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Critical Implementation Factors for an Institutional Repository

Critical Implementation Factors for an Institutional Repository. Paul Kobulnicky Youngstown State University. THE PROBLEM. Actual commitment to participate in a digital repository program is weak and difficult to strengthen. COMMENTS ON THE PROBLEM. Agreement on urgency?

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Critical Implementation Factors for an Institutional Repository

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  1. Critical Implementation Factors for an Institutional Repository Paul Kobulnicky Youngstown State University

  2. THE PROBLEM Actual commitment to participate in a digital repository program is weak and difficult to strengthen.

  3. COMMENTS ON THE PROBLEM. • Agreement on urgency? • What problems are we addressing? • Do we have time to show patience? • Commitment of resources? • Time, money, space. • Whose resources? • Contention for use of resources?

  4. COMPONENTS OF A SUSTAINABLE SOLUTION • Minimize idealism, be pragmatic • Target the “directed” • Capitalize for a long term venture • Do the work. • Be patient.

  5. BE PRAGMATIC • Facilitate R-P-B; the mantra of the reuse of digital objects • Enable easy and effective retrieval • Provide ample storage • Offer a stable, enterprise-wide environment. • Administered • Secure • Persistent, especially persistent url’s

  6. TARGET THE DIRECTED • Focus on non-faculty areas that produce important digital objects • News and Publications, University Relations, Graphic Services, radio, television, photographic services, libraries and archives, student services, administrative services. • Make a business case to the manager. • Get a commitment from the manager for unit commitment.

  7. CAPITALIZE THE VENTURE CREATE A MAJOR EFFORT, NOT A SIDELINE • EQUIPMENT and INFRASTRUCTURE • Yearly budget • Storage • Back-up / redundancy • Contract services • STAFF • Hire or Reorganize? • Regular staff • Flex-time staff (dual duty, students, contract)

  8. DO THE WORK • Seek out the digital objects • Help to get them transferred • Create the meta-data (amap) • Propose solutions on storage, access, rights • & use problems. • Transfer the above work to the originator when they are hooked and you must support other new customers

  9. BE PATIENT • Problems need to “ripen” to achieve transformative change. • While you wait for other clients, do work to increase the use of existing digital objects. • Maintain financial and human resources support. • Digital objects will only increase in quantity. • Don’t panic over potentially lost digital objects.

  10. CONCLUSION • Take a long term perspective. • Concentrate on building content. • Make the clients you do have, happy. • Promote both use and associated business efficiency. • http://digital.maag.ysu.edu

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