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ARTA. Feedback and Redress Mechanisms. Service Pledges. Please let us know how we have served you By doing any of the following:

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Arta

ARTA


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Feedback and Redress

Mechanisms

Service Pledges

  • Please let us know how we have served you

  • By doing any of the following:

  • Accomplish our Feedback Form available in the NasipitBaseport, PortTerminal Offices of Butuan and Masao and simply drop in the Suggestion Box at the lobby and in our Action Center.

  • Send your Feedback through our email address: [email protected] or call us at 085-3425352/ 085-3426451

  • Talk to our Officer of the Day.

  • If you are not satisfied with our service, your written/ verbal complaints shall immediately be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.

  • Thank you for helping us continuously improve our services.

“PPA pledges to develop and operate in partnership with the private sector, locally, globally competitive and environment friendly ports to ensure customer’s satisfaction and contribute to our country’s economic recovery”.

Specifically, PPA pledges

“OplanSmilling Face” &

“BilisAksyon” to customers/

Clients that transact business

Inside the port

24hours services in the

country’s major ports

An orderly, clean and safe port

Release of cargoes within

Thirty (30) minutes from

Presentation of complete

Documents

Hassle –free berthing

Application assured through

Use of information technology

At PPA, service time is anytime, all the time!


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LIST OF NASIPIT BASEPORT FRONTLINE SERVICES

  • Allocation of Berthing Spaces and the Services of Docking Needs of Commercial Vessels both Foreign and Domestic

  • Granting on Entry Clearance to all Commercial Vessels both Foreign and Domestic

  • Grating of Exit Clearance to all Commercial Vessels both Foreign and Domestic

  • Withdrawal of Dangerous Goods

  • Procedure in Withdrawal of Rolling Cargo

  • Procedure in Withdrawal of General Cargo

  • Assessment of Stuffing/Stripping Fee and Storage Fee

  • Documentation, Processing, Approval for Loading of General Cargoes

  • Documentation, Processing, Approval for Loading of Regulated Cargoes

  • Documentation, Processing, Approval for Loading of Rolling Cargoes

  • Documentation, Processing, Approval for Loading of Dangerous Cargoes

  • Issuance of Official Receipts and RORO Terminal Fee Tickets (RRTF)


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1 SERVICE TITLE:Allocation of Berthing Spaces and the Service of Docking Needs

of Commercial Vessels both Foreign and Domestic

OFFICE ADDRESS:Philippine Ports Authority

Port Management Office of Nasipit

Talisay, Nasipit, Agusan del Norte

SERVICE DESCRIPTION:Documentation & Application for Berthing Permit and the Grant of Entry and Exit

Clearance to Vessels

WHO MUST AVAIL OF THE SERVICE:Shipping Lines and/or Agent who are intending to call their vessels at the Port of

Nasipit

REQUIREMENTS:* Vessel’s Registration (for maiden voyage)

* Vessel information Sheet/Statistical Supplement

* Application for Berth/Anchorage

SCHEDULE OF AVAILABILITY OF THE SERVICE:24 Hours/7days a week

FEES:Dockage (for Foreign Vessels)

Usage Fee (for Domestic Vessels)

Port Dues (for Foreign Vessels)

Share On Line Handling (Mooring & Unmooring)

Share On Pilotage


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 Granting of Entry Clearance to all Commercial Vessels both Foreign and Domestic

SERVICE DESCRIPTION:Documentation & Application for Berthing Permit and the Grant of Entry and Exit

Clearance to Vessels

REQUIREMENT:* Inward Manifest

* Bills of Lading/Import Clearance

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 Granting of Exit Clearance to all Commercial Vessels both Foreign and Domestic

SERVICE DESCRIPTION:Documentation & Application for Berthing Permit and the Grant of Entry and Exit

Clearance to Vessels

REQUIREMENT:* Outward Manifest

* Bills of Lading/Import Clearance

* Roll Book

FEES:Dockage (for Foreign Vessels)GRT x Dollar rate x .039 x no. of days in the port

Usage Fee (for Domestic Vessels) GRT x .80 x no. of days in the port

Port Dues (for Foreign Vessels) GRT x dollar rate x .081

Share on Line Handling (Mooring & Unmooring), please see CHO Matrix

Share on Pilotage, please see Pilotage Matrix

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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1 SERVICE TITLE:Withdrawal of Dangerous Goods

OFFICE ADDRESS:Philippine Ports Authority

Port Management Office of Nasipit

Talisay, Nasipit, Agusan del Norte

SERVICE DESCRIPTION:Withdrawal of Dangerous Goods

WHO MUST AVAIL OF THE SERVICE:All Legitimate Port Users

REQUIREMENTS:1. Bill of Lading from port of loading

2. Dangerous Goods Handling Permit

3. Delivery Receipt

SCHEDULE OF AVAILABILITY OF THE SERVICE:24 Hours a day/7days a week

FEES:


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE

Dangerous goods


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2 Procedure in Withdrawal of Rolling Cargo

SERVICE DESCRIPTION:Withdrawal of Rolling Cargoes

1. Vehicle (CHO assited)

2. RRTS – Roll-On/Roll-Off Transport System (self-propelled)

REQUIREMENT:1. Bill of Lading

2. Certificate of Registration

3. Official Receipt

FEES:1. Vehicle (CHO assisted)

a. Wharfage Fee (plus VAT)

b. Government Share on Arrastre (10%) (plus VAT)9.00 / cu. m.

