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Integration Overview. Oracle Project Accounting/Contracts Presentation. O. Oracle. K. Contracts (legal abbreviation for) . E. Engineer to Order. What does OKE stand for?. OKE is an acronym for Oracle Project Contracts. OKE Project Scope.

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what does oke stand for

O

Oracle

K

Contracts (legal abbreviation for)

E

Engineer to Order

What does OKE stand for?

OKE is an acronym for Oracle Project Contracts

oke project scope
OKE Project Scope
  • Defining, implementing, and training employees on standard processes and technology for integrated contract execution and management
  • Converting active contract data
    • Converting contract data related to active Construction projects from legacy system and Oracle Purchasing to OKE (8 Construction Projects)
    • Scanning those contracts and related documents and saving them to Documentum

Processes:

Technology:

Business

Document

Management

Contract

Execution

Requisition/

Purchase

Order

Project

Closeout

Contract

Change

Management

Reporting and Analysis

what is oke
What is OKE?

OKE is...

  • A repository for contract financials and reporting information
  • A structure for executing and managing contracts and their related documents (e.g. letters of intent, business documents, and change orders)
  • A tool to link to contracts and business documents in Documentum

OKE is not...

  • A tool for contract creation--you cannot print out your final contract from OKE
  • Generating additional work
  • Intuitive--it will take some practice to get used to its functionality
benefits
Benefits

How will you benefit from OKE?

  • Consistent contract processes and technology
  • Automated reminders to facilitate contract compliance
  • Single data entry point for contract information
  • One version of the truth
  • Real-time access to comprehensive contract data in a single contract repository
  • Enhanced reporting capabilities
  • Compliance with Sarbanes-Oxley Act
  • Intensive use of Oracle Workflow for approval authorizations
background
Background

Systems view

high level execution management process
High-level Execution/Management Process
  • Contract Execution
  • Enter letter of intent and contract information in OKE
  • Utilize approval workflows
  • Access contract documents via Documentum

Business

Document

Management

  • Business Document Management
  • Send and receive business documents
  • Enter business document information in OKE
  • Access business documents in Documentum

Contract

Execution

Requisition/

Purchase

Order

Project

Closeout

  • Requisition/Purchase Order
  • Initiate requisitions via OKE
  • Import and autocreate requisitions into POs in Oracle Purchasing

Change

Management

  • Change Management
  • Enter trends, internal contract adjustments, and change orders

Reporting and Analysis

  • Project Closeout
  • Closing contracts and the project
  • Reporting and Analysis
  • Inquire on contract data
  • Run contract reports
integration points of oke with other systems
Integration Points of OKE with Other Systems

Documentum

Document Images

Oracle Project

Contracts

Trends

Requisitions

Commitments

Oracle

Purchasing

Oracle Project

Accounting

Oracle

Accounts

Payable

Actuals

what is a project

Coding happens at the lowest level task only

Task 1

Task 2

Task 1.1

Task 1.2

Task 2.1

Task 2.2

What is a Project?
  • A Project is a body of work to which costs are charged and tracked
  • A Project can be made up of one or many tasks, which identify the specific breakdown of the project work
    • The hierarchy of tasks is called the Work Breakdown Structure (WBS)

Project

what is a project template
What is a Project Template?
  • A Project Template is a pre-defined WBS structure that can be copied and modified to create new projects
  • Mirant has various groups of templates/projects
template example construction
Template Example - Construction

Template

Construction

Tasks

00

Indirect Accounts

01

Sitework & Demolition

02

Concrete

Sub-

Tasks

000

Home Office Administrative Charges

010

Site Prep, Grading & Improvement

020

Powerhouse Concrete

Lowest

Level

Sub-Tasks

for 020

0200000

Boilerhouse HRSG Slabs

0203000

Turbine / Generator Equipment Foundation

0204000

Misc. Powerhouse Equipment Foundations

what is a parent project
What is a Parent Project?
  • Organization of multiple sub-projects under a primary project
  • Allows inquiry across sub-projects

Parent (Master)

Sub-

Projects

BusinessDev

Finance

Ops & Maint

Equipment

Construction

Tasks

Business Development Tasks

Finance Tasks

Operations & Maintenance Tasks

Equipment Tasks

Construction Tasks

(Cost Codes)

changes in project accounting example contract to po
Changes in Project Accounting Example - Contract to PO

Mirant agrees to buy engineered equipment from a vendor for $35M.

