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ICT 111 – PART 2. APPLICATIONS SOFTWARE. 18-22/11: APPLICATIONS SOFTWARE. Remember: Computer hardware VS human body Computer operating systems VS human soul Computer applications software VS human skills Computer applications software is meant to solve problems of your interest

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ICT 111 – PART 2

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Ict 111 part 2

ICT 111 – PART 2

APPLICATIONS SOFTWARE


18 22 11 applications software

18-22/11: APPLICATIONS SOFTWARE

  • Remember:

    • Computer hardware VS human body

    • Computer operating systems VS human soul

    • Computer applications software VS human skills

  • Computer applications software is meant to solve problems of your interest

  • The common applications are known as OFFICE APPLICATIONS

    • Word processing

    • Spreadsheets

    • Database management systems

    • PowerPoint presentations


Applications software

APPLICATIONS SOFTWARE …

  • During this course we will focus on the following:

    • Microsoft Office Word - word processing program

    • Microsoft Office Excel - spreadsheet program

    • Microsoft Access – database management system program

  • Word processing for

    • Text processing and management

  • Spreadsheets for

    • Number manipulations and presentations

  • Database management system for

    • Electronic filing operations


Microsoft word 2007

MICROSOFT WORD 2007

  • Starting the program

    • Click at START (icon)

    • Click at ALL PROGRAMS

    • Point and click at Microsoft Office

    • Point and click at Microsoft Office Word 2007

    • Wait!!!

  • Initial Microsoft Word 2007 screen

    • Ribbon of commands – home, insert, page layout, …

    • Main text area with a flashing cursor

    • Status bar at the bottom

    • Scroll bars

    • Rulers


Creating a new document

CREATING A NEW DOCUMENT

  • After starting your program, proceed as follows

    • Just begin to type your first word

    • Press space bar once before typing the next word

    • Put a punctuation mark and then a space, not otherwise

    • Press enter key once to begin a new paragraph

    • Don’t guess end of line, there is an automatic detection of the end of the line

    • Don’t preconceive format of your document, just type it

    • Save your document

    • Format your document after finishing the typing work


25 29 11 basic commands

25-29/11: BASIC COMMANDS

  • Word processing program, like any other program gives you opportunities to store your work permanently in the storage device as follows

    • Click at OFFICE BUTTON or FILE icon

    • Click at SAVE button

    • To the appearing dialog box, provide the necessary information before you click at save button

      • Specify file name

      • Specify storage area

    • Click at SAVE button of the dialog box

    • Check the dialog box in the next screen:


Save as dialog box

SAVE AS DIALOG BOX


Other basic commands

OTHER BASIC COMMANDS

  • CLOSE: used to close the program or a current open document

  • CLOSING A DOCUMENT

    • Click at OFFICE button

    • Click at CLOSE button

  • CLOSING A PROGRAM

    • Click at OFFICE button

    • Click at EXIT WORD tab/button

  • In either case, if you have unsaved document, the system will prompt you to save or discard changes


Other basic commands1

OTHER BASIC COMMANDS …

  • OPENING A DOCUMENT: in order to continue working with a previous document stored in a disk, you must retrieve it and put it into RAM

    • Click at OFFICE button

    • Click at OPEN button

    • Specify the place where you stored your file

    • Search your file from the specified storage area

    • Click at file you want to work with

    • Click at OPEN button of the dialog box

    • Wait for the file to open

  • Check the following dialog box


Open dialog box

OPEN DIALOG BOX


Editing a document

EDITING A DOCUMENT

  • We, human beings are not perfect, we do make mistakes

  • So, in creating documents we can make mistakes here and there, hence need for making corrections

  • DELETING, INSERTING, OVERWRITING some characters help us to correct our documents

  • Before doing the corrections, we need to know how to navigate in our documents – moving cursor.

  • Use 8 navigation keys on the keyboard, use combination of the keys and use the mouse


Selecting text to edit

SELECTING TEXT TO EDIT

  • There are several ways of selecting text:

    • Shift Key + Arrow key

    • Mouse dragging

    • *** These processes selects a letter, word, line, paragraph, etc.

  • Moving CURSOR from one point to another

    • Use one of the arrow keys

    • Use HOME or END keys

    • Use mouse

  • In order to edit your document, you must position CURSOR at the right position


Deleting characters

DELETING CHARACTERS

  • There are two keys used for deleting characters

    • DELETE: deletes to the right of the cursor

    • BACKSPACE: deletes to the left of the cursor

  • Deleting an entire sentence or paragraph, proceed as follows:

    • Select the entire sentence or line or paragraph

    • Press DELETE or BACKSPACE or SPACEBAR

  • Example:

    A printer is a software representation of a physical print device. It must not be confused with the printing device itself


Inserting characters

INSERTING CHARACTERS

  • Sometimes you just need to insert a missing character instead of deleting and then typing

  • Move cursor where you need to insert a character

  • Type in a missing character

  • Examples:

    • COPORATION – insert R between o and p

  • You can insert one character or several characters as needs may arise

  • You can also OVERWRITE characters. Try it on your own.


Checking spelling

CHECKING SPELLING

  • While editing a document by deleting and inserting characters tries to improve your document, still some words may be incorrect

  • Microsoft Word program helps you to check spelling of your document as follows:

    • Open your document – what does it mean?

    • Point and click at REVIEW from the ribbon

    • Point and click at SPELLING

    • Follow on-the-screen instructions

  • You can change, replace, edit, ignore, etc.


Check spelling dialog box

CHECK SPELLING DIALOG BOX


2 6 12 formatting your document

2-6/12: FORMATTING YOUR DOCUMENT

  • To format a document is like to improve its appearance

  • The following can be done:

    • Underline, bold and italicize text

    • Change font type, color and size

    • Change paragraph alignment

    • Change line spacing of a document

  • In order to do all these, you must select your text first. Do you remember how to do it?


Basic formats

BASIC FORMATS

  • Click at HOME button from the ribbon

  • Under FONT you can

    • Bold, underline, italicize, change letter case, change font size, type, color

  • Under PARAGRAPH you can

    • Change paragraph alignment, change line spacing, change paragraph indent, insert bullets, numbering, columns and align text. You can also change text direction

  • Once you select your text, you can do all the above operations


Inserting simple objects

INSERTING SIMPLE OBJECTS

  • We have seen how to insert bullets, numbering and columns under paragraph of HOME button

  • There are other objects that are very important in word documents – page numbers, headers and footers and tables

  • Click at INSERT button of the ribbon

    • Page number: position and alignment

    • Header/footer: position and alignment

    • Table: decide on number of rows and columns then enter data

  • Practice to see how they work and look like


Printing a document

PRINTING A DOCUMENT

  • After finishing your document, you may need to get a hard copy – just print it as follows:

    • Open your document to print

    • Point and click at OFFICE/FILE BUTTON

    • Point at PRINT to open print options

    • Point and click at PRINT button to get a print dialog box

    • Select a printer to use in the printing process

    • Select PAGE RANGE – all, current page, pages, selection

    • Click at OK button of the dialog box

    • Wait for your document to be printed – printer ON?

  • Check the following print dialog box …


Print dialog box

PRINT DIALOG BOX


End of microsoft word 7

END OF MICROSOFT WORD 7

  • How to start the program

  • Main features of the initial screen

  • Creating a new document

  • Saving a document

  • Closing a document/program

  • Opening a document

  • Editing a document

  • Formatting a document

  • Inserting various objects

  • Printing a document


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