c. Government Share on Stevedoring(10%) (plus VAT)70/85 / Rev. Ton

2. RRTS – Roll-On/Roll-Off Transport System (self-propelled) 21.10 / Rev. ton

a. Terminal Fee Cash Ticket

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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3 Procedure in Withdrawal of General Cargo

SERVICE DESCRIPTION:Withdrawal of Rolling Cargoes

1. Break bulk Cargoes

2. Bulk Cargoes

REQUIREMENT:1. Bill of Lading from port of loading

2. Delivery Receipt

FEES:a. Wharfage Fee

b. Government Share on Arrastre (10%)

c. Government Share on stevedoring (10%)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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SERVICE TITLE:Assessment of Stuffing/Stripping Fee Storage Fee

SERVICE DESCRIPTION:Collection of Additional Port Charges

1. Stuffing Fee

2. Stripping Fee

3. Storage Fee

REQUIREMENTS:1. Bill of Lading from port of loading

2. Delivery Receipt

FEES:


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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1 SERVICE TITLE:Documentation, Processing, Approval for Loading of General Cargoes

OFFICE ADDRESS:Philippine Ports Authority

Port Management Office of Nasipit

Talisay, Nasipit, Agusan del Norte

SERVICE DESCRIPTION:Loading of General Cargoes

1. Breakbulk Cargoes

2. Bulk Cargoes

WHO MUST AVAIL OF THE SERVICE:All Legitimate Port Users

REQUIREMENTS:* Bill of Lading

SCHEDULE OF AVAILABILITY OF THE SERVICE:24 Hours a day/7days a week

FEES:


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 SERVICE TITLE:Documentation, Processing, Approval for Loading of Regulated Cargoes

SERVICE DESCRIPTION:Loading of General Cargoes

A. Forest/Planted Specie Products

1. Logs

2. Lumber

3. Plywood/Veneer/Lawanit

4. Rattan/Binding Materials

B. Others

1. Coco Lumber

2. Sand and Gravel

3. Mineral Ore

REQUIREMENTS:1. Bill of Lading

2. Attachments

A. Forest/Planted Specie Products

DENR Clearances:

a. CTO – Certificate of Timber Origin

b. CLO – Certificate of Lumber Origin

c. Permit of Transport (form origin to destination)

B. Other

a. Philippine Coconut Authority Clearance

b. Barangay Clearance for Sand and Gravel

c. DENR Permit to Transport

FEES:


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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3 SERVICE TITLE:Documentation, Processing, Approval for loading of Cargoes

SERVICE DESCRIPTION:Loading of Rolling Cargoes

1. Vehicles (CHO assisted)

2. RRTS – Roll-On-/Roll-Off Transport System (self-propelled)

REQUIREMENTS:1. Bill of Lading

2. Certificate of Registration

3. Official Receipt

FEES:


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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4 Documentation, Processing, Approval for Loading of Dangerous Goods

SERVICE DESCRIPTION:Dangerous Goods Handling Process/Procedure

REQUIREMENT:1. Bill of Lading

2. Dangerous Goods Handling Permit from PCG

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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5 SERVICE TITLE:Issuance of Official Receipt and RORO Terminal Fee Tickets (RRTF)

SERVICE DESCRIPTION:All Port Charges and other revenues assessed by Operations, Engineering, Port

Police, Acting BDMO are collected by the Cashier/Collection Representative and

corresponding Official Receipt/RoRo Terminal Fee Tickets are issued to acknowledge receipt thereof.

WHO MUST AVAIL OF THE SERVICE:All Port customers such as Shippers/consigness, Vessel Representative, Shipping/

Liner Representatives, Service Providers, Passengers, Lessees, Ship Chandler,

Businessmen & other port customers

REQUIREMENTS:a. Port Operations Invoice or

b. Port Charges Computation Sheets

c. Bill of Lading (for RoRo Vehicles-RRTF)

d. Authority to Withhold from the BIR (for customers who are new withholding agents)

e. BIR Form 2307 (for customers who Withhold 2% tax)

FEES:a. Charges against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage – Berthing,

b. Charges against Cargoes – Wharfage, Storage , Government Share, Share on

Arrastre/Stevedoring Income, Portrage, Pilotage Fees

c. Other Port Charges – Rentals, Stuffing, Stripping, Permit Fee, Watering & Electric Consumption, Mooring/Unmooring, etc.

d. RORO Terminal Fee Tickets – for RORO Vehicles


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LIST OF MASAO PORT TERMINAL FRONTLINE

  • Processing of Permits

  • Notice of Arrival (NOA)

  • Application for Berth/Anchorage (ABA)

  • Vessel Entrance

  • Application for Exit Clearance

  • Cargo Stackpilling

  • Cargo Entry (Cargo Loading)

  • Cargo Withdrawal (Incoming Cargo)

  • Issuance of Official Receipts and Cash Tickets


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1 SERVICE TITLE:Processing of Permits

OFFICE ADDRESS:Philippine Ports Authority

Terminal Management Office of Masao

Port Area, Brgy, Lumbucan, Butuan City

Tel. No. 342-6451 / 343-0138

SERVICE DESCRIPTION:A permit be secured from the Authority before a vessel can undertake either or the following:

a. Watering

b. Bunkering

c. Repair works, such as welding, chipping, painting, etc.

d. Loading/unloading of dangerous cargo

WHO MUST AVAIL OF THE SERVICE:Vessel Representative, Shipping Lines, Consignees, Shippers, etc.

