a URL with the NUS Libraries Proxy Stem



  • Installing the NUS Libraries Proxy Bookmarklet:FAQ:

Accessing full text via google scholar

Accessing Full-Text via Google Scholar

  • Setting up NUS Libraries access in Google Scholar : FAQ:

  • Alternate direct link:

Accessing full text via pubmed

Accessing Full-Text via PubMed

  • Setting up NUS Libraries access in PubMed:

  • FAQ:

  • Direct link:

  • Login