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ICT 111 – PART 2. APPLICATIONS SOFTWARE. 18-22/11: APPLICATIONS SOFTWARE. Remember: Computer hardware VS human body Computer operating systems VS human soul Computer applications software VS human skills Computer applications software is meant to solve problems of your interest

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ict 111 part 2

ICT 111 – PART 2

APPLICATIONS SOFTWARE

18 22 11 applications software
18-22/11: APPLICATIONS SOFTWARE
  • Remember:
    • Computer hardware VS human body
    • Computer operating systems VS human soul
    • Computer applications software VS human skills
  • Computer applications software is meant to solve problems of your interest
  • The common applications are known as OFFICE APPLICATIONS
    • Word processing
    • Spreadsheets
    • Database management systems
    • PowerPoint presentations
applications software
APPLICATIONS SOFTWARE …
  • During this course we will focus on the following:
    • Microsoft Office Word - word processing program
    • Microsoft Office Excel - spreadsheet program
    • Microsoft Access – database management system program
  • Word processing for
    • Text processing and management
  • Spreadsheets for
    • Number manipulations and presentations
  • Database management system for
    • Electronic filing operations
microsoft word 2007
MICROSOFT WORD 2007
  • Starting the program
    • Click at START (icon)
    • Click at ALL PROGRAMS
    • Point and click at Microsoft Office
    • Point and click at Microsoft Office Word 2007
    • Wait!!!
  • Initial Microsoft Word 2007 screen
    • Ribbon of commands – home, insert, page layout, …
    • Main text area with a flashing cursor
    • Status bar at the bottom
    • Scroll bars
    • Rulers
creating a new document
CREATING A NEW DOCUMENT
  • After starting your program, proceed as follows
    • Just begin to type your first word
    • Press space bar once before typing the next word
    • Put a punctuation mark and then a space, not otherwise
    • Press enter key once to begin a new paragraph
    • Don’t guess end of line, there is an automatic detection of the end of the line
    • Don’t preconceive format of your document, just type it
    • Save your document
    • Format your document after finishing the typing work
25 29 11 basic commands
25-29/11: BASIC COMMANDS
  • Word processing program, like any other program gives you opportunities to store your work permanently in the storage device as follows
    • Click at OFFICE BUTTON or FILE icon
    • Click at SAVE button
    • To the appearing dialog box, provide the necessary information before you click at save button
      • Specify file name
      • Specify storage area
    • Click at SAVE button of the dialog box
    • Check the dialog box in the next screen:
other basic commands
OTHER BASIC COMMANDS
  • CLOSE: used to close the program or a current open document
  • CLOSING A DOCUMENT
    • Click at OFFICE button
    • Click at CLOSE button
  • CLOSING A PROGRAM
    • Click at OFFICE button
    • Click at EXIT WORD tab/button
  • In either case, if you have unsaved document, the system will prompt you to save or discard changes
other basic commands1
OTHER BASIC COMMANDS …
  • OPENING A DOCUMENT: in order to continue working with a previous document stored in a disk, you must retrieve it and put it into RAM
    • Click at OFFICE button
    • Click at OPEN button
    • Specify the place where you stored your file
    • Search your file from the specified storage area
    • Click at file you want to work with
    • Click at OPEN button of the dialog box
    • Wait for the file to open
  • Check the following dialog box
editing a document
EDITING A DOCUMENT
  • We, human beings are not perfect, we do make mistakes
  • So, in creating documents we can make mistakes here and there, hence need for making corrections
  • DELETING, INSERTING, OVERWRITING some characters help us to correct our documents
  • Before doing the corrections, we need to know how to navigate in our documents – moving cursor.
  • Use 8 navigation keys on the keyboard, use combination of the keys and use the mouse
selecting text to edit
SELECTING TEXT TO EDIT
  • There are several ways of selecting text:
    • Shift Key + Arrow key
    • Mouse dragging
    • *** These processes selects a letter, word, line, paragraph, etc.
  • Moving CURSOR from one point to another
    • Use one of the arrow keys
    • Use HOME or END keys
    • Use mouse
  • In order to edit your document, you must position CURSOR at the right position
deleting characters
DELETING CHARACTERS
  • There are two keys used for deleting characters
    • DELETE: deletes to the right of the cursor
    • BACKSPACE: deletes to the left of the cursor
  • Deleting an entire sentence or paragraph, proceed as follows:
    • Select the entire sentence or line or paragraph
    • Press DELETE or BACKSPACE or SPACEBAR
  • Example:

A printer is a software representation of a physical print device. It must not be confused with the printing device itself

inserting characters
INSERTING CHARACTERS
  • Sometimes you just need to insert a missing character instead of deleting and then typing
  • Move cursor where you need to insert a character
  • Type in a missing character
  • Examples:
    • COPORATION – insert R between o and p
  • You can insert one character or several characters as needs may arise
  • You can also OVERWRITE characters. Try it on your own.
checking spelling
CHECKING SPELLING
  • While editing a document by deleting and inserting characters tries to improve your document, still some words may be incorrect
  • Microsoft Word program helps you to check spelling of your document as follows:
    • Open your document – what does it mean?
    • Point and click at REVIEW from the ribbon
    • Point and click at SPELLING
    • Follow on-the-screen instructions
  • You can change, replace, edit, ignore, etc.
2 6 12 formatting your document
2-6/12: FORMATTING YOUR DOCUMENT
  • To format a document is like to improve its appearance
  • The following can be done:
    • Underline, bold and italicize text
    • Change font type, color and size
    • Change paragraph alignment
    • Change line spacing of a document
  • In order to do all these, you must select your text first. Do you remember how to do it?
basic formats
BASIC FORMATS
  • Click at HOME button from the ribbon
  • Under FONT you can
    • Bold, underline, italicize, change letter case, change font size, type, color
  • Under PARAGRAPH you can
    • Change paragraph alignment, change line spacing, change paragraph indent, insert bullets, numbering, columns and align text. You can also change text direction
  • Once you select your text, you can do all the above operations
inserting simple objects
INSERTING SIMPLE OBJECTS
  • We have seen how to insert bullets, numbering and columns under paragraph of HOME button
  • There are other objects that are very important in word documents – page numbers, headers and footers and tables
  • Click at INSERT button of the ribbon
    • Page number: position and alignment
    • Header/footer: position and alignment
    • Table: decide on number of rows and columns then enter data
  • Practice to see how they work and look like
printing a document
PRINTING A DOCUMENT
  • After finishing your document, you may need to get a hard copy – just print it as follows:
    • Open your document to print
    • Point and click at OFFICE/FILE BUTTON
    • Point at PRINT to open print options
    • Point and click at PRINT button to get a print dialog box
    • Select a printer to use in the printing process
    • Select PAGE RANGE – all, current page, pages, selection
    • Click at OK button of the dialog box
    • Wait for your document to be printed – printer ON?
  • Check the following print dialog box …
end of microsoft word 7
END OF MICROSOFT WORD 7
  • How to start the program
  • Main features of the initial screen
  • Creating a new document
  • Saving a document
  • Closing a document/program
  • Opening a document
  • Editing a document
  • Formatting a document
  • Inserting various objects
  • Printing a document
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