REQUIREMENTS:Duly accomplished Permit Form

SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:Permit Fee


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of Vessel

SERVICE DESCRIPTION:NOA is intended to inform the Authority that a vessel is arriving. Vessel’s particular, purpose of call other information are stated in the NOA to serve as

guide for PPA personnel in berth allocation and other actions to be taken.

REQUIREMENT:Duly accomplished NOA Form

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of Vessel

SERVICE DESCRIPTION:This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,

last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other matters in port and harbour operation to ensure fast turn around time of vessel efficient cargo handling operation and safety of port facilities.

REQUIREMENT:Duly accomplished Application Form

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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4 Vessel Entrance

SERVICE DESCRIPTION:All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables

PPA to monitor vessel traffic and a basis for determining port charges

WHO MUST AVAIL OF THE SERVICE:Vessel Clearing Officer, Vessel or Shipping Lines Representative

REQUIREMENTS:Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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5 Application for Exit Clearance

SERVICE DESCRIPTION:Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected

WHO MUST AVAIL OF THE SERVICE:Vessel’s Representative

REQUIREMENTS:Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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6 Cargo Stack pilling

SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for

stack pilling prior to loading to vessel

WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers

REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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7 Cargo Entry (Cargo Loading)

SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for

stack pilling prior to loading to vessel

WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers

REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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8 Cargo Withdrawal (Incoming Cargo)

SERVICE DESCRIPTION:Cargo Withdrawal process is a system to be followed before cargoes can pass through the

exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes

WHO MUST AVAIL OF THE SERVICE:Vessel’s Representative, Shipping Lines, Shippers etc.

REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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9 Issuance of Official Receipt and Cash Tickets

SERVICE DESCRIPTION:All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO

are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are

issued in acknowledgement thereof.

WHO MUST AVAIL OF THE SERVICE:All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner

Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers

REQUIREMENTS:Port Charges Computation Sheets

FEES:a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage

b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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LIST OF BUTUAN PORT TERMINAL FRONTLINE SERVICES

  • Processing of Permits

  • Notice of Arrival (NOA)

  • Application for Berth/Anchorage (ABA)

  • Vessel Entrance

  • Application for Exit Clearance

  • Cargo Stackpilling

  • Cargo Entry (Cargo Loading)

  • Cargo Withdrawal (Incoming Cargo)

  • Issuance of Official Receipts and Cash Tickets


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1 SERVICE TITLE:Processing of Permits

OFFICE ADDRESS:Philippine Ports Authority

Terminal Management Office of Butuan

Port Area, Butuan City

Tel. No. 342-6451

SERVICE DESCRIPTION:A permit be secured from the Authority before a vessel can undertake either or the following:

a. Watering

b. Bunkering

c. Repair works, such as welding, chipping, painting, etc.

d. Loading/unloading of dangerous cargo

WHO MUST AVAIL OF THE SERVICE:Vessel Representative, Shipping Lines, Consignees, Shippers, etc.

REQUIREMENTS:Duly accomplished Permit Form

SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:Permit Fee


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of Vessel

SERVICE DESCRIPTION:NOA is intended to inform the Authority that a vessel is arriving. Vessel’s particular, purpose of call other information are stated in the NOA to serve as guide for PPA

personnel in berth allocation and other actions to be taken.

REQUIREMENT:Duly accomplished NOA Form

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of Vessel

SERVICE DESCRIPTION:This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,

last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other matters in port and harbour operation to ensure fast turn around time of vessel efficient cargo handling operation and safety of port facilities.

REQUIREMENT:Duly accomplished Application Form

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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4 Vessel Entrance

SERVICE DESCRIPTION:All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables

PPA to monitor vessel traffic and a basis for determining port charges

WHO MUST AVAIL OF THE SERVICE:Vessel Clearing Officer, Vessel or Shipping Lines Representative

REQUIREMENTS:Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list,

Master’s Oath of Safe Departure

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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5 Application for Exit Clearance

SERVICE DESCRIPTION:Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected

WHO MUST AVAIL OF THE SERVICE:Vessel’s Representative

REQUIREMENTS:Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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6 Cargo Stack pilling

SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for

stack pilling prior to loading to vessel

WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers

REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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7 Cargo Entry (Cargo Loading)

SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for

stack pilling prior to loading to vessel

WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers

REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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8 Cargo Withdrawal (Incoming Cargo)

SERVICE DESCRIPTION:Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit gates

to ensure that all fees

due PPA has been paid and only legitimate owner can withdraw cargoes

WHO MUST AVAIL OF THE SERVICE:Vessel’s Representative, Shipping Lines, Shippers etc.

REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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9 Issuance of Official Receipt and Cash Tickets

SERVICE DESCRIPTION:All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO are collected

by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in acknowledgement

thereof.