Oracle Project Accounting

Oracle Project Contracts

Oracle Purchasing

Contract

Deliverables Tracking System

Requisition

PO

Commitments

Project Status Inquiry (PSI) in Project Accounting

Board Approved

Project Budget

Forecast to

Complete

Forecast at

Completion

Project

Budget

Commitments

Actuals

Variance

BD

Construction

Finance

O&M

Equipment

$ X

$ X

$ X

$ X

$40M

$ X

$ X

$ X

$ X

$35M

$ X

$ X

$ X

$ X

$0M

$ X

$ X

$ X

$ X

$0M

$ X

$ X

$ X

$ X

$35M

$ X

$ X

$ X

$ X

$5M

Parent

$40M

$35M

$0M

$0M

$35M

$5M

(Updated Nightly)

(Updated Weekly)

(Updated Nightly)

changes in project accounting example invoice
Changes in Project Accounting Example - Invoice

Vendor sends Mirant a progress billing for $10M.

Oracle Purchasing

Oracle Payables

Oracle Project Accounting

PO

Invoice

Actuals

Project Status Inquiry (PSI) in Project Accounting

Board Approved

Project Budget

Forecast to

Complete

Forecast at

Completion

Project

Budget

Commitments

Actuals

Variance

BD

Construction

Finance

O&M

Equipment

$ X

$ X

$ X

$ X

$40M

$ X

$ X

$ X

$ X

$25M

$ X

$ X

$ X

$ X

$10M

$ X

$ X

$ X

$ X

$0M

$ X

$ X

$ X

$ X

$35M

$ X

$ X

$ X

$ X

$5M

Parent

$40M

$25M

$10M

$0M

$35M

$5M

(Updated Nightly)

(Updated Weekly)

(Updated Nightly)

changes in project accounting example trend
Changes in Project Accounting Example - Trend

Mirant realizes the equipment may cost $40M instead of $35M.

Oracle Project Contracts

Oracle Project Accounting

Trend

Deliverables Tracking System

Forecast to Complete

Project Status Inquiry (PSI) in Project Accounting

Board Approved

Project Budget

Forecast to

Complete

Forecast at

Completion

Project

Budget

Commitments

Actuals

Variance

BD

Construction

Finance

O&M

Equipment

$ X

$ X

$ X

$ X

$40M

$ X

$ X

$ X

$ X

$25M

$ X

$ X

$ X

$ X

$10M

$ X

$ X

$ X

$ X

$5M

$ X

$ X

$ X

$ X

$40M

$ X

$ X

$ X

$ X

$0M

Parent

$40M

$25M

$10M

$5M

$40M

$0M

(Updated Nightly)

(Updated Weekly)

(Updated Nightly)

changes in project accounting example change order
Changes in Project Accounting Example - Change Order

Mirant and Vendor agree the equipment will cost $39M.

Oracle

Purchasing

Oracle Project

Accounting

Oracle Project Contracts

Trend

Change Order

Deliverables Tracking System

PO

Commitments

Project Status Inquiry (PSI) in Project Accounting

Board Approved

Project Budget

Forecast to

Complete

Forecast at

Completion

Project

Budget

Commitments

Actuals

Variance

BD

Construction

Finance

O&M

Equipment

$ X

$ X

$ X

$ X

$40M

$ X

$ X

$ X

$ X

$29M

$ X

$ X

$ X

$ X

$10M

$ X

$ X

$ X

$ X

$0M

$ X

$ X

$ X

$ X

$39M

$ X

$ X

$ X

$ X

$1M

Parent

$40M

$29M

$10M

$0M

$39M

$1M

(Updated Nightly)

(Updated Weekly)

(Updated Nightly)

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