WHO MUST AVAIL OF THE SERVICE:All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner Representatives,

Service Provider,

Leasees, Ship Chandler, Businessmen and other port customers

REQUIREMENTS:Port Charges Computation Sheets

FEES:a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage

b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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LIST OF PORT POLICE DIVISION FRONTLINE SERVICES

  • Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)

  • Processing Annual Pedestrian Pass

  • Processing of Permit to Operate Private Security Agency

  • Agency Complaints and Incidents Inside the Port


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1 SERVICE TITLE:Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)

OFFICE ADDRESS:Philippine Ports Authority

Terminal Management Office of Nasipit

Port Police Division

SERVICE DESCRIPTION:Processing/Availment of Annual Vehicle Pass (Stickers) pursuant to Port District Office-Northern Mindanao Access Control Regulations

WHO MUST AVAIL OF THE SERVICE:All legitimate Port Users of the Port of Nasipit

REQUIREMENTS:a. Fill up Application Forms

b. Photocopy of vehicle Official Receipt (OR) and Certificate of Registration (CR)

c. Long Folder with Fastener

d. Permit to Operate Trucking Service issued by PPA for the current year

e. LTFRB Franchise (Xerox copy)

f. Business Permit

SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:Stickers (Cargo) – P123.20

Sticker (Non-Cargo) – P67.20


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2 Processing Annual Pedestrian Pass

SERVICE DESCRIPTION:Processing/Availment of Annual Pedestrian Pass pursuant to Port District Office-Northern Mindanao Access Control Regulation

REQUIREMENTS:a. Fill up Application Form

b. 2 pcs. ID picture, 1.5 x 1.5

c. Photocopy of Business Permit

d. Masterlist of employees duly signed by Head of Office/Authorized Official

e. Signed certification by shipper/employer in case single agent transacting on his behalf

FEES:APP – P67.20

* Form is available FREE OF CHARGE


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3 Processing Permit to Operate Services at Port in relation to PPA MC No. 16-90

SERVICE DESCRIPTION:Availment of PERMIT TO OPERATE (Security Services)

REQUIREMENTS:a. Current FE-SAGSD License

b. Copy of Service Contract with Client

c. List of Guards to be posted with corresponding license duly certified by the President/Manager

d. List and Description of Firearms to be used duly certified by the Security Agency President/Manager

e. Copy of Security Standard Operating Procedure

f. Mayor’s Permit (current)/Business Procedure

g. PPD Clearance

h. Payments of Fees for PTO

FEES:

* Form is available FREE OF CHARGE


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4 Addressing Complaints and Incidents Inside the Port

SERVICE DESCRIPTION:Processing of the complaints/report of Port Users of Incidents happening inside the port

WHO MUST AVAIL OF THE SERVICE:Person/s who have complaints or involved in an incident in the Port of Nasipit

REQUIREMENTS:Affidavit of the complaint

Booking Arrest

Arrest Report

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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LIST OF ENGINEERING SERVICES DIVISION FRONTLINE SERVICES

  • Issuance of Clearance for Foreshore Lease Application (FLA), Miscellaneous Lease Application (MLA), Miscellaneous Sales Application (MSA)

  • Application for Clearance to Develop a Private Port

  • Application for Permit to Construct a Private Port

  • Application for Certification of Registration/Permit to Operate a Private Port

  • Application for Eligibility for Engineering Projects

  • Issuance of BID Documents and Submission of Bids for Engineering Projects

  • Contract Signing and Issuance of Notice to Proceed (NTP)


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1 SERVICE TITLE:Issuance of Clearance for Foreshore Lease Application (FLA) Miscellaneous Lease Application

(MLA), Miscellaneous Sales Application (MSA)

OFFICE ADDRESS:Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for

Engineering Project (BAC-EP) Port Area, Butuan City

SERVICE DESCRIPTION:As per PD 857 – the Revised Charted of the Philippines Ports Authority, PPA Memo Circular 30 – 2003 and DENR DAO 2004 – 24, clearance for the development of any foreshore area is required from concerned government agencies including the Philippine Ports Authority that the foreshore area is not needed for port development.

WHO MUST AVAIL OF THE SERVICE:Persons who wish to use and develop any foreshore area within the jurisdiction of the Port Management Office of Nasipit, specifically from Bolo-bolo Point to Punta Diwata Point along Butuan Bay, and areas along the bank inland of Agusan River Upstream up to Agusan del Sur.

REQUIREMENTS:a. Endorsement from the DENR-CENRO of the FLA application

b. Sketch plan of the land applied for

c. Location plan of the land, and;

d. Vicinity map

e. Documentary Stamp

SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:Certification Fee P30.00


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 Application for Clearance to Develop a Private Port

SERVICE DESCRIPTION:As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95,

Clearance to develop a private port is required to regulate the development, construction and operation

of all other ports, including private ports.

WHO MUST AVAIL OF THE SERVICE:Person/s or parties seeking for clearance to develop any port facility

REQUIREMENTS:Submit three (3) folders, each containing the following documents:

1. A copy of letter-proposal to develop a port, specifying the exact location of the foreshore area, area size, intended use/purpose of the facility proposed, contract term/duration, proposed structure to be put-up, estimated cost of improvements;

2. A summary of the project scope and description;

3. A copy of the company profile;

4. A copy of vicinity map showing the location of the proposed port facility relative to the foreshore site reclaimed land or private lands and to the nearest government port;

5. DENR/PPA Documentary requirements:

For Private port facilities constructed on foreshore area:

5.1 A copy of DENR-issued foreshore lease contract or at least a certified “Received” application for a foreshore lease permit;

5.2 A copy of the PPA Clearance Certificate that the applied area is not part of the PPA development plans;

For anchorage-based facilities as mooring bouys, breasting dolphins, concrete jetties and similar berthing or mooring facilities:

5.3 A copy of PPA Port Manager certification that the structure will not pose hazard to navigation

For private port facilities constructed along the river banks:

5.4 A copy of certified true copies of Transfer of Titles (TCT)

For private port facilities constructed on reclaimed lands:

5.5 Two (2) certified true copies of land titles;

6. One (1) photocopy of Securities and Exchanges Commission Registration Permit;

7. One (1) photocopy of Articles of Incorporation and By-Laws, and

8. Environmental Clearance Certificate

FEES:P1,200.00


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HOW TO AVAIL OF THE SERVICE:


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3 Application for Permit to Construct a Private Port

SERVICE DESCRIPTION:As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance todevelop a private port is required to regulate the development, construction and operation of all other ports, including private ports.

WHO MUST AVAIL OF THE SERVICE:Person/s or parties seeking for clearance to develop any port facility

REQUIREMENTS:Submit three (3) folders, each containing the following documents:

1. A copy of duly accomplished Application for Permit to Construct;

2. A copy of the detailed cost estimates, building plans and other technical specifications and design computations;

3. A copy of working drawings duly signed by a licensed Civil Engineer with PTR, date of issue, TIN and dry seal;

4. A copy of the Clearance to Develop a Private Port from PPA Commercial Services Department, and;

5. A copy of the Approved Foreshore Lease Contract from DENR

FEES:Project CostPermit Fee

Below P10 Million P10,000.00

P10 Million & aboveP10,000.00 plus 1/10% of the excess of

P10 Million but not to exceed

P100,000.00


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HOW TO AVAIL OF THE SERVICE:


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4 Application for Certification of Registration / Permit to Operate a Private Port

SERVICE DESCRIPTION:As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance todevelop a private port is required to regulate the development, construction and operation of all other ports, including private ports.

WHO MUST AVAIL OF THE SERVICE:Private port investors who have satisfactory established new port infrastructure in accordance to PPA Administrative Order 06-95

REQUIREMENTS:Submit three (3) folders, each containing the following documents:

A. For newly-constructed port:

1. A copy of duly accomplished Application form for Registration;

2. A copy of the duly accomplished Project Completion Report Form;

3. A photocopy of Approved Foreshore Lease Contract (FLC) from DENR;

4. For private port facilities along the river bank, a photocopy of Transfer of Title (TCT);

5. A photocopy of the approved Permit to Construct;

6. A copy of the PPA-PMO Certification that applicant has no outstanding obligations with PPA;

7. A copy of the Certificate of structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;

B. For existing private ports with temporary certificate of registration/permit to operate private port facility:

1. Letter-request for conversion of temporary registration/operating permit to permanent one;

2. A photocopy of SEC Registration Permit;

3. A photocopy of Articles of Incorporation and By-Laws;

4. A copy of duly accomplished Project Completion Report Form;

5. A photocopy of the approved Foreshore Lease Contract (FLC);

6. For private facilities along river bank, a photocopy of Transfer Certificate of the Title (TCT);

7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;

C. For existing ports without any valid permit:

1. A copy of duly accomplished Application Form for Registration;

2. A set As-built plans duly signed and sealed by a licensed Civil Engineer;

3. A photocopy of the approved Foreshore Lease Contract (FLC);

4. For private facilities along river bank, a photocopy of Transfer of Certificate of Title (TCT);

5. One (1) photocopy of approved Permit to Construct;

6. A copy of the PPA-PMO Certification that applicant has no outstanding obligation with PPA;

7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;


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FEES: TypePrivilege Fee

Private commercial port P20,000.00 per annum

Private non-commercial port P10,000.00 per annum MarinaP5,000.00 per annum Private river portP5,000.00 per annum + VAT

HOW TO AVAIL OF THE SERVICE:


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5 Application for Eligibility for Engineering Projects

SERVICE DESCRIPTION:RA 9184 – otherwise known as the Government Procurement Reform Act, requires the prequalification

of prospective bidders of government engineering projects.

WHO MUST AVAIL OF THE SERVICE:Duly licensed Filipino contractors who may wish to bid for engineering (civil works) projects of the Philippine

Ports Authority, Port Management Office of Nasipit.

REQUIREMENTS:Letter if Intent to the BAC-EP

SCHEDULE OF AVAILABILITY OF THE SERVICE:8:00 A.M. to 5:00 P.M. Monday – Friday, within the 7-day period prescribed for the issuance of eligibility

forms from the last date of posting of the Invitation to Apply for Eligibility and to Bid.

FEES:P500.00 + 12% VAT

HOW TO AVAIL OF THE SERVICE:

Eligibility forms are available at the Engineering Services Division


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6 Issuance of Bid Documents and Submission of Bids for Engineering Projects

SERVICE DESCRIPTION:To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the concerned BAC shall make the Bidding Documents for the contract to be bid available from the time the invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids

WHO MUST AVAIL OF THE SERVICE:The following person/s entities shall be allowed to participate in the bidding for infrastructure projects:

a. Duly licensed Filipino citizens / sole proprietorships;

b. Partnerships with at least 75% of the interest belongs to citizens of the Philippines;

c. Corporations with at least 75% of the outstanding capita; stock belongs to citizens of the Philippines;

c. Cooperative with at least 75% belongs to citizens of the Philippines;

e. Person/s entities forming themselves into a joint venture with at least 75% of ownership or interest belongs to citizens of the Philippines

REQUIREMENTS:Bidders may be asked to pay for the Bidding Documents to recover the costs of its preparation and development. The BAC shall issue theBidding Documents upon payment of the corresponding cost thereof to the collecting /disbursing officer of PPA, PMO Nasipit.

SCHEDULE OF AVAILABILITY OF THE SERVICE:a. Issue of Bid Documents:

8:00 A.M. to 5:00 P.M., Monday to Friday, available from the time the Invitation to Bid is first advertised / posted until the deadline for the submission and receipt of the bids.

b. Submission of Bids:

On or Before the specified date and time of submission of bids as specified in the Invitation to Bid.

FEES:Bid Form Fees per PPA Memorandum Circular No. 17-2009

HOW TO AVAIL OF THE SERVICE:

Maximum Cost of

Bidding Documents

(in Philippine Peso)

Approved Budget for the Contract (ABC)

P500,000 and below

More than 500,000 up to 1 Million

More than 1 Million up to 5 Million

More than 5 Million up to 10 Million

More than 10 Million up to 50 Million

More than 50 Million up to 500 Million

More than 500 Million

P 500.00

P1,000.00

P5,000.00

P10,000.00

P25,000.00

P50,000.00

P75,000.00


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HOW TO AVAIL OF THE SERVICE:

NOTE: Checklist and Bid Forms are available at the Engineering Services Division


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7 Contract Signing and Issuance of Notice to Proceed (NTP)

SERVICE DESCRIPTION:The Bidder in whom the contract for the particular engineering project has been awarded shall enter into contract with the PPA PMO - Nasipit and be issued corresponding Notice to Proceed. The Notice to Proceed (NTP) will be issued together with a copy of the approved contract to the successful bidder within seven (7) calendar days by the appropriate government approving authority of the Port Manager of PMO-Nasipit.

WHO MUST AVAIL OF THE SERVICE:The contactor / bidder in whom the particular engineering project contract was awarded

REQUIREMENTS:a. Performance Security

b. Contractor’s All Risk Insurance (CAR)

c. Credit line Issued by a Licensed Bank

d. Noticeof Award of Contract

SCHEDULE OF AVAILABILITY OF THE SERVICE:

a. Contract Preparation and Signing:

8:00 A.M. to 5:00P.M., Monday to Friday, within ten (10) calendar days from the receipt of Notice of Award of Contract

b. Issuance of Notice to Proceed:

8:00 A.M. to 5:00 P.M., Monday to Friday, within two (2) calendar days from the receipt of Notice of Award of Contract

FEES:None


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HOW TO AVAIL OF THE SERVICE:


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LIST OF RESOURCE MANAGEMENT DIVISION

FRONTLINE SERVICES

  • Receiving of Incoming Communications

  • Receiving of Interoffice Communications

  • Mailing/Dispatching of Outgoing Communications

  • Canvassing of Requisitions

  • Receiving of Requisitions

  • Preparations of Abstract for Price Quotation

  • Preparation of Purchase Order

  • Delivery of Purchase Order

  • Preparation of Inspection and Acceptance Report

  • Preparation of Disbursement Voucher and Notice of Expenditure

  • Issuance of Pre-qualification and Bid Documents for the Procurement of Good Services

  • Submission of Eligibility Requirements, Bids Proposals and Opening of Bids for Goods and Services

  • Preparation of Contract and Contact Signing


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1 SERVICE TITLE:Receiving of Incoming Communications

OFFICE ADDRESS:Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards

Committee for Engineering Project (BAC-EP) Port Area, Butuan City

SERVICE DESCRIPTION:Receiving of Letters-Request for Data, Queries, Foreshore Clearance,

use of PPA Grounds Facilities, Field Trips, Invitations for Meeting/Conference/

Seminars

WHO MUST AVAIL OF THE SERVICE:Other government agencies, private agencies and other customers

REQUIREMENTS:Letter / Requirements

SCHEDULE OF AVAILABILITY OF THE SERVICE:

Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:None


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2 Receiving of Incoming Communications

SERVICE DESCRIPTION:Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations

Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,

JVs, NBAs, SNAOBs

WHO MUST AVAIL OF THE SERVICE:Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation

REQUIREMENTS:Copies such as Airways Bills and mails to be received by the Records Officer

HOW TO AVAIL OF THE SERVICE:


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SERVICE DESCRIPTION:Receiving of Incoming Communications through Records Management System (RMS)

WHO MUST AVAIL OF THE SERVICE:PPA Records Section, PPA Head Office, Manila

REQUIREMENTS:Copies of retrieved communications to be stamped “received” by the Records Officer

HOW TO AVAIL OF THE SERVICE:


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3 Receiving of Interoffice Communications

SERVICE DESCRIPTION:Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations

Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,

JVs, NBAs, SNAOBs

WHO MUST AVAIL OF THE SERVICE:PPA PMO Nasipit Employees from Different Division/Sections

REQUIREMENTS:Copies of Spot Reports, Incidents Reports, Requests for Data, Complaints, Accomplishment Reports

HOW TO AVAIL OF THE SERVICE:


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4 Mailing/Dispatching of Outgoing Communications

SERVICE DESCRIPTION:Mailing/Dispatching of Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA

Head Office,PDO’s other PMO’s, government agencies, private agencies and other customers

WHO MUST AVAIL OF THE SERVICE:Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation

REQUIREMENTS:Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office, PDO’s, other

PMO’s government agenciesprivate agencies and other customers

HOW TO AVAIL OF THE SERVICE:


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1 SERVICE TITLE:Canvassing of Requisitions

OFFICE ADDRESS:Philippine Ports Authority,

Port Management Office of Nasipit

Port Area, San Francisco St., Butuan City 8600

Telephone Numbers : (085)342-5352, 342-6451

815-3449

Fax Number :(085)815-4434

Email Address : [email protected]

SERVICE DESCRIPTION:Canvassing of requisitions for constructions materials, office supplies, vehicle parts, various

repairs of equipment and fuel and oil consumption

WHO MUST AVAIL OF THE SERVICE:Other Divisions (within the PMO)

REQUIREMENTS:Request for Price Quotation (RFPQ)

SCHEDULE OF AVAILABILITY OF THE SERVICE:

Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:None


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 Receiving of Requisitions

SERVICE DESCRIPTION:Receiving of requisitions for constructions materials, office supplies, vehicle parts, various

repairs of equipment and fuel and oil consumption

REQUIREMENTS:Requisition and Issue Voucher (RIV)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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3 Preparation of Abstract for Price Quotation

SERVICE DESCRIPTION:Selection of the Winning Bidder for the requested item

REQUIREMENTS:Abstract for Price Quotation (AFPQ)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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4 Preparation of Purchase Order

SERVICE DESCRIPTION:Preparation of Purchase Order to be served to suppliers

REQUIREMENTS:Purchase Order (P.O.)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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5 Delivery of Purchase Order

SERVICE DESCRIPTION:Delivery of Purchase Order to Various Suppliers

REQUIREMENTS:Purchase (P.O.)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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6 Preparation of Inspection and Acceptance Report

SERVICE DESCRIPTION:Preparation of Inspection and Acceptance Report

REQUIREMENTS:Inspection and Acceptance Report (IAR)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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7 Preparation of Disbursement Voucher and Notice of Expenditure

SERVICE DESCRIPTION:Preparation of Disbursement Voucher and Budget Utilization Request

REQUIREMENTS:Disbursement Voucher (DV) and Budget Utilization Request (BUR)

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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1 SERVICE TITLE:Issuance of Pre-qualification and Bid Documents for the Procurement for

Goods and Services

OFFICE ADDRESS:Philippine Ports Authority,

Port Management Office of Nasipit

Port Area, San Francisco St., Butuan City 8600

Telephone Numbers : (085)342-5352, 342-6451

815-3449

Fax Number :(085) 815-4434

Email Address : [email protected]

SERVICE DESCRIPTION:RA 9184 – Otherwise known as the Government Procurement Reform Act. Requires the pre-qualification of prospective bidders for the procurement of goods and services

WHO MUST AVAIL OF THE SERVICE:Duly licensed Filipino contractors who may wish to bid for the procurement of goods and services of the Philippine Ports Authority, PMO-Nasipit

REQUIREMENTS:Letter of intent to the BAC, eligibility requirements and bid documents

SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M., Monday to Friday, within the 7-day period prescribed for the issuance of eligibility, pre-qualification and bid forms from the last day of posting of the Invitation to Apply for Eligibility and to Bid

FEES:P500.00 + 12% VAT


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HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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2 Submission of Eligibility Requirements, Bid Proposal and Opening of Bids for Goods and Services

SERVICE DESCRIPTION:Pre-qualified eligible contractor/bidder submits all the required documents and the conduct of opening of bids

WHO MUST AVAIL OF THE SERVICE:Qualified bidder who may wish to submit bid proposal

REQUIREMENTS:Eligibility Requirements and Bid Proposal

SCHEDULE OF AVAILABILITY OF THE SERVICE:On or before the specified deadline of submission of bids in the invitation to Apply for Eligibility and to Bid

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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3 Preparation of Contract and Contract Signing

SERVICE DESCRIPTION:The Bidder in whom the contract for the particular goods and services shall enter into contract with the PPA, PMO-Nasipit

WHO MUST AVAIL OF THE SERVICE:The contractor/bidder in whom the particular contract was awarded

REQUIREMENTS:Performance Security

SCHEDULE OF AVAILABILITY OF THE SERVICE:8:00 A.M. to 5:00 P.M., within five (5) days from receipt of the Notice of Award

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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SERVICE TITLE:Issuance of Certification

SERVICE DESCRIPTION:Issuance of Certification relating to personnel request such as Certificate of

Employment and Net Take Home Pay, No Pending Administrative Case, Leave

Certification, Certificate of Appearance, Etc.

WHO MUST AVAIL OF THE SERVICE:All PMO personnel including retired personnel and other personnel from other

PMOs

REQUIREMENTS:Pro Forma Letter / Request

SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:None


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LIST OF REAL ESTATE MANAGEMENT

FRONTLINE SERVICES

  • Granting of New and Renewal of Existing Permit to Occupy (PTOc)

  • Granting of New and Renewal of Existing Permit to Occupy (PTO)


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1 SERVICE TITLE:Granting of New and Renewal of Existing Permit to Occupy (PTOc)

OFFICE ADDRESS:Philippine Ports Authority,

Port Management Office of Nasipit

Port Area, San Francisco St., Butuan City 8600

Telephone Numbers : (085)342-5352, 342-6451

815-3449

Fax Number :(085)815-4434

Email Address : [email protected]

SERVICE DESCRIPTION:Any person/organization, natural or juridical, who is qualified under existing laws to engage in business and existing operators who proposes to rent/lease a property, land or building shall apply for a Permit to Occupy (PTOc) from the Port Management Office (PMO) of Nasipit

WHO MUST AVAIL OF THE SERVICE:All person/organization doing business or plan to do business and proposes to rent/lease a property, land or building within the area of jurisdiction of the Port Management Office (PMO) of Nasipit.

If requirements are complete, this transaction can normally be completed in seven (7) working days.

REQUIREMENTS:(for New Applicant)1. Duly accomplished Lease Application Form2. Duly accomplished Customer Registration Form (CRF)3. Mayor’s / Business Permit4. TIN of the Applicant/Company5. BIR/VAT Registration Certificate and BIR Tax Clearance6. DTI Certificate of Registration (if single proprietorship) or SEC Registration/Articles of Incorporation and By-Laws (if corporation)7. Business Plan/Project Brief (optional)


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8. Sectary’s Certificate authorizing Representative to sign PTOc9. Architectural Plan/Lay Out Plan10. Environmental Compliance Certificate (ECC) and other applicable government permits11. SSS Certificate of Registration and Clearance

(for Renewal Applicant)-1. Duly accomplished Lease Form2. Secretary’s Certificate/Authorized Letter to sign PTOc3. Clearance/Certification from PMO Finance Section of “No Outstanding Obligation/Balance” (if applicable)4. Mayor’s/Business Permit

SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:Subject to size of area applied for and corresponding rental rates

Permit Fee-P1,000.00Monthly Rental-Two (2) months Advance-One (1) month Deposit-Real Property Tax-Fire Insurance-VAT (12%)-

Note: All fees/charges are subject to change after due notice


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HOW TO AVAIL OF THE SERVICE:


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1 SERVICE TITLE:Granting of New and Renewal of Existing Permit to Operate (PTO)

SERVICE DESCRIPTION:Any person/organization, natural or juridical, who is qualified under existing laws to engagein business and existing operations who are not yet holders of PPA permits or those operatingon a “holdover capacity”, shall apply for a Permit to Operate (PTO) ancillary service from thePort Management Office (PMO) of Nasipit

WHO MUST AVAIL OF THE SERVICE:All person/organizations doing business or plan to do business within the area of jurisdictionof the Port Management Office (PMO) of Nasipit

REQUIREMENTS:(For New Applicant) -1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO.2. Articles of Incorporation/Cooperation/Partnership, By-Laws and Registration with SEC or CDA3. Registration with BIR, SSS, ECC, DTI, Business/Mayor’s Permit, VAT Registration Certificate and Certification from concerned government agencies that said applicant has the technical capability to operate said services (e.g. oil recycler, waste collection, etc.)4. List of existing equipment/gears and procurement program for additional equipment/gears5. List of personnel and workers with corresponding rates of salaries/wages and SSS Numbers6. Company/Cooperative Board Resolution or Partnership Authorization of signatory to ancillary services contract/permit7. Specific area of operations within the port facility (with sketch)8. Proposed ancillary rate


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(for Renewal Applicant)-1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO2. Amended Articles of Incorporation/By-Laws of Corporation/Cooperative/Partnership3. SSS Official Receipt or Special Bank Receipt with SSS Form R-3 and Annual Certification from concerned government agencies4. Latest inventory and procurement program of ancillary service equipment/gears and existing ancillary rate5. Annual government share/regulatory fee remitted for the last three (3) years based on PPA audit6. Audited financial statement for the past three (3) years7. Company/Cooperative Board’s Resolution of Partnership Authorization of signatory to ancillary services contract/permit8. Specific area of operation within the port facility (with sketch)

FEES:Port Ancillary Services I (10% Government Share)In consideration of the rights and privileges granted the permit tee/contractor, he/she shallremit to the Authority (without prejudice to its right to subsequently impose a direct collection system) not later than the 10th day of each month, not less than 10% of the gross income derived from the operation of Ancillary Services.

Port Ancillary Services II (Annual Regulatory Fee)Permit Fee-P 300.00Annual Regulatory Fee- 1,500.00VAT (12%)- 216.00Total-P2,016.00NOTE:The fees prescribed (or those to be prescribed) by the Authority shall not be limited or confined to services mentioned herein and shall not preclude the Authority from collectingfees on other ancillary services not mentioned therein or from increasing the floor rates as it may deem necessary.


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HOW TO AVAIL OF THE SERVICE:


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LIST OF THE OFFICE OF THE PORT MANAGER

FRONTLINE SERVICES

  • Receiving of Letters/Communications and other Documents

  • Receiving of Incoming Communications

  • Receiving of Documents for Approval and Signature


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1 SERVICE TITLE:Granting of New and Renewal of Existing Permit to Occupy (PTOc)

OFFICE ADDRESS:Philippine Ports Authority,

Port Management Office of Nasipit

Port Area, San Francisco St., Butuan City 8600

Telephone Numbers : (085)342-5352, 342-6451

815-3449

Fax Number :(085)815-4434

Email Address : [email protected]

SERVICE DESCRIPTION:Receiving of Letters-Request for the approval of the Port Manager

WHO MUST AVAIL OF THE SERVICE:Agencies from other Government and Private Offices, PPA-PMO Nasipit Official and Staff

from the other Divisions/Sections

REQUIREMENTS:Letter / Communications/Documentations/Documents stamped “Received”

from Central File Unit (CFU)

SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES:None


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HOW TO AVAIL OF THE SERVICE:


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2 Receiving of Incoming Communications

SERVICE DESCRIPTION:Receiving of PPA Memoranda and other Internal Communications

WHO MUST AVAIL OF THE SERVICE:PPA Inter Offices, Divisions and Sections

REQUIREMENTS:Communications should be stamped “Received” from the Central File Unit (CFU)

HOW TO AVAIL OF THE SERVICE:


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3 Receiving of Documents for Approval and Signature

SERVICE DESCRIPTION:Receiving of Documents for the approval of the Port Manager

WHO MUST AVAIL OF THE SERVICE:PPA PMO Nasipit Officials and Staff from the other Divisions/Sections

REQUIREMENTS:Documents for signature of the Port Manager should be duly signed by the Division’s/Section’s

Chief

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE


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